1. General Accounting
• Full set of accounts
• GL, AR, AP accounting
• Handle accounts payable and receivable duties
• Preparation of Invoices
• Receiving invoices for preparation of payment, issuing cheque payments, filing, bookkeeping
• Cashflow tracking and cashflow management
• Banking matters and reconciliation
• Perform general filing duties, updating of records
• Preparing all annual documents ready for IRAS filing through an external accountant
• Assist in preparation of monthly, quarterly and annual customised management reports to Directors and Shareholders
• Prepare monthly, quarterly and annual cash and financial statement forecast budgets
• GST reporting
• Corporate compliance
2. Project Accounting
• Timesheet management
• Tracking of project P&Ls
3. Procurement
• Management of clients’ monies
• Generating invoices for drawdowns
• Shipping coordination, rates, tracking
• Storage matters (policing ins and outs)
4. HR Administration & Payroll
• Payroll
• MOM matters (work passes, job postings, etc)
• Salaries tax filing
• Leave tracking
• Administration of benefits (insurance, flex-spend)
• Contracts
• New hire procedures (set up of computers, rights access, software purchases)
5. Office Administration
• Handle all general administrative duties, e.g.:
• Receptionist duties, answering and directing phone calls / emails
• Attending to visitors/clients, serving refreshments
• Making office travel arrangements
• Managing stationery, office supplies, pantry supplies, and other office-related vendors
• Handling local and international courier arrangements and mailbox
• Organising and maintaining files, records and contact list management
• Organising physical assets of the firm (books, files, stationery, etc) and keeping the office organised
• Setup and maintain administrative systems
• Assist finance on filing and tracking records
• Office Maintenance
• Responsibility over office cleanliness
• Arrange for office equipment and periodic maintenance
• Organisation and maintain material library & storage
• Purchase and send out of festive gifts etc
• Arranging couriers/Lalamoves for pick ups and deliveries
• Other ad-hoc duties that may arise from time to time
6. Executive Assistance
• Travel arrangements for family
• Flight bookings, redemptions, paid bookings
• Hotel arrangements
• Visa applications
• Insurance applications, renewals, plan comparisons s
• Other ad-hoc EA duties
Requirements:
· University or Professional Certificate/Diploma/Graduate Diploma in Accountancy/Finance or equivalent with relevant working experience
· Accounting experience in a professional services company preferred
· Independent and reliable with a high sense of integrity and work ethic
· Entrepreneurial spirit, and comfortable working in a dynamic office environment
· Experience with MYOB. Other accounting software in addition will be beneficial.
· Excellent Excel skills
· Excellent spoken and written English
· Excellent organizational skills
· Ability to multitask
· Flexible and adaptable
· Good energy and attitude, with clear, organized, efficient and logical mind
Interested candidates please email your CV addressed to Victor Teoh (R1218406) to [email protected]
