Total 16 administrator job vacancies in Others category in D13 Macpherson, Braddell

Responsibilities:

• Provide administrative support to the directors, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling expense claims.
• Facilitate meetings, conferences, seminars, events and business-related activities.
• Manage mail and deliveries, greet and assist walk-in guests, and handle phone calls efficiently.
• Oversee inventory management and purchasing for pantry supplies, stationery, and corporate gifts.
• Manage office maintenance and overall upkeep of office spaces, including meeting rooms and equipment.
• Ensure proper filing, creating of invoices.
• Other ad-hoc general admin and operational tasks as assigned.

Requirement:

• Excellent verbal and written communication skills
• Minimum 5 years of experience in secretary / personal assistant / admin role supporting Director level
• Able to work independently with minimal guidance and training
• Able to handle wide range of ad-hoc duties as and when assigned
• Able to multi-task

Please include the following information in your resume.

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

EA License | 18C9251 WGT Group

Registration No | R22111484 Ketty Lim

Their responsibilities include:

• Maintaining systems: Configuring, upgrading, and troubleshooting computer systems, servers, networks, and software
• Providing support: Helping employees with IT issues, and training them on how to use the systems
• Managing security: Implementing and overseeing security measures to protect data and manage access controls
• Planning and implementing policies: Developing and documenting IT policies and procedures
• Staying current: Keeping up with new technology trends and best practices
• Working with leadership: Coordinating with company leadership to determine new technologies and enhancements

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing various administrative tasks to ensure the smooth operation of our office. This role will involve filing, bookkeeping, service coordination, and handling accounts receivable, among other duties. The Office Administrator will play a key role in facilitating communication between departments and ensuring that all administrative processes run efficiently.

1. *Filing:*

- Maintain and organize physical and electronic filing systems to ensure easy access to documents and records.

- Ensure that all files are accurately categorized and updated in a timely manner.

2. *Issuance of Invoices/Quotations:*

- Prepare and issue invoices and quotations to clients based on services rendered and client requests.

- Follow up on outstanding invoices to ensure timely payments.

3. *Bookkeeping:*

- Maintain accurate financial records and assist in the preparation of financial reports.

- Record all financial transactions in the accounting software and ensure they are reconciled.

4. *Service Coordination:*

- Coordinate with various departments to ensure that services are provided efficiently.

- Schedule appointments, meetings, and service deliveries as required.

5. *Payment to Suppliers:*

- Process payments to suppliers and manage relationships with vendors.

- Ensure that all payment transactions are recorded accurately.

6. *Accounts Receivable:*

- Monitor and manage accounts receivable to ensure timely collection of payments from clients.

- Communicate with clients regarding overdue accounts and resolve any billing discrepancies.

Job Description:

We are seeking an organized and proactive Office Administrator to manage the daily administrative operations of our office. The ideal candidate will be responsible for a wide range of tasks that ensure the smooth functioning of the office, including handling communications, maintaining office supplies, assisting with basic accounting tasks, and providing general support to the team. The Office Administrator plays a key role in ensuring that office procedures run efficiently.

Key Responsibilities:

• Manage office supplies inventory and place orders as needed.
• Handle office correspondence, including emails, phone calls, and mail.
• Coordinate meetings and manage the office calendar.
• Assist in maintaining office records and filing systems.
• Support the finance team with basic bookkeeping tasks, such as invoicing and data entry.
• Prepare and distribute memos, reports, and other documentation.
• Assist in organizing company events, meetings, and travel arrangements.
• Ensure a clean and organized office environment.
• Coordinate with external vendors for office maintenance and services.
• Support HR functions, such as scheduling interviews or maintaining personnel records.

Requirements:

• Diploma or relevant qualification in Office Administration or a related field.
• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to work independently and handle multiple tasks.
• Basic knowledge of accounting or bookkeeping is a plus.
• Applicants must be Singaporean or Permanent Residents (PR).

