Duties and Responsibilities:
Human Resources
This role will assist HR Manager on the following:
· Provide support in recruitment process, including job posting, candidate sourcing, and interview coordination.
· Assist in employee onboarding & offboarding.
· Assist employees with HR-related issues, such as leave and compensation matters.
· Maintain employee records with all relevant information, as well as employee files and records in electronic and paper form.
· Processing of work passes application, renewal and cancellation related matters.
· Assist in preparing HR documents such as employment contracts, confirmations, salary adjustments, and termination letters.
· Provide support in the development and implementation of policy documentation.
· Collaborates with other administrative personnel and/or outside parties (e.g., IRAS, MOM, auditors, etc.) to ensure in compliance with company policies, laws, and/or regulatory guidelines.
· Assist in insurance policies, including health, workers’ compensation, liability insurance, insurance claims and renewal processes.
· Provide support in Bi-Annual Performance Review and Assessment for various departments and individual employees.
· Maintain accurate and up-to-date HR database, employee records and filing of documents.
· Assist in employee training and development.
· Assist in monthly payroll process, benefit compensation, and reimbursement for local and overseas employees, monthly CPF submission and government claims (Childcare, Maternity Claim, NS, etc).
· Provide support in employment Income Tax related (IR21 and IR8A) and compliance with relevant statutory requirements.
· Assist in HR and administrative duties as assigned by Supervisor.
Administration & IT
· Manage office administration including reception, office supplies, telecommunication services and IT assets.
· Support in welfare-related events, including company functions, team building activities, etc.
· Assist in booking travel tickets, accommodation and travel insurance for employees.
· Handle Portnet and Digitalport matters, serving as the Point of Contact for MPA-related matters.
· Maintain electronic and hard copy filing systems.
· Tabulate spreadsheet for staff medical/dental/expenses claims.
· Oversee contracts for office cleaners.
· Assist in onboarding and offboarding in both administration and IT related matters.
· Application of Travel Visa for employees.
· Perform other duties as assigned by Supervisor.
Requirements:
- Minimum Diploma in Human Resource Management.
- Minimum 2 years relevant working experience.
- Attention to detail and problem-solving skills to engage employees at different levels.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- Great interpersonal skills.
- Knowledge of Singapore employment, labour law and HR best practices.
- Team player and ability to maintain professional levels of integrity and discretion in handling confidential and sensitive matters.
