Total 4,002 admin assistant job vacancies in Human Resources category in Singapore

HR Policies and Procedures

• Update existing HR policies, forms and employee handbooks.
• Handle HR-related inquiries and provide guidance.

Recruitment, Onboarding and Offboarding

• Source candidates through various channels.
• Work with hiring managers and coordinate hiring efforts.
• Process paperwork, orientation and onboarding process.
• Conduct exit interviews and manage offboarding process.

Compensation & Benefits and Health & safety

• Monitor changes and propose necessary adjustments to ensure compliance with legal and regulatory requirements related to compensation.
• Constant review and administer staff welfare & benefits programs. Recommend changes or enhancements to improve employee satisfaction and cost efficiency. i.e. weekend short retreat, medical coverage & benefits etc
• Foster a positive work environment and employee engagement.
• Ensure a safe and efficient working environment
• Work with contractor to implement and update health and safety policies and procedures.
• Coordinate with contractor to conduct risk assessments and ensure compliance.

Training and Development

• Identify training needs according to latest government related framework to ensure compliance.
• Coordinate training programs and workshops.

Building/Facility and IT Management

• Assisted by Admin Executive.
• Oversee and coordinate building maintenance and repairs.
• Manage procurement and inventory control of office supplies and workers' PPE.
• Work with government authorities and licensed contractors to ensure property related licenses and statutory requirements are kept valid and up to date (Fire Cert; FEDA; Bizsafe; OHSAS etc)
• Work with outsourced vendor and provide administrative support

Duties and Responsibilities:

Human Resources

This role will assist HR Manager on the following:

· Provide support in recruitment process, including job posting, candidate sourcing, and interview coordination.

· Assist in employee onboarding & offboarding.

· Assist employees with HR-related issues, such as leave and compensation matters.

· Maintain employee records with all relevant information, as well as employee files and records in electronic and paper form.

· Processing of work passes application, renewal and cancellation related matters.

· Assist in preparing HR documents such as employment contracts, confirmations, salary adjustments, and termination letters.

· Provide support in the development and implementation of policy documentation.

· Collaborates with other administrative personnel and/or outside parties (e.g., IRAS, MOM, auditors, etc.) to ensure in compliance with company policies, laws, and/or regulatory guidelines.

· Assist in insurance policies, including health, workers’ compensation, liability insurance, insurance claims and renewal processes.

· Provide support in Bi-Annual Performance Review and Assessment for various departments and individual employees.

· Maintain accurate and up-to-date HR database, employee records and filing of documents.

· Assist in employee training and development.

· Assist in monthly payroll process, benefit compensation, and reimbursement for local and overseas employees, monthly CPF submission and government claims (Childcare, Maternity Claim, NS, etc).

· Provide support in employment Income Tax related (IR21 and IR8A) and compliance with relevant statutory requirements.

· Assist in HR and administrative duties as assigned by Supervisor.

Administration

· Manage office administration including reception, office supplies and telecommunication services.

· Support in welfare-related events, including company functions, team building activities, etc.

· Assist in booking travel tickets, accommodation and travel insurance for employees.

· Handle Portnet and Digitalport matters, serving as the Point of Contact for MPA-related matters.

· Maintain electronic and hard copy filing systems.

· Tabulate spreadsheet for staff medical/dental/expenses claims.

· Oversee contracts for office cleaners.

· Assist in onboarding and offboarding in administration related matters.

· Application of Travel Visa for employees.

· Perform other duties as assigned by Supervisor.

Requirements:

• Minimum Diploma in Human Resource Management.
• Minimum 3 years relevant working experience.
• Attention to detail and problem-solving skills to engage employees at different levels.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Great interpersonal skills.
• Knowledge of Singapore employment, labour law and HR best practices.
• Team player and ability to maintain professional levels of integrity and discretion in handling confidential and sensitive matters.

Job Description

• Provide HR administrative and corporate services
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claim, grants, programmes and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims
• Assist with promotion/demotion process and awards
• Conduct gift valuation and manage welfare grants for personnel
• Other ad-hoc duties assigned

* 8-10 Weeks of lead time before starting work - Pre-Employment Administration

Requirements

• Diploma in HR or relevant discipline or A-Level with minimally one year of experience
• Singaporeans only
• Proficient in Microsoft Office especially Excel

Other Information:

• Locations: Bukit Gombak, Hillview & Depot Road (Might have to rotate between 3 different locations)
• Salary: $2400 - $2800
• Performance Bonus
• 14 Days Annual Leave
• Duration: 5 Years ( renewable )
• Working hrs: Monday to Friday: 8.30am to 6.00pm (Hours might be staggered subjected to team lead)

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.”