1. help apply WP/ S pass;
2. organize company logistic files.
3. QS related. GST filing, company income/expense, and etc.
4. only singaporean/ PR may apply

Roles and Responsibilities

• Responsible for the day-to-day administration and operational support to the group
• Handling of queries and conducting centre visits to potential prospective leads
• Input data on ECDA website (E.g. register for Teacher’s LON)
• Put up claims or expenses for the centre
• Prepare financial and centre reports (E.g. petty cash, daily collections and centre enrolment report, etc)
• Liaise with parents
• Perform any other duties as assigned

Requirements

• At least 2 years of relevant experience in any administrative role, preferably in Preschool Environment
• Proficient with MS Office and comfortable to learn new systems and technologies
• Able to multitask and work within the deadline
• Good interpersonal, customer service and communication skills
• Comfortable liaising with parents through various communication platforms
• Able to work independently
• A good team player

Benefits

• Performance Bonuses
• Convenient location (Nearness to MRT)
• Conducive environment

Kindly email [email protected]

Primary responsibility will be to manage and coordinate renovation projects from inception to completion. You will play a crucial role in facilitating effective communication between contractors and customers, ensuring that projects are executed smoothly and meet the desired specifications. Your organizational skills, attention to detail, and excellent communication abilities will be essential for success in this role.

Key Responsibilities:

1. Contractor Liaison:Act as the main point of contact between the renovation contractors and the company.
   Communicate project requirements, timelines, and expectations to contractors.
   Facilitate regular meetings and updates with contractors to ensure project progress.
2. Customer Communication:Engage with customers to understand their renovation needs and expectations.
   Provide regular updates to customers on project status, timelines, and any potential issues.
   Address customer inquiries, concerns, and feedback in a timely and professional manner.
3. Job Scope Coordination:Collaborate with project managers to define and document the scope of renovation projects.
   Ensure that the job scope aligns with customer requirements and company standards.
   Communicate any changes or modifications to the job scope to both contractors and customers.
4. Project Scheduling:Develop and maintain project schedules, ensuring that timelines are met.
   Coordinate with contractors to optimize workflow and minimize project delays.
   Communicate any schedule adjustments to all relevant parties.
5. Documentation and Reporting:Maintain accurate and organized project documentation, including contracts, permits, and change orders.
   Generate regular reports on project progress, budget adherence, and any issues or challenges encountered.
6. Quality Control:Conduct periodic inspections to ensure work quality meets company and customer standards.
   Address and resolve any quality issues promptly with contractors and other team members.
7. Budget Management:Assist in monitoring project budgets and expenses.
   Communicate any budgetary constraints or adjustments to contractors and customers.

• Proven experience in project coordination or administration.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in project management software and Microsoft Office applications.

If you want to join our team, WhatsApp 81257108 or simply fill in your particulars on https://www.passiongadgets.com/passiongadgets-job-application-form and we will get back to you shortly if you're shortlisted.

The Office Administrator is responsible for overseeing and coordinating various administrative and operational tasks to ensure the effective functioning of our office. This role involves managing office resources, personnel, and ensuring the smooth running of the office.

Job description

• Manage and maintain office stationery, supplies and equipment.
• Supervise office cleaner and purchase pantry and cleaning supplies.
• Provide secretarial support to department heads when necessary.
• Booking of air tickets, hotels and service apartments when required.
• Organize company events i.e. annual dinner, staff activities, etc.
• Handle office communications, including emails, phone calls, and correspondence.
• Coordinate courier services.
• Oversee office space and facilities, ensuring a clean and organized work environment.
• Coordinate office repairs and maintenance as needed.
• Assist in the recruitment and onboarding of new employees, including visas / work passes.
• Maintain employee records.
• Registration of seminars and courses.
• Submission of insurance claims forms for motor accidents, hospitalization and workmen compensation claim.
• Renewal of Company Insurance policies and company registrations
• Address employee inquiries and provide HR-related support for staff
• Other adhoc duties as assigned.

