Total 8 corporate affairs executive job vacancies in Maintenance / Repair category in D03 Queenstown, Tiong Bahru

Job Responsibilities:

· Manage the daily operations of assigned facilities, including maintenance, security janitorial services and office systems.

· Manage facility budgets, ensuring that expenses are within budgetary parameters and track capital expenditures

· Oversee the planning and execution of improvement projects, including renovations and equipment upgrades

· Negotiate and manage vendor contracts, ensuring that all work meets quality and safety standards

· Administer the maintenance data and records for management report

· Develop and maintain positive relationships with internal stakeholders and external partners

Job Requirements:

· Degree/Diploma in Engineering/Technical or related field

· At least 3 years of working experience in facilities management

· Self-starter, good interpersonal and communication skills with a positive mindset

· Strong project management skills with the ability to prioritize and manage multiple sites/projects simultaneously

· Excellent analytical and problem-solving skills with the ability to make decisions and develop creative solutions to complex problems

Assist to manage facilities and building related matters in the compound:
· Conduct regular checks on facilities
· Repair and rectify defects in building, follow up to ensure that the repairs are properly done
· Ensure cleaning services are carried out by term contractors
· Ensure CCTV system are well maintained
· Manage the building landscape
· Assist in events logistic setup
· Follow-up on card readers defects
· Assist in shifting of furniture and office equipment as and when required
· Any other duties as assigned

Requirements

• Diploma or equivalent in the area of building or facilities management, or mechanical / civil engineering.
• Candidates would be required to move furniture and handle heavy audio and visual equipment.
• Preferably at least 2 to 3 years of relevant work experience.
• This role is a 6-months renewable contract position

Khaty Zainal
R22111204
BGC Group Pte Ltd(Outsourcing)
EA 05C3053

A) JOB SCOPE

Summary: Provides facilities and administration support to the organisation

Key Responsibilities

1. Facilities Management

a. Ensure a clean and safe environment for all SPD premises in compliance to all authorities’ guidelines such as BCA, NEA, SCDF, WSH etc.

b. Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors’ performance yearly

c. Assist supervisor in planning for emergency response plan including fire safety management, pandemic plan and etc

2. Transport Management

a. Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors

b. Manage own vehicle fleet maintenance and scheduling for servicing.

c. Assist in reviewing work order, delivery order and service report before processing invoices for payment

3. Project Management

a. Handle new renovation and upgrading works.

b. Support all project activities according to schedule and ensure claims are submitted timely and accurately to the funding bodies and authorities. Examples of such projects include renovation and cyclical maintenance projects

c. Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.

4. Administrative functions

a. Perform sourcing, evaluation of quotations and seek approval for purchases.

b. Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients

c. Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements

d. Administer and ensure proper filing of all SPD’s contracts and agreements

e. Coordinate and support the renewal of contracts and agreements required for the operations

5. Support other administrative activities and events

a. Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting etc

b. Support all administrative works such as managing card access, printing and phone line management, etc

c. Ensure proper management of key register and loan of office equipment

d. Other administrative duties as assigned

B) JOB HOLDER REQUIREMENT

1. Diploma/Degree holder in any discipline

2. At least 5 years of relevant working experience for Diploma holder and 3 years of relevant working experience for Degree holder

3. Personnel who does not meet the minimum education qualifications but has at least 10 years of relevant working experience can be considered

4. Personnel with relevant experience in similar capacity of facilities management will consider for Senior Executive position.

5. Proficient in Microsoft Office and Excel preferred

6. Knowledge of ERP (Microsoft Dynamic 365 Business Central) will be an advantage

7. Proactive, meticulous, possess good communication and interpersonal skills, and a good team player

8. Only Singaporeans may apply

Job Highlights:

Nearest MRT: Labrador Park

Working hours: Monday - Friday: 8.30am to 6.00pm

2 years direct contract

Job descriptions:

Facilities/Estate Management

• Provide support in the managing and maintenance of the facilities and equipment in the organisation such as procurement of the necessary services and equipment.
• Assist to manage contractors and external parties in the delivery of various services to the organisation such as facility management, equipment maintenance, telecommunications, and pantry supply services.
• Assist in general office administration and support services, including carrying out data analytics.
• Provide logistical support for events and operations, including procurement of equipment and services, and staffing of designated areas.
• Assist in procurement and payment processing for the relevant department, such as performing checks on supporting documents for payment of invoices.
• Develop and produce collaterals to support publicity and internal comms.

Job Requirements:

• Only Singaporean.
• Minimum GCE A Level & above in any related discipline.

Interested candidates please click “Apply Now”. We regret to inform you that only shortlisted candidates will be contacted for further interviews.

