Finance & Accounting (70%)
Orders-to-cash:
· Capture all sales invoices and process cash receipts from customers in Quickbooks.
· Send monthly Statement of Accounts to customers after month-end close.
Purchase-to-pay:
· Ensure all supplier invoices are coded & matched to Purchase Orders after goods receiving (where appropriate), and record supplier invoices in Quickbooks.
· Prepare payments to suppliers via UOB online banking, and record payments in QuickBooks.
Others:
· Prepare monthly bank reconciliations.
· Support preparation of quarterly GST report.
· Responsible for managing the Petty Cash Fund.
· Other ad hoc admin duties.
HR Functions (25%)
· Coordinate recruitment, job posting, screening of applicants, interview scheduling.
· Ensure pre-employment requirements are fulfilled for new hires.
· Process application and renewal of Work Permits, Employment Pass and S-Pass for foreign employees.
· Liaise with the Ministry of Manpower and ensure company is in full compliance with MOM laws and other requirements.
· Liaise with the Insurance agent for inclusion of new hires in company’s health insurance and assist in employee’s insurance claims (where required).
Admin (5%)
· Support management in renewal of office insurance and work compensation injury policy.
· Ensure the availability of first-aid kit and medication for employees and coordinate any inspections by MOM.
· Replenishment of pantry & office supplies
Reporting Requirements;
· Recruitment Status Report
· Support preparation of Finance / Accounting Reports
Qualifications:
· Degree in Accounting or equivalent
· Proficient in QuickBooks accounting system, and/or exposure to ERP system processes (eg. Odoo, Netsuite).
· Strong skills in MS Excel ad MS Word.
· Working knowledge of HR Administration and MOM laws in Singapore will be advantageous.
· Minimum work experience for at least 4 - 6 years.
· Team player with a ‘can do’ attitude.
