Total 16 office administrator job vacancies in Legal / Public / Security category in D21 Upper Bukit Timah, Clementi Park, Ulu Pandan

About the role

The Legal division is made up of team members from Legal, Corporate Security, Compliance, Risk Management & Insurance, Privacy and Corporate Secretarial (“Legal”). The Group General Counsel (“GGC”) is the Head of Legal numbering more than 50 employees comprising legal counsels and respective teams based in Singapore and globally.

Reporting into the Group General Counsel, the duties include supporting the legal department technological tools including its Teams instances, litigation reporting tool (“Mitigate”), contractual risk management tool (“sAIgon”), corporate secretarial administrative support including management of Viewpoint.

Key responsibilities

Legal Department Operations Administrator

• Assist the Group General Counsel and Group Company Secretary and full legal team by managing team technology implementation.
• Administer and maintain databases of legal documents
• Office management support work include document management and procurement follow up with vendors.
• To maintain records and files (online and hard copy filing systems) in a systematic manner for easy access and retrieval using technology management
• To support and drive assignments / initiatives / projects related to compliance or legal matters as and when required.
• Assist GGC’s executive assistant in arranging meetings, seminars, trainings and events in support of technology initiatives.
• Assist with the preparation and formatting of presentations, reports, and communications materials.
• Support on legal and compliance reporting and documentation for the team.
• Liaise with other company departments, overseas counterparts, and external parties where necessary
• Ensure corporate messages are reiterated within the legal team
• Maintain and update Legal Department Teams instances and ensure efficient utilization and training of legal team.
• Maintain Mitigate and ensure efficient utilization by legal team including training.
• Maintain sAIgon and ensure efficient utilization by legal team including training.

Corporate Secretarial

• Prepare and coordinate with corporate secretarial team on documents for signing in original and despatch which includes ensuring that documents are in order and signers’ availability, or via electronic signing eg via DocuSign and collation of signed documents for statutory and other records
• Manage notarization and legalization requirements for corporate documentation including to communicate with the notary and courier despatch to arrange documents in good order for use in various countries
• Arrange translation and other administrative requirements upon team request
• Support accurate filing of physical corporate statutory records as applicable and accurate upload of statutory records with clear naming convention to corporate secretarial records online library
• Assist corporate secretarial team to update corporate information in software database and retrieval of corporate information or reports upon request from the corporate secretarial team or Legal team members
• Provide strong administrative support to Group Company Secretary including to communicate with the corporate secretarial team to provide organisation changes updates to circulate quarterly organisation charts and to draft customised chart extracts and related documents, entities’ list of addresses and all assigned jobs
• Support administration of Corp pass authorisation system to manage digital service access of employees for various functions to perform corporate transactions for Singapore companies. [there are more than 200 government digital services available at current time]
• Assist with basic provision of corporate information to Legal team to meet their requirements
• Assist on corporate secretarial actions for projects such as printing and binding of project bibles and upload to corporate secretarial records online library

About you

• Minimum 3 years relevant working experience with prior project management skills
• Good administrative and organizational skills
• Collaborative, proactive and resourceful
• Demonstrates the ability to multi-task and problem-solving skills
• Possess strong interpersonal and communication skills

About the company

CGS International Securities Pte. Ltd. (CGS International) is an award-winning and market leading integrated financial services provider, ranked among the top securities houses in Asia.

CGS International taps on our wealth of global and ASEAN insights to offer equities trading, leveraged products, wealth management, investment banking, equities research, Shariah-compliant financing, fixed income, currency and commodities, structured products and prime brokerage services in over 15 countries and regions.

Along with its parent organisation China Galaxy Securities, a leading securities house in China, CGS International is trusted by more than 15 million customers globally.

Job Responsibilities

1) System Access Management

a. Create, modify, revoke system access according to requests.

b. Enhance or participate in enhancement of system access management processes.

c. Ensure proper authorization and segregation of duty in system access management.

d. Ensure central record of system access.

e. Extract system access for review by system owners.

f. Ensure central record of system access reviews.

2) Security Configuration Management

a. Create, modify, remove security configurations according to requests.

b. Enhance or participate in enhancement of security configuration management processes.

c. Ensure proper authorization and segregation of duty in security configuration management.

d. Ensure central record of security configurations.

e. Extract security configurations for review by configuration owners.