Our client is a global manufacturer. Due to business needs, they are now recruiting a HR Officer to be part of their HR team for ongoing transformation projects. They are located in the North Area - easily accessible.

Responsibility:

• Oversee various benefit programs, including health screenings, wellness initiatives, and employee welfare.
• Administer and manage the leave system and related processes.
• Handle insurance-related inquiries, claims, and administrative tasks.
• Coordinate employee rewards programs, such as long service awards, recognition initiatives, and other commendations.
• Prepare and manage HR reports and budgets.
• Assist with HR documentation, personnel filing, and fostering HR culture programs.
• Provide support for additional HR projects as needed.

Requirements:

• Min Diploma in any discipline
• Minimum 2 years HR experience in manufacturing industry
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

Our client is a Manufacturing MNC. Due to business needs, they are now recruiting a HR & Admin Executive to be part of their HR Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of HR & Admin Executive:

• Ensure timely processing of payroll, claims, and timesheets, including handling government-related claims.
• Assist with administrative tasks and contribute to overall team efforts.
• Lead end-to-end recruitment processes, sourcing talent through diverse channels.
• Partner with Marketing to enhance brand presence and develop recruitment materials.
• Utilize HR analytics to assess recruitment and retention strategies.
• Manage the onboarding and exit processes, including conducting exit interviews.
• Identify skill gaps, propose training programs, and maintain training records.
• Participate in the Staff Welfare Committee and help organize company events.
• Support social initiatives aimed at community engagement.
• Oversee employee and property insurance renewals and claims.
• Maintain accurate employee databases and personnel files.

Requirements:

• Diploma in related field
• At least 3 years of relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

1. Strategic Business Partnering and HR Advisory

• Build and develop a strong and trusted relationship with the HOCs/HODs, Managers and Staff of the assigned group to establish credibility and accountability
• Establish a strong understanding of the Centre’s goals, operations needs/challenges (current or future) and ground issues of the assigned group
• Be well-versed in the Expenditure of Manpower (EOM), manpower requirements, staff promotion and succession planning, etc. that are unique to the assigned group
• Provide HR advisory and guidance to influence talent decisions and adding value to the centre operations
• Work internally with Talent Development and Talent Rewards to put together the right resources to develop thoughtful solutions as well as recommendations to support the assigned groups in their issues/challenges

1. Recruitment

• Be accountable for the recruiting process across job levels and functions of the assigned group
• Responsible for the end-to-end recruitment process; from gathering requirements, advertising, sourcing, interviews, and negotiation to offer management
• Advise hiring managers on hiring process and ensures that recruitment follows corporate and local laws
• Build and maintain talent pipelines; provide excellent candidate experience and create a strong brand presence for the organisation
• Participate in recruitment and outreach events
• Be an advisor to the HOC/HOD in proactively researching, exploring and developing innovative recruitment strategies to attract talent

• Employee Experience
• Handle and prepare for new employee on-boarding and induction to ensure progressive assimilation
• Discuss employee confirmation, transfer, conversion, renewal and re-employment with HOCs/HODs, managers and staff to ensure smooth transition to the next milestone, new position or employment phase/condition, etc.
• Coach managers on the Performance Appraisal process with Form completion and performance conversations with employees
• Prepare and handle employee off-boarding to ensure smooth and gracious exit experience, be it voluntary or involuntary exit

1. Employee Retention effort

• Propose retention options, initiatives and strategies to better retain talents and reduce staff turnover
• Conduct surveys and interviews to gather valuable feedback
• Compile and analyze data collected from employee surveys and interviews

d) Employee Relations

• Manage employee poor work performance, including the process of PEP (Performance Enhancement Plan)
• Manage employee disciplinary issues

Requirements

• Min Degree in any courses
• Min 3 years of HR Business partnering exp from healthcare exp

Healthcare industry

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

HR Admin Officer
Industry: Machinery Manufacturing
Location: Bukit Batok (Bukit Batok)
Working days: 5 days’ work week
Working time: 830am to 530pm
Salary: $2500 - $3000 (depends on the experience and qualification)

Job Responsibilities:

