Total 2 admin executive job vacancies in Engineering category in D25 Kranji, Woodgrove, Woodlands

Main Duties and Responsibilities

This role is a hybrid role that combines both administrative support for engineering projects with inventory management responsibilities. We are seeking a detailed-oriented and dedicated Engineering Operations Coordinator for Mandai Rainforest Resort by Banyan Tree to join our Engineering Team. You will play a vital role in managing the Engineering Department’s administrative tasks and inventories.

Key Responsibilities

• Provide administrative support to the Engineering department, including scheduling maintenance tasks, managing work orders, and maintaining records.
• Maintain an organized inventory of engineering supplies and equipment, ensuring adequate stock levels are maintained.
• Process purchase orders and receive deliveries, verifying the quality and quantity of items received.
• Assist in conducting regular inventory audits and managing inventory documentation.
• Collaborate with the Engineering team to identify needs for repairs, replacements, and new supplies.
• Prepare reports on inventory usage, costs, and recommendations for replenishment.
• Ensure the Engineering office and storage areas are clean, organized, and compliant with safety standards.
• Respond to inquiries from other departments regarding engineering supplies and equipment

Job Requirements

• Diploma, Higher NITEC or NITEC in Electrical, Mechanical, Plumbing or an equivalent professional certificate
• Minimum 1 year of similar experience, preferably in a luxury hotel or resort setting.
• Fresh grads are welcome to apply.
• Able to work and coordinate with contractors in all work-related activities.
• Strong communication and organizational and skills.

Provide full spectrum of secretarial and administrative support to the Engineering Dept. Handle emails and enquiries. Prepare PO, SO and Quotation. Assist in coordinate with contractors & supplier. Schedule appointments with clients requirement. Engage and liaise closely with other departments/teams to ensure the operation flows effectively. Maintain proper filing system, including data management and file sharing. Perform any other ad-hoc administrative tasks assigned by Head of Engineer. Strong knowledge in using Microsoft Office (Word, Excel, Power Point) Able to multi-task. 5.5 working days at Mandai Estate.