Ensure central record of security configuration reviews.

Job Requirements

• At least Diploma in Computing or equivalent
• General IT knowledge and IT system/tool/product usage experience
• Preferably has experience in managing security systems/tools/products
• Proactive
• Keen to learn
• Has an eye for detail
• Willing to share and collaborate

Responsibilities:

• Performing administrative duties, data entry and conflict searches for new clients/matters
• Analysing conflict search reports, maintaining compliance documentation, and updating information

Requirements:

• Polytechnic Diploma or GCE ‘A’ levels
• At least 1 year’s work experience in a law firm or an in-house legal department is preferred
• Experience in litigation work is an advantage
• Familiarity with Microsoft Office software
• Ability to work in a team and under pressure in a fast-paced environment
• We welcome applicants from entry level candidates with Polytechnic Diploma certificate

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at www.wongpartnership.com for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available at www.wongpartnership.com. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

We protect Bloomberg.

There's no such thing as a "safe system" - only safer systems. Our security teams work to build and maintain the safest operating environment for Bloomberg’s users. The security analysts within the Cyber Security Operations Center are the main defenders of the company. The Cyber Security Analyst - Triage's function, within the CSOC, is considered to be a key pillar in Bloomberg’s security, as they are the initial responders to security events. Are you a motivated technical professional, who has a passion towards cyber security? And are accomplished in a systems- or applications-support role, or already have cyber security experience? In this security role, Bloomberg will provide you the opportunity to apply your current skills, while you rapidly develop new ones that are required in the cyber security field.

The Bloomberg CSOC is responsible for the detection of cyber threats, and when detected, responsible for the rapid response, across both the diverse lines of business and the global network. The CSOC is an open and collaborative environment, where members work together to identify and address the latest cyber security threats facing the company. The CSOC is staffed 24 x 7 x 365, with varying shifts, and multiple tiers of support, ranging from first response teams to the Computer Incident Response Team. Furthermore, there is opportunity to work with these more experienced members on some of the latest cyber security defense technologies.

In this role, we'll trust you to:

• Work within a dedicated shift, 8AM - 6PM, Wednesday through Sunday, to support the 24x7x365 Cyber Security Operations Center (some holiday coverage may be required)
• Demonstrate passion and good judgement as a network defender
• Identify, and act as the initial responder, to all security events
• Learn and understand the broader security of Bloomberg’s environment
• Monitor for events that match predefined criteria, and respond accordingly to standard operating procedures, as well as use good judgement for matters where a procedure doesn’t exist
• Bring to closure a significant majority of events without the involvement of other teams
• Share robust case notes when raising issues in order to help the next team member
• Remain up-to-date with cyber security threats and trends
• Deliver on relevant cyber security metrics and measurements for the role and area of responsibility
• Collaborate directly with colleagues across the firm to resolve security matters while furthering the program’s brand with a constructive and thoughtful approach
• Respond to varying seniority levels of employees and contractors throughout Bloomberg to address cyber security concerns
• Ensure appropriate coverage for the assigned shift and provide ample awareness to changes to commitments
• Produce and maintain documentation and standard operating procedures
• Generate ideas for continued improvement, including conceptual design of new threat scenarios

You'll need to have:

• A diploma or a degree in cyber security or a related technical field
• Minimum 1+ years of experience in a cyber security related role (e.g., Cyber Security Operations Center)
• Experience dealing with non-physical Security Operations, Incident Analysis, and/or Network and Host Log Analysis)
• Deep understanding in logs from a variety of sources, their log events, and Splunk
• Knowledge of enterprise network and host security controls
• Ability to be autonomous but proactive in reaching out for support
• Good familiarity with operating systems (Windows, Linux and MAC)
• Deep understanding of cyber security trends and potential threats
• Knowledge of client-server applications, multi-tier web applications, relational databases, firewalls, VPNs and enterprise antivirus products
• Good communication and interpersonal skills and the ability to take initiative
• Dedication to role and ability to collaborate with team members
• Excellent written and verbal communication skill in English
• Demonstrated continuous career growth within an organisation

We'd love to see:

• Knowledge of AWS, Azure, and GCP cloud platforms
• Previous experience working with a Security Information and Event Management (SIEM) platform
• Certifications in the information security space (CompTIA Security+, SSCP, CEH)
• Familiarity with programming / scripting

If this sounds like you:

Apply! If we think you are a good match we'll get in touch to let you know the next steps.

