Total 7 office administrator job vacancies in Finance / Banking / Insurance category in NTU Main Campus, Singapore

Purpose of the job

To manage the day-to-day administration of a varied portfolio of trust structures and to maintain a wide and detailed knowledge and understanding of trust administration generally, to include money laundering, compliance and relevant legislation.

Main responsibilities

Invoicing:

• Setup and maintain JFS (i.e. client invoicing) codes for accurate tracking and reporting.
• Generate, review, and amend invoices to ensure accuracy with agreed fee standards and internal processes.
• Liaison with offshore billing teams to ensure a smooth invoicing process.
• Prepare and issue credit notes as necessary
• Approve and issue final invoices to clients in a timely manner
• Coordinate invoicing activities with offshore entities, such as Ocorian BVI

 

Payment Processing:

• Liaison with Accounts Payable team for payment matters
• Process payments accurately and efficiently, ensuring all transactions are recorded correctly.
• Resolve any payment discrepancies promptly to maintain financial accuracy.

 

Data Management:

• Maintain and update the NavOne system to ensure accurate client data and reporting.
• Troubleshoot and resolve any system-related issues in collaboration with IT.
• Organize and manage digital files within the iManage system for easy retrieval and compliance purposes.
• Regularly review data for accuracy and completeness.
• Address and clear any mandatory data backlogs to ensure compliance with regulatory requirements.
• Scan and file physical and digital documents to maintain an organized and accessible records system.

Any other ad hoc duties as needed in support of the Private Clients team.

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Middle Office & Operations Executive (Junior to Mid Level) We are currently seeking a Junior to Mid-Level Middle Office and Operations Executive to strengthen our operational and middle office functions. This role presents a unique opportunity to work within our closely-knit team and play an instrumental role in the ongoing success of the company. Key Responsibilities: Play a pivotal role in counterparties reconciliation and the preparation of Net Asset Value (NAV). Provide essential support for various operational tasks, including fund accounting, risk reporting, and compliance. Leverage your SQL expertise to extract and manipulate financial data for reporting and in-depth analysis. Collaborate closely with internal teams to optimize processes, elevate operational efficiency, and contribute to our continuous improvement efforts. Maintain a profound understanding of financial products, markets, and industry regulations. Demonstrate a strong commitment to accommodating Japan hours and days to ensure seamless alignment with our regional operations. Qualifications: Bachelor's degree in Finance, Business, or a related field. Preferred 1 - 5 years of experience in middle office or operations roles within the financial industry. Proficiency in SQL for data extraction and manipulation is required. Exceptional analytical and problem-solving skills. Meticulous attention to detail and organizational prowess. Ability to thrive in a closely-knit team environment. Strong communication skills with the capacity to collaborate effectively with team members and stakeholders. A dedicated commitment to working during Japan hours and days, maintaining a strong operational presence in our regional operations. Interested candidates are welcome to send in your application along with your CV to [email protected]

Lead, develop and implement the wealth management business strategies for the firm Manage client relationships and provide them high-quality bespoke investment advisory and solutions Identify and acquire prospects, and devise marketing strategies to expand AUM and revenue growth Conduct portfolio reviews with clients and communicate market views periodically Manage multi-asset discretionary portfolios and asset allocation to clients according to their expected returns and risk appetite  Liaise with external business partners to provide different service and wealth management solutions to clients Work with the senior management to ensure the compliance of regulatory requirements Lead, develop and implement the wealth management business strategies for the firm Manage client relationships and provide them high-quality bespoke investment advisory and solutions Identify and acquire prospects, and devise marketing strategies to expand AUM and revenue growth Conduct portfolio reviews with clients and communicate market views periodically Manage multi-asset discretionary portfolios and asset allocation to clients according to their expected returns and risk appetite  Liaise with external business partners to provide different service and wealth management solutions to clients Work with the senior management to ensure the compliance of regulatory requirements Interested parties please send your resume to Loretta Chan at [email protected]  Regrettably only shortlisted candidates will be contacted EA License Number: 20C0180| Registration no: R1876188 |

