At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
We empower our leaders to step up, share ideas, listen, learn, and lead. We’re welcoming bright, diverse, and imaginative minds; we’re nurturing them to foster an environment of inclusion and growth where innovation is encouraged. We expect our people leaders to model that environment, and to focus on creating inclusion, developing talent, and enabling teams.
Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.
Gilead currently has three shared services teams in Ireland, North America and Singapore to support the worldwide business,. The Global Financial Solutions (GFS) focus is on delivering innovative financial services & solutions to achieve a better, healthier world for all people.
This role will be part of our Global Financial Solutions (GFS) team based in Singapore and offer you the opportunity to work within a culture of highly motivated, talented individuals who are dedicated to the Company's mission. We are seeking individuals from diverse backgrounds who want to work together and support each other to help make a real difference in the lives of patients - people who thrive on performing well within a challenging and fast-paced environment, living our core values of Integrity, Teamwork, Excellence, Accountability and Inclusion.
General Job Requirements:
Based in Singapore and reporting to the Associate Director, Finance APAC GFS - Source to Settle (STS) & Order to Cash (OTC) Lead of APAC Global Financial Solutions (GFS), this position will be responsible for leading the STS & OTC team in the management and delivery of STS and OTC services mainly focusing on Japan market.
The customers for the STS process will be represented by Finance Business Partners of Japan market in Gilead and will also include the Finance and business users of the process along with Gilead suppliers.
The customers for the OTC process will be represented by the finance of Japan market, commercial finance and commercial operations.
STS processes include but not limited to handling of supplier’s onboarding requests, PO administration, supplier invoice processing, employees’ expense claims, Corporate Card handling, payment processing, month-end processes for APAC markets
OTC processes include but not limited to Customer and Credit Maintenance, Cash Application, Debt Collection, Credit review, Order Management, month-end processes for APAC markets
Position Specific Job Requirements:
- Manage, train, and provide guidance and direction to the team and AP/AR Users; and the Customer Services and Finance teams for Japan market
- Manage the overall process effectively, reporting KPI’s and enhancing and streamlining the effectiveness of the process;
- Manage and liaise with our various service providers to ensure quality and timeliness of the services
- Recommend changes in processes and/or policies that identify and utilize technologies that will provide efficiencies;
- Ensure that all standards in the service partnership agreement are consistently met and a high level in key performance indicators is achieved
- Responsible for maintaining up-to-date documentation and adherence to all internal controls as required for the Sarbanes - Oxley Act;
- Lead and manage the Japan STS/OTC team to drive efficiencies and support a scalable model in the future
- Performance management of the team,, through coaching and 1-to-1’s;
- Perform month-end close process;
- Ensure all deadlines are met during the close cycle;
- Support the GL accounting team in the completion of statutory compliance functions
- Participate in ad-hoc projects are necessary
Knowledge, experience, competencies:
- 7 years+ hands-on experience in Japan market Financial Operations (experience financial shared services is an advantage)
- Fluency in both written and spoken Japanese and English is a MUST
- Accounting/ Finance / Business degree
- ACA/ACCA/CPA qualification is preferred - Big 4 or similar practice accounting background a distinct advantage
- People management experience is a must
- Must have a good understanding of accounting principles and practices
- Experience in interacting with external and internal auditors along with detailed knowledge and experience of SOX Compliance
- Strong Excel proficiency
- Be a self-starter and able to act on own initiative
- Self-driven with high levels of integrity, excellence and teamwork
- Excellent problem solving skills and ability to be detail oriented
- Capable of managing multiple priorities simultaneously, working under pressure and to meet strict reporting deadlines
- Excellent communication and interpersonal skills (oral, written, presentational)
- Project Management skills and experience desirable
- Demonstrates team work and collaborate approach to work
