Total 1 job vacancies by Ad-venture Academic Private Limited

Job Title:

Tuition Coordinator

Job Scope:

1. Class and Schedule Coordination

• Plan and manage the centre’s class schedules, ensuring efficient use of resources and space.
• Coordinate with teachers and tutors to confirm availability and schedule classes accordingly.
• Monitor student attendance and follow up with parents on absenteeism.

2. Tutor Recruitment and Management

• Actively source and recruit qualified tutors to meet the centre’s needs.
• Conduct interviews, review credentials, and assess the suitability of potential tutors.
• Coordinate onboarding processes for new tutors, including orientation and training.
• Maintain a database of tutors and match them to classes based on expertise and availability.

3. Customer Service

• Serve as the main point of contact for parents and students, addressing inquiries and concerns promptly.
• Assist in onboarding new students, including explaining programs, fees, and policies.
• Handle complaints or issues professionally, escalating them to the Centre Manager when necessary.

4. Administrative Duties

• Manage and update student and tutor records, ensuring accuracy and confidentiality.
• Prepare class materials and ensure classrooms are ready for use.
• Assist with fee collection, invoicing, and payment tracking.
• Maintain inventory of supplies and coordinate orders when necessary.

5. Marketing and Enrollment Support

• Support marketing initiatives, such as assisting with events, open houses, or roadshows.
• Handle walk-in or online inquiries and provide information to prospective students and parents.
• Follow up with leads to encourage enrollment.

6. Teacher and Staff Support

• Act as a liaison between teachers, students, and parents to ensure smooth communication.
• Assist teachers with administrative needs, such as printing or preparing lesson materials.
• Coordinate with teachers for updates on students’ progress or curriculum needs.

7. Reporting and Documentation

• Maintain accurate records of class schedules, student progress, tutor availability, and attendance.
• Generate reports on enrollment, attendance, and tutor performance for the Centre Manager.

Working Hours:

• Weekdays: 1:00 PM to 9:00 PM
• Weekends (one or two per month): 9:30 AM to 6:00 PM

Requirements:

• Prior experience in an administrative or coordination role, preferably in an educational setting.
• Strong organizational and multitasking skills.
• Experience in sourcing and recruiting tutors is a significant advantage.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office or similar tools for scheduling and documentation.
• Familiarity with tuition or education-related software is a plus.
• Ability to work on at least one or two weekends per month.