About Our Client Our client, a family office, is dedicated to managing and growing assets with a focus on long-term value creation and prudent investment strategies. They strive to deliver superior returns while managing risk effectively. Job Description Conduct thorough fundamental analysis of public companies across various sectors, including financial statements analysis, industry research, and competitive positioning assessments. Develop and maintain financial models to forecast company performance and valuation metrics. Monitor market trends, news, and events to identify investment opportunities and risks. Generate investment recommendations based on rigorous analysis and present findings to the investment committee. Collaborate with portfolio manager and other team members to optimise portfolio performance and asset allocation strategies. Maintain up-to-date knowledge of market developments, regulatory changes, and industry trends. The Successful Applicant Bachelor's degree in Finance, Economics, Accounting, or related field; CFA designation or progress towards CFA is preferred. At least 5-8 years of experience in equity research, investment analysis, or related roles within the financial services industry. Strong analytical skills with the ability to interpret complex financial data and draw actionable insights. Excellent written and verbal communication skills, with the ability to effectively present investment ideas and recommendations. Proficiency in financial modelling and valuation techniques. Detail-oriented with a high level of accuracy and precision in work. What's on Offer Competitive salary commensurate with experience. Opportunities for professional development and career advancement. Collaborative and supportive work environment.

Manager, Middle Office (Loan Order Taking), Group Commercial Banking Posting Date: 3 Dec 2023 Location: Singapore (City Area), Singapore, 048624 Company: United Overseas Bank Ltd About UOB United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values - Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers. About the Department Banking Operations - Loan Operations is responsible for activities related to the operational groups that support the revenue generating business lines of the firm. Responsibilities may include general account operations, loan closing, loan documentation & processing, and other related activities. The Mortgage Servicing Operations area is responsible for operations and related activities supporting the Mortgage Servicing business and/or products. The Loan Operations focus specializes in activities ranging across two or more loan operations focuses, including Documentation, Processing and Servicing. The Corporate and Commercial Banking Operations function is responsible for the operational support to the Corporate and Commercial Banking business areas, including transaction banking. Job Responsibilities The successful incumbent will be working closely with the customers, Relationship Managers and backroom operations and expected to handle the following key responsibilities: Quote and confirm rates for loan drawdown and rollovers with customers Handle repayment of loans Provide timely and effective support to Relationship Managers Follow up with customers on outstanding documentation pertaining to loan drawdown/rates confirmation Instruct and liaise with Backroom Operations for loan drawdown / loan rollover / loan repayment Update and maintain Team Registers and ensure data is kept up-to-date and accurate Job Requirements A recognized tertiary education with at least 3 years of relevant working experience in the banking and finance industry and good knowledge of lending to small and medium-sized enterprises Meticulous, organized person and able to work independently Possess good analytical, interpersonal and communication skills Able to work under tight deadlines Proficient in MS Office applications especially Microsoft Excel Be a part of UOB Family UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application. Apply now and make a difference.

We are seeking a dynamic individual to join the Chief Risk Officer's (CRO's) Office in supporting the Group CRO in the management of the Group Risk Management (GRM) division. You will monitor risk developments across the Bank's regional footprint and keep track of the performance of various teams across the region. This position is ideal for collaborative individuals with the interest and passion to learn, have attention to detail, and can think holistically. Your key roles and responsibilities would be to: Support GRM in the formulation and monitoring of strategic priorities and initiatives. Synthesize external and internal material to provide holistic assessment of risk. Monitor developments across different risk types (e.g. credit, market, liquidity, operational). Production of presentations on behalf of the Group CRO. Coordination of divisional submissions for internal and external stakeholders. Support collaboration initiatives across GRM and OCBC. Qualifications Requirements: Curious, analytical, and independent thinker. Quantitative and qualitative analytical skills. Proficient in Excel and Powerpoint. Excellent written and verbal communication skills.

Administer and maintain the JIRA instance including installation configuration and regular updates to the latest version. Manage user accounts permissions and access levels collaborating with various teams to set up appropriate user groups and project roles. Design create and maintain custom Dashboards workflows issue types and fields to match project processes and requirements. Oversee integrations between JIRA and other tools like. Confluence third party apps Troubleshoot integration issues and collaborate with relevant teams to resolve them. Configure and maintain projects boards and filters to support different teams’ workflows and ensure data accuracy and integrity. Monitor system performance and proactively address any bottlenecks or performance issues. Scale the system as needed to accommodate increasing demand and usage Implement and enforce security best practices to protect sensitive data and prevent unauthorized access. Set up and maintain a robust backup and recovery strategy to ensure data integrity and business continuity. Provide training and support to end users and team members including best practices tips and tricks for using JIRA effectively. Investigate and resolve complex issues related to JIRA functionality integrations and data integrity. Maintain detailed documentation for system configurations processes and procedures. Manage the deployment of JIRA changes updates and new features while minimizing disruptions to ongoing projects. Collaborate closely with cross functional teams’ stakeholders and vendors to understand requirements and ensure smooth collaboration.