• Assist Asst. Manager in supervision of divisional Human Resource and Administration activities.
• Audits all Admin HR reports submitted by divisional HR & Admin Departments.
• Audits Expense reports submitted by various departments to ensure compliance with Company policies.
• Organizes and maintains files, correspondence, records, etc. Follows up on pending matters.
• Expedites flow of work and initiates follow-up action.
• Assists in the training of the Office Support Equipment and in the development and evaluation of same.
• Schedules appointments and makes arrangements for meetings and conferences.
• Makes travel arrangements and hotel bookings for employees.
• Plans lunches, dinners and coordinates meetings for corporate officers and directors.
• Assists company in administrative matters to assure meeting profit, customer, and quality objectives.
• Maintains all patent files and processes billing from patent attorney if necessary.
• Tracks unused airline tickets, rental car coupons and company frequent flyer miles.
• Tracks spare cell phones and equipment and provides bill back information to accounting.
• Troubleshoots complaints.
• Updates company organization chart prior to promotion or any employee reshuffling request.
• Maintains Board of Directors documents.
• Produces a variety of correspondence and reports as requested using appropriate office equipment and word processing, graphics and spreadsheet software.
• Interviews vendors for hotel rates, car rentals, vending services, confidential shred services, caterers and janitorial service.
• Assists with various departments and divisions on any upcoming trainings or assigned projects upon request.
• Reviews visa process submitted by divisional HR & Admin Departments and ensures up to date on any requests or requirements.
• Reviews and arranges annual health screening for employees.
• Perform other duties as assigned.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Key Responsibilities:

• Assist with recruitment efforts, including posting job openings, reviewing resumes, and scheduling interviews.

• Conduct reference checks and background screenings.

• Assist with onboarding new employees, including preparing offer letters, conducting orientation sessions, and creating employee files.

• Provide administrative support to the HR Manager, including managing calendars, scheduling meetings, and preparing reports.

• Assist with employee relations, including answering employee questions and escalating issues to the HR Manager as necessary.

• Manage employee data

• Assist with benefits administration, including enrollments and changes.

• Maintain HR files and documents, ensuring all paperwork is complete and accurate.

• Assist with HR projects as needed.

Requirements:

• 1-2 years of experience in an HR support role.

• Knowledge of HR laws and regulations.

• Excellent communication and interpersonal skills.

• Strong attention to detail.

• Ability to maintain confidentiality.

• Proficient in Microsoft Office.

• Ability to work independently and prioritize tasks.

• Strong organizational and time management skills.

• Ability to work in a fast-paced environment.

Key Responsibilities:

• Assist with recruitment efforts, including posting job openings, reviewing resumes, and scheduling interviews.

• Conduct reference checks and background screenings.

• Assist with onboarding new employees, including preparing offer letters, conducting orientation sessions, and creating employee files.

• Provide administrative support to the HR Manager, including managing calendars, scheduling meetings, and preparing reports.

• Assist with employee relations, including answering employee questions and escalating issues to the HR Manager as necessary.

• Manage employee data

• Assist with benefits administration, including enrollments and changes.

• Maintain HR files and documents, ensuring all paperwork is complete and accurate.

• Assist with HR projects as needed.

Requirements:

• 1-2 years of experience in an HR support role.

• Knowledge of HR laws and regulations.

• Excellent communication and interpersonal skills.

• Strong attention to detail.

• Ability to maintain confidentiality.

• Proficient in Microsoft Office.

• Ability to work independently and prioritize tasks.

• Strong organizational and time management skills.

• Ability to work in a fast-paced environment.

Job Responsibilities :

• To assist in recruitment and onboarding/debriefing to successful candidates
• To handle foreign workers’ work pass and insurance such as security bonds and work injury
• To maintain staff record for both local and foreign staff
• To provide clerical and administrative support
• To handle all file documents and manage mailings
• To coordinate for company events and staff activities
• Assist in other ad hoc tasks as requested

Job Requirements

• Minimum ‘A’ level/Certificate in a HR-related discipline
• At least 3 years of relevant working experience
• Proficient in MS Office applications
• Able to converse in both English & preferably Mandarin as required to liaise with Mandarin speaking site workers, subcons/vendors
• Mature team player with strong communication and interpersonal skills
• Fresh graduates will also be considered
• Must have initiative, be well organized, independent and able to work under pressure
• Good team player
• Position is open only to Singaporean or PR
• Preferably able to start immediately or within short notice

Interested candidate kindly email us at [email protected]

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

• Salary: $2,500 – $3,000
• Working Hours: Monday to Friday 9am-6pm
• Location: Alexandra Road (Near to Labrador Park MRT)

1. Role Description

HR assistant to assist in ensuring that the department’s day-to-day operations are running smoothly. From scheduling interviews and maintaining filing systems to managing HR databases, in helping the HR team stay organized and to provide administrative support.