To learn more, visit our YouTube channel "Inside Bloomberg" www.youtube.com/InsideBloomberg

Responsibilities:

• Performing administrative duties, data entry and conflict searches for new clients/matters
• Analysing conflict search reports, maintaining compliance documentation, and updating information

Requirements:

• Polytechnic Diploma or GCE ‘A’ levels
• At least 1 year’s work experience in a law firm or an in-house legal department is preferred
• Experience in litigation work is an advantage
• Familiarity with Microsoft Office software
• Ability to work in a team and under pressure in a fast-paced environment
• We welcome applicants from entry level candidates with Polytechnic Diploma certificate

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at www.wongpartnership.com for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available at www.wongpartnership.com. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Responsibilities:

· Oversee and manage due diligence checks and compliance matters as required under Capital Market Service (CMS) license requirements

· Develop, implement and maintain a robust legal framework to ensure controls are in place

· Provide legal advice and support to the management team on various business and investment activities, including contracts, transactions, and corporate governance.

· Adequate due diligence, draft, review, and negotiate contracts, agreements, and other legal documents to safeguard the company’s interests.

· Develop, implement, and maintain the company’s legal and compliance program, ensuring adherence to all applicable laws, regulations, and industry standards.

· Organize and conduct staff compliance trainings

· Provide advice with respect to marketing requirements of funds in various jurisdictions

· Analyzing investment transactions and portfolio holdings with respect to regulatory, client, and internal guidelines and calculating various risk parameters in order to conduct full compliance verification for all funds, separate accounts and investments.

· Participating in numerous ad hoc investment projects responsible in legal and compliance due diligence

· Providing regulatory advice to fund management clients on areas relating to risk, regulations and compliance.

· Conducting compliance reviews and internal audits for asset and portfolio managers and formulating recommendations for improving processes and controls to better comply with industry/market practices, regulatory requirements and regulators’ expectations and reporting to senior management.

· Ensure all dealings are carried out with integrity and professionalism

· Managing key stakeholder relationships, including communication of the scope of work, findings and observations, industry updates.

· Assist with or take charge of legal and compliance related ad-hoc projects or tasks as may be assigned from time-to-time

Requirements:

· Minimum of a Bachelor's Degree (Laws preferred)

· Minimum of 3 years of experience in legal and compliance roles.

· Knowledge of the global equity and fixed income markets, including an understanding of financial products such as private equity, bonds, equities, and derivatives.

· Ability to multi-task, work in a demanding, fast paced environment and handle multiple, competing priorities and projects with high quality output

· Highly motivated self-starter with the ability to work collaboratively and independently

· High interest in the asset management or private wealth management landscape

· Positive attitude to learn and strong team player.

· Possess strong values and personal integrity

· Good verbal and written communication skill in English, Mandarin, Malay and Bahasa Indonesia will be an advantage

Working Location : Suntec Tower
Working Day : 5 Days
Working Timing : 9 – 6 PM
Salary Budget : 4,500 - $6,000+ VB (No AWS)

** Family Office Environment in managing fund, investment and charity from the budget given**

(Candidates need to know there is no Progression in Career)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Experience in handling trust and legal documents are a must for this role, familiar to compliance duty is a plus.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

Quah Siying (Jeslyn) R1982418

The Supreme HR Advisory Pte Ltd 14C7279

Responsibilities:

• Performing administrative duties, data entry and conflict searches for new clients/matters
• Analysing conflict search reports, maintaining compliance documentation, and updating information

Requirements:

• Polytechnic Diploma or GCE ‘A’ levels
• At least 1 year’s work experience in a law firm or an in-house legal department is preferred
• Experience in litigation work is an advantage
• Familiarity with Microsoft Office software
• Ability to work in a team and under pressure in a fast-paced environment
• We welcome applicants from entry level candidates with Polytechnic Diploma certificate

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at www.wongpartnership.com for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available at www.wongpartnership.com. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Position Summary

We are looking for a motivated and independent individual who is meticulous, eager to learn and has a keen eye for detail to join our young and dynamic firm as our Office Manager / Office Secretarial Executive to assist with office administration and provide operational and secretarial support to the lawyers in our firm. While relevant experience is a plus, we also welcome fresh graduates with an interest in learning the different functions of a law firm. Quality training and opportunities for professional development will be provided.

