We are looking for an experienced Assistant Manager/Manager (Grant Administrator) to assist the Deputy Director (Resource Management) in grant administration and management for the Skin Research Institute of Singapore and A*STAR Skin Research Labs
Roles & Responsibilities:
The successful applicant will be expected to:
- Work with the Deputy Director (Resource Management) and Director Corporate Services for the administration of the grant calls as part of a “Grantor role” which include, but are not limited to:
* Grant issuance including preparing for roadshows, sending out emails to announce the grant call, ensuring all relevant documents such as grant info sheet, application form, budget template etc. are in place
* Post grant call closure matters such as performing completeness checks, collating all complete applications, organizing proposal review meetings, compiling evaluation scores, preparation of meeting agenda, slides and recording of minutes, grant outcome announcement, preparation of Letters of Award, reporting templates, budget schedules etc.
* Perform the role of “Officer-in-charge” for the Grant(s);
* Verify and monitor claims for grant expenses for the Grant.
· "Grantee" Grant management role - Work with colleagues and Principal Investigators (PIs) for pre-award and post award management of a full suite of Grants (from A*STAR, NRF, NMRC etc.) which include, but are not limited to:
- Liaising with funders and collaborating institutions on grant-related matters;
- Supporting PIs in grant administration and reporting, and ensure compliance with grants terms and conditions;
- Monitoring project progress and fund utilization;
- Supporting PIs on budgeting and cashflow projections to facilitate submission of grant applications;
- Supporting PIs on grant variations such as budget virement, change in scope, grant extension etc.
- Assist in preparation of internal control measures including the required audits;
- Assist in preparation of management reports and presentations;
- Work closely with colleagues to maintain accurate and current records of grant information at all times;
- Liaise with colleagues and A*STAR Finance in project accounts creation and activation for newly awarded grants;
- Provide secretariat and logistics support for SRIS meetings and events as and when required;
- Other ad-hoc duties, assignments and projects as may be assigned by Executive Director or Director, SRIS and A*SRL.
Job Requirements:
- Minimum qualifications – bachelor’s degree in Life Sciences or related fields with at least 8 years of relevant experience in grants management.
- Experience in budgeting and financial management will be an advantage
- Quick, meticulous, resourceful, and creative problem solver who works well independently as well as in a team and under pressure.
- Uses sound judgment and demonstrates initiative in carrying out assigned duties.
- Highly organized and enjoys grant administration, documentation, management reporting and administration
- Excellent communication skills - able to clearly and concisely express technical and non-technical information in oral and written form to all levels in the organization.
- Strong negotiation and people skills.
- Flexibility to adjust and thrive in an environment with changing requirements, schedules, and priorities in a research environment.
- Highly proficient in Microsoft Office, especially in Excel and Powerpoint.
The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.