Requirements

• Proven experience in office management or a similar role.
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Proficiency in office software (e.g., Microsoft Office suite).
• Knowledge of HR practices (MoM rules and regulation, MOM portal) will be an added advantage.

Overview

Gusto Collective Singapore is preparing to transition to our new office space in August 2024. As such, we are seeking an Office Administrator who will undertake a dual role, handling both office management and administrative support when required.

As a public relations and events company specializing in luxury fashion and beauty, your role will be essential in maintaining the organization of our mailing and sample room, ensuring a systematic approach. Additionally, you will handle guest reception, manage incoming deliveries and oversee management of the office space. At times, you will also provide essential secretarial support to our leadership team, including coordinating travel arrangements.

Your areas of focus will be:

Office Management (60%)

• Ensuring the mailing room and sample rooms are kept well organised and making sure that all items are in compliance with company guidelines;
• Acting as the main reception for walk-in guests, including receiving and sorting daily deliveries;
• Monitoring and maintaining office supplies and the pantry to ensure a well-equipped and functional workspace;
• Oversee office maintenance matters such as liaising with service providers and landlord and addressing any office-related issues promptly.

Administrative Support (40%)

• Provide secretarial support to the Head of Gusto Collective SEA, including travel arrangements and other administrative support;
• Organise office events, including coordinating logistics;
• Any other ad-hoc administrative duties as assigned.

You will need:

• Minimum Diploma level or equivalent;
• Experience in administrative roles and office management preferred;
• Strong organisational and multi-tasking skills with high attention-to-detail;
• Proficiency with Microsoft Office Suite programs, especially Excel and Word;
• Willingness to learn and discover various programs and applications to improve and streamline processes;
• Fluency in both written and verbal English to facilitate effective communication;
• Available on a full-time (10AM – 6PM) or part-time (2PM – 6PM) basis, Monday – Friday in the office (near Tai Seng MRT).

You can look forward to:

• Competitive package with medical benefits and discretionary bonus;
• Top of the line MacBook equipment;
• Exposure to luxury fashion and beauty brands;
• Opportunity to work with colleagues with a diversity of professional and cultural backgrounds.

About Gusto Collective:

Gusto Collective is Asia’s leading Brand Technology group and operates in two business domains: crafting tech-powered storytelling for brands and developing immersive technology tools for storytellers.

The company was founded in January 2020 by Aaron Lau, a technology and branding veteran, and renowned business leader. With a mission to future-proof communication for a new generation of consumers, the company specializes in developing tools and immersive content within the spheres of AR/XR, Web2 to Web3 activations, metahuman IPs and emerging AI solutions.

The group has over 200 full-time Gustodians across six offices in Hong Kong, Shanghai, Singapore, Kuala Lumpur, London and Paris. Since its founding, the company has garnered widespread industry recognition as Forbes Asia’s 100 Companies to Watch and as a multi-award winner recognized for excellence in NFT Innovation and creativity. Gusto has recently completed its Seed Plus fundraising at $23 million USD, with Animoca and Gaw Capital leading the round.

Join the family and be a history-maker!

Fast-paced and growing electronics company starts a new journey in Singapore, building our team and facility in Genting Lane.

White Horse Laboratories is an electronics testing and quality control company providing a turn-key solution to our clients. Internationally recognized, White Horse is a leader in global electronics quality and supply chain management with a cohesive global family of over 100 bright and determined individuals.

We are recruiting for the following position:

Job Responsibilities:

1. Greet office visitors, answer and direct phone calls, maintain office efficiency by arranging repairs.

2. Schedule and track meetings and appointments, book flights, and handle travel logistics

3. Purchasing

4.Administrative support(employee's attendance, health and safety management)

5.Performing other tasks as required

Job Requirements:

a) At least 1-2 years of admin experience.

b) Knowledgeable about MOM Rules & Regulations and local HR policies.

c) Minimum certificate: polytechnic diploma certificate.

d) Must be familiar with Microsoft Office products and general computing including internet usage, email, and others.