The Role

General scope of duties and responsibilities will include, but are not limited to:

• Providing secretarial support to the lawyers and partner to ensure smooth operation of legal matters
• Monitor and take charge of overall progress of matters, billings and collections
• Perform data entry, drafting of correspondence as and when necessary
• Oversee administrative and office support: IT, HR, Finance, Operational needs

The Ideal Candidate

• University degree or Diploma with local polytechnic
• Preferably at least 1 to 3 years of legal secretarial or office admin experience, though not strictly required
• Proficient in Microsoft Word, Excel, and PowerPoint
• Good command in English, spoken and written
• Ideal traits: IT savvy, self-starter, team player, attention to detail, resilient, good work attitude, able to multitask, strong organisational and time management skills

We regret to inform that only shortlisted candidates will be notified. Please include your expected salary and earliest availability in your resume. Please contact us via email at [email protected] for further information.

• Minimum 8 years of experienc ein Azure Cloud
• Good hands-on experience in Azure Synapse environment able to develop code / build pipelines.
• Require Data Modeling expert, with detailed understanding and prior experience of EDW tables, Database scheme and EDW data dictionary.
• Study, analyze and understand business requirements in context to Azure Synapse Analytics
• Design and map data to shift raw data into target storage.
• Spot key performance indicators with apt objectives
• Analyze pervious and present data for better decision making.
• Hand on experience on configuring and defining advance threat management, antispam, antiphishing and impersonation with EOP
• Incident, change and problem management with high quality and provide service improvement plans
• Hands on experience on OneDrive, and other office 365 suites to configure and administer according the requirements
• Configure and control, external sharing and access with right RBAC of the office 365 suite
• Good knowledge on AD Connect, ADFS, AD and Azure AD and tools associated with administration of O365

Responsibilities:

• Performing administrative duties, data entry and conflict searches for new clients/matters
• Analysing conflict search reports, maintaining compliance documentation, and updating information

Requirements:

• Polytechnic Diploma or GCE ‘A’ levels
• At least 1 year’s work experience in a law firm or an in-house legal department is preferred
• Experience in litigation work is an advantage
• Familiarity with Microsoft Office software
• Ability to work in a team and under pressure in a fast-paced environment
• We welcome applicants from entry level candidates with Polytechnic Diploma certificate

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at www.wongpartnership.com for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available at www.wongpartnership.com. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Job Highlights

• 5 days office hour
• Contract till Dec 2024
• Location: Raffles Place

Responsibilities

• Attend to administrative duties supporting the Legal Department

Requirements

• Diploma or 'A' levels preferred, relevant work experience
• Must be proficient and experienced in handling Microsoft applications such as Word, Sharepoint, Excel, Powerpoint, Outlook as well as other typical office applications, document management systems and clerical work

We regret that only shortlisted candidates will be notified.

Interested applicants please send your updated resume to [email protected] or click apply.

Samantha Tay Mei Ling

Registration Number: R22110843

EA License Number: 10C3804

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705

http://www.peopleprofilers.com

Responsibilities:

• Performing administrative duties, data entry and conflict searches for new clients/matters
• Analysing conflict search reports, maintaining compliance documentation, and updating information

Requirements:

• Polytechnic Diploma or GCE ‘A’ levels
• At least 1 year’s work experience in a law firm or an in-house legal department is preferred
• Experience in litigation work is an advantage
• Familiarity with Microsoft Office software
• Ability to work in a team and under pressure in a fast-paced environment
• We welcome applicants from entry level candidates with Polytechnic Diploma certificate

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at www.wongpartnership.com for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available at www.wongpartnership.com. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Grant Thornton is a global professional service network of over 68,000 people in over 130 countries. Our team in Singapore is growing rapidly and we know this success is made possible by our people. That’s why we make sure our people have the right tools and environment to thrive.

