Total 2 job vacancies by Singapore Swimming Association

Singapore Aquatics (SAQ) is the governing body for aquatic sports including swimming, water polo, diving, artistic swimming and open water swimming in Singapore. As a leading National Sports Association, we invite passionate and capable applicants who can contribute to our cause in the following position:

1) HR & ADMIN MANAGER

A. PRIMARY JOB PURPOSE

Reporting to the Senior Finance & HR Manager with regards to all human resource matters of the Association, including implementation of policies and procedures.

B JOB RESPONSIBILITIES

· Implementation of HR policies and SOPs

· Maintaining and performing periodic reviews of HR Handbook and HR Policies

· Keep records and track usage of all staff leaves/off-in-lieu

· Preparation of Staff onboarding and exit procedures

· Maintaining up-to-date records on coaches’ contracts

· Managing of Employee profile - P-file

· Issuance & Application of office access pass

· Application/Renewal/Cancellation of new employment passes/work permits, including obtaining Sport SG Letter of Support if necessary

· Manage all tax clearance procedures for foreign coaches/staff

· Prepare annual IR8A tax submission to IRAS

· Manage all relevant government claims (eg. Childcare leave, paternity/maternity leave, NS claims)

· Review and monitor the Association’s insurance requirements

· Renewal of insurance policies for carded/non-carded athletes and events/programs

· Oversee the entire recruitment and selection process for new staff, ensuring procedures are adhered to.

· Ensure compliance with Sports SG HR Policies

· Managing all full-time employment contracts

· Managing all part-time/internship contracts

· Managing all consultant/vendor contracts

· Establish and implement Staff Performance Appraisals Framework

· Assist the Senior Finance & HR Manager in supporting the HR Committee.

· Monitor staff training and development (WDA)

· Monitor all staff HR benefits, ensuring compliance with established HR policies and procedures

· Oversee all office administration matters – eg. Photocopier, office lease etc.

· Any other adhoc duties as assigned.

C JOB HOLDER REQUIREMENTS

1 Qualifications and Experience

• Degree in human resources or business administration or other relevant qualifications.
• At least 5 years of relevant HR experience.
• Prior experience in small to medium enterprise is favourable.
• Prior experience in Sports industry or another charity is advantageous.
• Proficient in using Microsoft office and strong IT skills.

2 Personal Attributes

• A dynamic and mature person – passion for sports would be advantageous.
• Meticulous with high level of integrity and detailed oriented.
• Must have strong initiative, good communication, interpersonal skills, positive attitude and problem-solving skills.
• Strong team player with ability to work and builds rapport and collaborative working relationship with all levels.
• Ability to work independently and under pressure to meet tight datelines.
• Ability to work in a dynamic environment
• Ability to start at short notice is preferred or immediate.

Please email application enclosing resume and stating current and expected salary to: [email protected]. Only shortlisted candidates will be notified.

Singapore Aquatics (SAQ), as a member of World Aquatics (AQUA), serves as the governing body for swimming, water polo, diving, and artistic swimming in Singapore. SAQ is charged with the development and education of aquatic players, officials, coaches and volunteers throughout Singapore, and with the conduct of competitions and programmes for all levels of participation

Position: National Talent Development Coach

A. PRIMARY JOB PURPOSE

1. Reporting Structure: Report to the Sport Director and support the Executive Director. Within SAQ's guidelines, the Talent Development Coach is responsible for the holistic development of athletes within SAQ's Skills and TID pathway.

B. JOB RESPONSIBILITIES

1. Effective Stakeholder Engagement: Foster strong relationships and communication with SAQ’s partners and stakeholders, including SportSG, affiliates, educational institutions, national federations, and sponsors to ensure alignment.
2. Logistical Organisation: Collaborate with the secretariat staff to plan and implement strategies to meet the needs of athletes, coaches, and support staff during training and events, both locally and internationally. This includes managing travel arrangements, accommodations, competition entries, meals, and transportation, ensuring compliance with technical guidelines from organisers.
3. Technical Responsibilities:

• Develop and refine the TID and Skills pathway to ensure holistic development of Singapore's future diving talent.
  • Assist in crafting an optimal competition pathway to enhance technical skills and competitive experience for athletes.
  • Collaborate with coaching teams to create annual plans for divers within the Skills and TID programmes.
  • Contribute to the development of a Multi-Year Sports Plan, establishing a sustainable pipeline for Singapore's national diving programme aimed at achieving world-class status.
  • Support local coach training to prepare athletes for SAQ programmes.
  • Design and execute coach education and development programmes to benefit the coaching community.
  • Visit local diving clubs to assess coaching methodologies and devise strategies for enhancing athlete development pathways from the grassroots level.

1. Reporting: Maintain and manage athlete performance databases, providing ongoing updates on individual divers' progress and training plans to the Sport Director and parents as required. Report incidents and outcomes to the VP (Diving) and Sport Director. Generate coach reports for overseas trips.

C. JOB HOLDER REQUIREMENTS

Experience:

• Possession of relevant diving coaching certifications, including proficiency in dryland training and water spotting techniques.
• Proven track record in coaching divers to junior international levels.
• Minimum 5 years of coaching experience.

Personal Attributes:

• Strong interpersonal and management skills for effective collaboration with team members.
• Ability to engage effectively with individuals, demonstrating respect and sensitivity to their needs.
• Logical decision-making abilities, with a structured approach to problem-solving.
• Excellent written and verbal communication skills, capable of producing comprehensive reports.
• Capacity to handle crisis situations effectively.
• Demonstrated enthusiasm and dedication to prioritising athlete performance over personal considerations.
• Availability for pre-competition meetings, training camps, and meets, including weekends and overseas travel.
• Fluent in written and spoken English.