Rachel Tham Pei See
R23114253
BGC Group Pte Ltd (Outsourcing)
EA 05C3053

Mon-Thu: 8.30am to 6pm, Fri: 8.30am to 5.30pm

Reporting to the Facilities Manager, you shall assist in the management of facilities management services for Site assigned to you.

Job Responsibilities:
- Scheduling preventative maintenance, pest control, horticulture, security management etc
- Investigate, check and analyse reported breakdowns & faults to determine their cause for the prevention of future occurrences.
- Supervise contractors to carry out maintenance work to ensure that the upkeep and the Site is maintained to meet the service standard.

Job Requirement:

- Minimum Diploma in Facilities Management or equivalent with 3 years of relevant experience in facilities operations management
- Able to work under pressure and meet tight deadlines
- Possesses a valid Fire Safety Manager certification

Job Type: Full-time

Job Description

Contract Duration: 12 months

Working Location: City Hall MRT

Working Hours: Mon – Fri (9:00am – 6:30pm)

Job Scopes

· Coordinate the development and maintenance of facilities and exhibitions

· Liaise with vendors/contractors for projects and works

· Liaise with partners for exhibitions

· Manage end-to-end process for exhibitions such as handling queries on bookings, conduct recces with contractors and prepare paperwork for procurement and billing

· Manage and prepare rosters

· Liaise with contractors to ensure smooth operations

· Assist with monitoring budget and record keeping of key details and administrative procedures

Job Requirements

· Minimum Diploma holders in any fields

· Working experience in estates/facilities management, project management, or any other relevant experience

Interested candidates, please click “Apply Now” or send your resume to [email protected]

Alvin Chin

Outsourcing Team

BGC Group Pte Ltd

EA License Number: 05C3053

Job Description

Contract Duration: 12 months

Working Location: City Hall MRT

Working Hours: Mon – Fri (8:30am – 6:00pm)

Job Scopes:

· Manage all buildings and M&E preventive and routine maintenance works including building inspections of assigned building

· Manage outsourced Integrated Facility Management vendors for areas including security and cleaning, ensure they deliver high standard of performance and compliance to requirement specification

· Plan and work closely with various departments for any estates work in order to ensure a smooth building operation

· Track faults, breakdowns and outstanding issues and ensure timely completion.

· Conduct regular inspections of buildings to ensure vendors meet the specified contract requirements and co-ordinate various events/exhibitions in the museums.

· Assist in budgeting and monitoring of the utilisation of the approved budget

· Handle procurement works including tender and specs preparation, tender site showround, evaluation and award, contract management

· Assist to liaise with users to ensure their requirements are captured and included in the upgrading project

· Assist in any building revamp and major A&A works, attend meetings with the consultants, contractors and project teams

· Ensure all improvement works/projects are properly co-ordinated, supervised and carried out within the stipulated time frame and budget

· Track of key project milestones and changes to project requirements

· Keep proper records of project meeting minutes and variation orders

Job Requirements

· Minimum Diploma holders in real estate, facilities management or any relevant fields

· Working experience in facilities management or project management is a plus

Interested candidates, please click “Apply Now” or send your resume to [email protected]

Alvin Chin

Outsourcing Team

BGC Group Pte Ltd

EA License Number: 05C3053

Areas and Scope of Responsibilities:

• To ensure seamless and uninterrupted operations for infrastructure and bio-medical equipment in SingHealth Polyclinics
• To support FM Manager to ensure that FM Section and BME Section functioned effectively and efficiently.
• Ensure the codes of practices and industry best practices is implement into the FM Section and BME Section.
• Monitors and takes required actions to improve plant equipment operating efficiencies by tracking downtimes, job completion times and durations.
• Manages facilities & bio-medical equipment incident investigations and recommends systems and process improvements.
• Supervise R&R, upgrading and renovation projects for SHP.
• Ensures adherence to various governmental laws, codes regulations as related to plant operations and facilities.
• Assist to develop formal budget plans of costs; interprets variances; and identifies and initiates corrective actions.
• Perform any other duties as assigned by Supervisor

Qualification & Experience:

• Degree in Engineering/ related fields preferably with experience of more than 3 years or FM related /Diploma in Engineering with experience of more than 7 years
• Preferably a Registered Fire Safety Manager
• Knowledge of related mechanical & electrical, building, communication, etc. systems.
• Proficient in Microsoft Office, esp. Words, Excel.
• Strong interpersonal, communication and negotiation skills
• Meticulous with an eye for details
• Good Team Player

Interested applicants may apply at https://careers.singhealth.com.sg/job-invite/1634/