2. Specific Responsibilities

• Assist with day to day operations of the HR functions and duties.
• Recruitment support in posting job ads, schedule and coordinate job interviews.
• Onboarding by preparing new hire paperwork and logistics.
• Perform orientations and update records of new staff.
• Record keeping by maintaining accurate and up to date employee records, database, assist with day to day operations administrative
• Manage and support the team in every daily operational task needed.
• To assist each employee's monthly OT's and allowance (if any)
• Keep up-to-date with the latest HR trends and best practices.

Requirements

• Diploma/Degree in HR related disciplines
• At least 1 year HR experience
• Familiar with work pass applications, renewals and cancellation

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Responsibilities：

• In charge of full spectrum of recruitment cycle including preparing and posting of job descriptions, interviewing, and handling on / off-boarding
• Process employee data in the HRIS system and monthly payroll to ensure its accuracy
• Coordinate the day-to-day workflow of subordinates in the HR department
• Provide advisories to the management with regard to employment issues which includes labour legislations, best local labour practices, company manpower practices and ensure legal compliances with all statutory requirements
• Reviewing human resources policies and procedures
• Hands on with HR issues such as employee relations, grievances, complaints and provide counselling / guidance
• Prepare and discuss on regular HR reports
• Monitor performance, identify and facilitate opportunities to increase productivity and efficiency
• Maintain employee morale by fostering a positive working environment through effective leadership and teamwork
• Main point of contact for all employee relations matters
• Perform any other related duties as and when assigned by the management
• Timely submission of claims and training grants to various government agencies / statutory bodies
• Submission of various statutory surveys

Requirements：

• Bachelor’s degree in Human Resources or related disciplines
• Minimum 5 years of HR experience
• Excellent verbal and written communication skills
• High degree of integrity and discipline
• Ability to create, present and execute ideas, reports, and budgets
• Ability to work both independently and collaboratively in a fast-paced environment
• Proficient with Microsoft Office Suite especially Word and Excel
• Strong knowledge in local employment laws and best practice

Our client is in the industry of private tertiary education. Due to business needs, they are now recruiting a HR Assistant to be part of their team for ongoing transformation projects. They are located in the Central – easily accessible.

Responsibilities:

• Assist in the preparation and processing of monthly payroll for employees
• Ensure timely and accurate disbursement of salaries and wages
• Maintain and update payroll records and employee information
• Ensure compliance with local labor laws and regulations
• repare and submit statutory contributions (e.g., CPF, income tax) accurately and on time

Requirements:

• 1 year of payroll experience required

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Location: One North

Monday -Friday: Office Hours

Portfolio: HR, Learning & Development

Administrative Support:

* Manage the Director’s calendar and schedule appointments, meetings, and projects scheduling

* Screen and respond to emails, and written correspondence

* Prepare and distribute meeting agendas, minutes, and presentations

* Handle confidential information with discretion and professionalism

Operational Support:

* Coordinate the planning and execution of L&D programs and initiatives

* Assist with the development and implementation of L&D strategies and policies

* Manage vendor contracts and relationships for L&D services

* Provide logistical support for L&D events, workshops, and training sessions

* Maintain and update department resources and systems, including databases and software

Project Management

*Manage and track multiple projects simultaneously, prioritizing tasks and ensuring timely completion

* Collaborate with cross-functional teams to advance L&D goals

* Prepare project reports and status updates for the Director and other stakeholders

* Assist with research, data analysis, and report preparation related to L&D initiatives

Special Initiatives:

* Coordinate the development and implementation of communication plans and outreach initiatives for the L&D department

* Maintain a positive and professional image of the L&D department through effective communication and relationships

Requirements:

• Min Diploma in any courses
• Min 1 to 2 year of L&D exp

Salary range: Up to $3.5K

healthcare exp

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Job Description:

• Administrative Support:

* Manage the Director’s calendar and schedule appointments, meetings, and projects scheduling

* Screen and respond to emails, and written correspondence

• Operational Support:

