Project Support Assistant
Full-time
Junior Executive
2 days ago
Maintain a comprehensive master list of personnel, ensuring all documentation is up to date and securely stored in individual folders.
Attend and..
- Maintain a comprehensive master list of personnel, ensuring all documentation is up to date and securely stored in individual folders.
- Attend and actively participate in operations meetings to stay informed about manpower scheduling and updates.
- Coordinate and arrange all necessary logistics for the mobilization and demobilization of offshore personnel from their home country to offshore vessels and vice versa.
- Ensure all arrangements are executed with meticulous attention to detail and a strong sense of urgency.
- Liaise with clients to manage and submit all required documentation for offshore projects.
- Prepare and distribute various types of correspondence, including Minutes of Meetings, Memos, RFIs, and transmittals to departments and clients.
- Assist in the preparation of travel itineraries, booking of flights, and handling of visa and hotel reservations.
- Compile and validate travel expenses and claims submitted by travel agencies and subcontractors.
- Schedule, plan, and manage logistical details for training sessions and medical appointments.
- Assist with calendar management, courier handling, scanning, and photocopying tasks.
- Order corporate gifts and coordinate bookings for event venues.
- Handle any additional tasks assigned by management
Official account of Jobstore.