Each individual at Grant Thornton Singapore is empowered to be themselves within an inclusive team. Our supportive structure gives our people the autonomy to shape their careers and drive positive change in the firm. It’s an exciting time to join us as we grow with organisations of all sizes and industries in Singapore, across the region and in the world.

The role

• Develop, execute and track the performance of security measures to protect information and network infrastructure and computer systems
• Identify, define and document system security requirements and recommend solutions to management
• Configure, troubleshoot and maintain security infrastructure software and hardware
• Monitor systems for irregular behavior and set up preventive measures
• Execute IT Risk Assessment and Incident Response Exercise
• Educate and train staff on information system security best practices
• Responsibilities for this role include maintaining the security posture, identifying, and remediating vulnerabilities by using a variety of security tools, implementing threat protection, and responding to security incident escalations
• Provide overall Office 365 security expertise including strong knowledge of Azure Active Directory, Microsoft cloud app security, Azure Information Protection, Data loss prevention, Information Rights Management, Intune (Conditional access/ MDM), and related technologies (including Microsoft Enterprise Mobility + Security)
• Monitoring and remediation of risks events from Azure and office 365 security and compliance dashboards
• Deliver O365 Security related training sessions at main offices and key project sites

Qualifications and requirements

• At least 2 to 5 years of relevant experience in Microsoft Office 365
• Must have IT security knowledge
• Possess good personal integrity, patient, and able to manage user expectation
• Able to work independently, good analytical skill, multi-task, and a team player
• Good communication and learning skills

We are proud to be an equal opportunity firm where we celebrate what makes each individual unique. We are committed to nurturing our inclusive workplace. So, no matter where you are from, we invite you to discover more about us.

about the company
You will be joining a highly rated, US linked law firm with offices across the region and around the globe within its network.

about the job
You will be an experience trademark administrator supporting the IP team of the firm with a mix of trademark searches, classification analysis, filing of official documents and forms and addressing office actions with IPOS. You will also be expected to assist in ad hoc support for designs.

about the manager/team
You will be working with a team of trademark administrators and report to the head of the trademark department.

skills and experience required
You must have at least 2 years of intellectual property related experiences particularly in dealing with IPOS and associated procedures related to trademark prosecution. A diploma or degree in law is advantageous.

To apply online please use the 'apply' function.
(EA: 94C3609/ R23115352)

Position: Crypto Key Administrator
Employment Type: 1-year Agency Contract (Highly Renewable)
Location: Alexandra

Job Objectives:

• Be the single point-of-contact for governance related matters.
• Liaise between IT Security Governance and Support Teams on data collection and submission.

Responsibilities:

• Be the liaison between the Governance team and supporting teams throughout the audit cycle
• Provide administrative and project management support for audit and governance related engagements.
• Track, manage and monitor the status of critical tasks and deliverables
• Coordinate and submit data / documentation for submission.
• Perform sanity check on internal responses to requests to determine whether it meets the auditor's request in an appropriate manner and level of detail.
• Manage the data gathering required to close out audit engagements.
• Ensure the teams are aware of all upcoming deliverables, deadlines and possible issues/findings.
• Monitor responsiveness and timeliness of requests for information and meetings and follow-up with appropriate levels of management if requests are untimely.
• Maintain a current inventory of audits with a clear understanding of the status of each.

Job Requirements:

• Must be able to communicate ideas, both in written and verbal, in a clear, concise and professional manner; including technical writing skills.
• Team skills, including ability to establish and maintain effective working relationships with all levels within an organization, fostering collaboration internally/externally with vendors and staff.
• Must demonstrate strong analytical and problem solving skills.
• Must be process oriented and organized.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Preferably have minimally 2 years experience in Information Technology.
• Preferably have 1 to 2 years experience working in Banking and/or Finance environment.

If keen, kindly forward your CV to [email protected]

Tangspac Consulting Pte Ltd
#03-02 The Octagon, 105 Cecil Street, Singapore 069534
EA Personnel Name: Olsem Stefanus Emmanuel
EA License: 07C3635 | EA Registration: R2094432