* Coordinate the planning and execution of L&D programs and initiatives

* Assist with the development and implementation of L&D strategies and policies

• Project Management

*Manage and track multiple projects simultaneously, prioritizing tasks and ensuring timely completion

* Collaborate with cross-functional teams to advance L&D goals

• Special Initiatives:

* Coordinate the development and implementation of communication plans and outreach initiatives for the L&D department

Job Requirements:

• Diploma in related field
• 3-5 years of experience as an executive assistant or in a similar administrative role

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

Our client is in the industry of private tertiary education. Due to business needs, they are now recruiting a HR Assistant to be part of their team for ongoing transformation projects. They are located in the Central – easily accessible.

Responsibilities:

• Assist in the preparation and processing of monthly payroll for employees
• Ensure timely and accurate disbursement of salaries and wages
• Maintain and update payroll records and employee information
• Ensure compliance with local labor laws and regulations
• repare and submit statutory contributions (e.g., CPF, income tax) accurately and on time

Requirements:

• 1 year of payroll experience required

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email: [email protected]

We regret that only shortlisted candidate will be notified.

EA License No: 19C9682

EA Personnel No: R21101676

EA Personnel Name: Ng Zhi Qing Alethea

Our client is a Manufacturing MNC. Due to business needs, they are now recruiting a HR & Admin Executive to be part of their HR Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of HR & Admin Executive:

• Ensure timely processing of payroll, claims, and timesheets, including handling government-related claims.
• Assist with administrative tasks and contribute to overall team efforts.
• Lead end-to-end recruitment processes, sourcing talent through diverse channels.
• Partner with Marketing to enhance brand presence and develop recruitment materials.
• Utilize HR analytics to assess recruitment and retention strategies.
• Manage the onboarding and exit processes, including conducting exit interviews.
• Identify skill gaps, propose training programs, and maintain training records.
• Participate in the Staff Welfare Committee and help organize company events.
• Support social initiatives aimed at community engagement.
• Oversee employee and property insurance renewals and claims.
• Maintain accurate employee databases and personnel files.

Requirements:

• Diploma in related field
• At least 3 years of relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

• Handle all HR tasks, including hiring, payroll, employee issues, work pass renewals, employee welfare, career growth, and planning.
• Develop plans and initiatives that meet the business's needs.
• Manage the hiring process, including recruiting, interviewing, and hiring for key roles; work with managers to understand job requirements.
• Analyze trends in pay and benefits
• Ensure all HR policies follow employment laws and regulations, and update practices as needed.
• Oversee all stages of an employee’s career with the company, from onboarding to leaving, including contract renewals and re-employment.
• Manage HR administrative tasks, such as compensation, benefits, work injury compensation, and training administration.
• Provide support as needed and handle other assignments.

Requirement:

• Diploma in Human Resources or a similar field, and at least 3 years of experience in HR and administration.
• Good written and spoken communication skills, and experience with Info-Tech Cloud HR System.
• Positive attitude and high initiative; experience in FINTECH is a plus.
• Ability to start work immediately is an advantage.

Headcount : 30pax (SG)/ 40 - 50 overall

Location : Orchard

EA Personnel Name: Melody Sim
EA Personnel No: R2095899
EA License No: 16C8443

About MTFA

The Muslimin Trust Fund Association (MTFA) is a charity committed to supporting the underprivileged in our community through a myriad of services, including but not limited to offering shelter to orphans and youths at risk, facilitating subsidized medical treatments, and administering financial aid through various programs.

Guided by our principle of "Towards a sincere pursuit of Ihsan", we aim to continuously create positive impacts within the communities we serve.

Job Summary: We are seeking a highly experienced and motivated HR & Admin Manager to lead and oversee all human resources and administrative functions for the Muslimin Trust Fund Association (MTFA) and its subsidiaries. This leadership role demands a strategic thinker with a proven track record in HR management, administration, and a passion for fostering a positive and productive work environment.

DUTIES AND RESPONSIBILITIES:

HR & Admin Leadership:

• Provide strategic direction and leadership for the entire HR function, ensuring all HR practices and policies align with MTFA's mission and objectives.
• Conduct performance reviews for the HR and Admin team members, setting clear goals and expectations.
• Provide strong leadership, coaching, and development opportunities for the HR and Admin team members.

