Total 3 database administrator job vacancies in Business Management / Project / Planning category in D10 Ardmore, Bukit Timah, Holland Road, Tanglin

We are seeking a highly organized and proactive Business Administrator to support the day-to-day operations of Faith Assemble Pte Ltd. This role requires a detail-oriented and resourceful individual who can manage administrative tasks efficiently, coordinate internal processes, and contribute to the overall success of our mission to empower human resources through motivational coaching.

Key Responsibilities

1. Administrative SupportManage daily administrative operations, including scheduling meetings, maintaining records, and handling correspondence.
   Organize and update company documents, contracts, and client records.
   Ensure office supplies are adequately stocked and replenished when needed.
   
2. Operational CoordinationCoordinate between different departments to streamline processes and ensure efficient workflows.
   Assist in preparing and maintaining project documentation, reports, and proposals.
   Support the implementation of consultancy programs and workshops.
   
3. Client EngagementServe as a point of contact for client inquiries and ensure timely communication.
   Assist with onboarding new clients by managing documentation and ensuring compliance with company policies.
   
4. Event and Workshop ManagementProvide logistical support for coaching sessions, workshops, and seminars.
   Coordinate with trainers, venues, and participants to ensure events run smoothly.
   
5. Finance and Budget SupportHandle invoicing, expense tracking, and budget management.
   Work closely with the finance team to ensure accurate financial reporting.
   
6. Process ImprovementIdentify areas for administrative process optimization and propose solutions.
   Support the implementation of new tools and systems to enhance productivity.
   

As one of the world’s most value resources, our team is solving some of the world’s most complex water issues. Whether it’s treating, distributing or storing water, Jacobs reaches across boundaries and collaborates to successfully deliver customized innovative solutions. We provide you the means and tools to work on a wide variety of interesting and challenging projects to grow your career and help protect this valuable resource.

We are thrilled to welcome you aboard our water business as a project administrator for the New Kranji Water Reclamation Plant project. You will be based at the Singapore Jacobs Office located at Beach Road. This role will work closely with and support the Project team.

Your essential duties will include:

• Assisting with meeting scheduling, training coordination, and file preparation
• Handling various administrative tasks, such as creating PowerPoint presentations and letters, generating Excel reports, consolidating monthly reports, and creating monthly statistics graphs
• Recording, preparing, and distributing meeting minutes
• Assisting with administration and record-keeping
• Providing support for internal and offsite functions for both Jacobs and the Client
• Filing and uploading documents, meeting minutes, and permits
• Supporting general procurement activities for the Project team, including coordinating external service providers for training and managing office equipment/supplies procurement/rentals

To be a successful candidate, you shall possess:

• A minimum of 5 years of experience in administration.
• Prior experience in large office/construction project settings will be an added advantage.
• Advanced proficiency in the MS Office Suite (Word, Excel, PowerPoint)
• Strong interpersonal skills and a positive, professional attitude at work

Jacobs. A world where you can.

From our inclusive employee networks, to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities.

1) Prepare quotations and variation orders

2) Prepare monthly payment response to sub-contractors

3) Prepare monthly project progress claims to main contrators

4) Prepare monthly payment reports, track records etc.

5) do all the filings.