HR Management:

Recruitment and Staffing

• Develop and implement recruitment strategies to attract qualified candidates.
• Oversee the recruitment process, including job postings, resume screening, interviewing, and selection.
• Oversee onboarding and orientation processes for new hires.
• Apply for Employment Passes, S Passes and other related passes as and when required, and ensure that we plan ahead to keep within our Pass quota.
• Manage and administer portals such as the Info-tech portal, charities portal, MOM EPOL, WPOL, OFWAS, ECRM, Corpass etc

Employee Relations & Retention:

• Develop and implement strategies to cultivate a positive work environment, promote employee engagement, and minimise staff turnover.
• Foster a positive work environment through effective employee relations programs.
• Effectively address and resolve employee relations issues, grievances, and disciplinary matters with fairness and discretion.

HR Policies and Compliance:

• Maintain compliance with all relevant labor laws, regulations, and safety standards
• Develop, implement, and maintain HR policies and procedures.
• Ensure compliance with labor laws, regulations, and company policies.
• Stay updated on HR trends and best practices.
• Prepare and submit HR reports to senior management and the Board of Directors.

Performance Management:

• Develop and implement performance appraisal systems and processes.
• Provide guidance and support to managers on performance management and improvement plans.
• Ensure timely and constructive feedback to employees.

Training and Development:

• Identify training needs and develop training programs to enhance employee skills and performance.
• Coordinate and deliver training sessions, workshops, and development initiatives.
• Monitor and evaluate the effectiveness of training programs.

Compensation and Benefits:

• Administer and manage employee compensation and benefits programs.
• Ensure compliance with legal requirements and company policies.
• Conduct market research to maintain competitive compensation packages.

Administrative Management:

Office Administration

• Lead and manage the administrative team, ensuring efficient operations for budgeting, inventory management, meetings, reports, and corporate governance processes.
• Oversee the daily operations of the office, including answering calls from general hotline and attending to walk-in donors.
• Ensure a safe, clean, and efficient working environment.

Records & Documentation:

• Prepare and submit required reports and documentation to regulatory authorities.

Qualifications & Skills

• Bachelor's degree in Human Resources Management, Business Administration, or a related field.
• Minimum 5 years of experience in a senior HR management role.
• Proven track record of success in developing and implementing HR strategies and programs.
• In-depth knowledge of HR best practices and employment laws
• Strong understanding of employment law and compliance requirements.
• Excellent communication, interpersonal, and negotiation skills.
• Proficient in MS Office Suite and HR Management System PayBoy preferred but not mandatory.
• Ability to manage multiple priorities and deadlines effectively.
• Able to work in a fast paced environment.

This is a pivotal leadership role within MTFA. The ideal candidate will be a passionate and results-oriented individual with a strategic mindset and the ability to build a strong, cohesive HR and Admin team.

Founded in 2006, IGG is a leading global mobile games developer and publisher committed to making amazing innovative games for players all over the world. Our games are available in 23 different languages, and are enjoyed by 38 million monthly active users from over 200 countries and regions.

At IGG, we are innovators at work, gamers at heart!

We are on a hunt for a motivated and no-task-too-small intern with a passion for human resource and office administration to join us. This internship offers hands-on experience in various human resource and office admin functions, providing a comprehensive understanding of human resource and office operations. The ideal candidate will be eager to learn, highly organized, and capable of handling sensitive information with confidentiality.

What You’ll Do

Support the team in daily human resource and office administration.

Human Resource

• Provide support in the recruitment, selection, and onboarding process, including drafting job descriptions, posting job ads, arranging interviews, and conducting orientations.
• Assist in managing employee benefits.
• Contribute to planning, executing, and facilitating employee activities to foster team spirit and engagement. This includes designing activity posters, managing employee registration, procuring festival gifts, and selecting venues.
• Support HR-related projects and initiatives aimed at enhancing staff recruitment, engagement, retention, and HR practices.

Office Admin

• Perform general receptionist duties.
• Assist in office operations and vendor management.
• Handle pantry management, including budget control, purchasing groceries, and suggesting pantry supplies.

Who we are looking for

• Fresh diploma or degree graduates in any relevant field
• Strong organizational skill, able to prioritize and multitask to manage work requirements
• Attention to detail and meticulousness
• Self-driven, proactive, and able to work independently with limited supervision
• Ability to handle confidential data with discretion
• Strong communication and interpersonal skills
• Preferably available for a 4 to 6 months commitment

Internship learning outcomes

• To gain working experience and sharpen soft skills by interacting with all levels of staff
• Learn how to be organized and analytical
• Be creative in proposing new solutions to challenges
• Able to manage office operations independently

Why choose us

• We value your development and aim to retain exceptional interns as permanent employees
• We are a fun and inclusive team that works closely to bring success to the company
• Fun company culture and working environment
• Casual working attire, relaxed setting
• Office with modern facilities (pool table, darts, karaoke set, board games, etc)
• Company events & bonding activities

Cornerstone Global Partners (CGP Group) is one of the largest recruitment solutions firms in Asia delivering multitude of HR services including C-level to Mid-level Executive Search, Contract Staffing, Market Entry/Outbound Consultancy, Business Process Outsourcing, Payroll Outsourcing, and Organizational Design Solutions through our industry-specialized recruiting team. The firm operates through 20 offices worldwide including Mainland China, Hong Kong, Singapore, Malaysia, Thailand, Japan, Vietnam, New Zealand, the Middle East, and the United States, and 600+ team members along with our network presence in 40 other countries around the globe.

CGP has won other industry awards such as 2022/2023 Best Executive Search Firm, 2023 Best Staffing Firm, 2023

Best Outsourcing Partners, 2022 Most Popular Recruitment Agency, etc. across the region.

We are also a Morgan Stanley Private Equity Funded company and looking to aggressively expand throughout the Asia Pacific Region to prepare for an IPO in the China Market within the next few years’ time frame.

Join our team as we seek a dynamic individual to fill the pivotal role of being an advocate for our employees and a catalyst for driving organizational change. As part of this role, you will be tasked with formulating strategies, developing initiatives, coordinating operations, executing plans, overseeing activities, and evaluating the performance of our human resources function.

Job Summary:

We are seeking a detail-oriented and proactive Recruitment Researcher to join our Talent Acquisition team. The ideal candidate will be responsible for interview scheduling, administrative tasks, resume/candidate sourcing and report preparation. Proficiency in Excel and strong organizational skills are essential for this role.

Key Responsibilities:

1. Interview Scheduling: Coordinate and schedule interviews between candidates and hiring managers.
   Ensure timely communication with candidates regarding interview details.
   Manage interview logistics and follow-up processes.
   
2. Administrative Support:Handle administrative tasks related to the recruitment process.
   Maintain and update candidate records and databases.
   Assist with the preparation and distribution of recruitment-related documents.
   
3. Candidate Sourcing:Source and screen resumes from various job portals and databases.
   Identify potential candidates who meet the job requirements and qualifications.
   Maintain a pipeline of qualified candidates for current and future openings. Utilize various sourcing techniques and job portals to identify potential candidates. Engage with passive candidates and build talent pools. Leverage social media and professional networks for candidate sourcing.
   
4. Report Preparation:Compile and prepare recruitment reports and metrics.
   Analyze data to provide insights and recommendations to the recruitment team.
   Ensure accuracy and timeliness in reporting.
   
   
5. Excel Proficiency:Use Excel to organize and analyze recruitment data.
   Create and maintain spreadsheets for tracking candidate information and recruitment metrics.
   Generate reports and charts to support recruitment decisions.
   

Qualifications:

• Bachelor’s degree / Diploma in Human Resources, Business Administration, or a related field.
• Proven experience in a recruitment or administrative role.
• Proficiency in Microsoft Excel and other MS Office applications.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience with candidate sourcing through job portals and social media platforms.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Freshers looking to learn and grow can apply too

Our client is a Manufacturing MNC. Due to business needs, they are now recruiting a HR & Admin Executive to be part of their HR Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of HR & Admin Executive:

• Ensure timely processing of payroll, claims, and timesheets, including handling government-related claims.
• Assist with administrative tasks and contribute to overall team efforts.
• Lead end-to-end recruitment processes, sourcing talent through diverse channels.
• Partner with Marketing to enhance brand presence and develop recruitment materials.
• Utilize HR analytics to assess recruitment and retention strategies.
• Manage the onboarding and exit processes, including conducting exit interviews.
• Identify skill gaps, propose training programs, and maintain training records.
• Participate in the Staff Welfare Committee and help organize company events.
• Support social initiatives aimed at community engagement.
• Oversee employee and property insurance renewals and claims.
• Maintain accurate employee databases and personnel files.

Requirements:

• Diploma in related field
• At least 3 years of relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De