We offer competitive salary, bonus, family-oriented benefits in a working environment that fosters professional development and innovation.

We want you! Don't hesitate to apply now.

Reporting to the Executive Director, you will be supporting ED for all business activities in managing the pre-sales support function and daily business operations, including providing support for tender, proposal submission, project implementation and any other business support requested by ED.

Act as operational Secretary to ED, provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

• To perform operational support function and administrative tasks to ensure timely and quality service provided to customers.

• To deliver standards and drive best support in all aspect to Executive Director.

• To handle a vast amount of paper works, input data into PCs or clouds so that up-to- date information are on track.

• To ensure consistent attention to operational documentations and contracts, to be in a safe, secure storage and comply ISO (9001:2015 & 45001:2018) standard, and easily retrieved on demand.

• To deliver high quality work in supporting tender/proposal submission.

• To provide the project implementation team with necessaries required to carry out after sales tasks.

• To attend meetings that the ED holds internally and externally and ensure appropriate follow-up actions are taken as a result of such meetings.

• To connect with and coordinate internal resources to streamline business operational processes.

• Meet with individuals, special interest groups and others on behalf of executives, committees.

• Prepare reports, memos, letters, and other documents using MS word processing, spreadsheet, power point, and/or presentation software.

• To assist in whatever capacity is needed to keep operations flowing and on track.

• To assist the ED in all aspects of his official life & schedules in related to company business;

• To perform all other duties as requested by the ED.


Pre-requisites:
- min 2 years of relevant experience.

- with basic knowledge of accounting is preferred.

- with experience using SQL accounting system is a must.

- Vibrant and energetic attitude, willingness to perform with strong interpersonal skills.

- Strong organisation skills and ability to multi-task with competing priorities.

- Able to communicate efficiently with staff members, vendors, and clients.

- Good written and verbal communication skills.

- Highly proficient to expert competency in Microsoft Office tools.

- Able to deliver high quality support with tight timeline under pressure.

- Able to take new challenges positively and adapt to changes.

- Accountability and Collaboration.

- HR payrolls.

To create a better future, you need to think outside the box. That’s why we at Siemens need innovators who aren’t afraid to push boundaries to join our diverse team of tech gurus. Got what it takes? Then help us create lasting, positive impact!

You’ll break new ground by:

• Interact with customers to assess monthly demand and confirm delivery schedules after internal stakeholder consultation.
• Organize delivery preparedness based on priorities and agreements, designing optimal dispatch plans to meet customer requirements.
• Input customer orders into the SAP system, determining delivery dates, performing export control checks, and providing order confirmations.
• Prepare necessary dispatch documents, ensuring compliance with laws and regulations for timely and cost-efficient deliveries.
• Monitor delivery dates and quantities, taking proactive measures to optimize delivery reliability and provide timely order information.
• Enter and maintain logistics data to ensure secure and efficient flow of goods and values.
• Handle customer communication on orders and export documentation, ensuring smooth daily processes and driving continuous process improvements

You’d describe yourself as:

• Possessing 2 years of logistic experience.
• Having working knowledge of relevant SAP transactions for order execution and proficiency in MS Office.
• Holding a diploma in Supply Chain/Logistics or its equivalent.
• Demonstrating experience in end-to-end supply chain processes, specifically in managing export orders.
• Exhibiting fluency in the English language.
• Showcasing strong communication skills adaptable to global cultures.
• Displaying integrity and confidence in interactions with internal and external stakeholders, coupled with effective teamwork, structured, and goal-oriented work approach.

Create a better #TomorrowWithUs! We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.

Overview:

We are seeking a meticulous and proactive Office Administrator to manage administrative tasks, human resources functions, expense claim verifications, and travel planning. This role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities efficiently.

Responsibilities:

1. Administrative Support:

· Provide comprehensive administrative support across various departments.

· Maintain office supplies inventory, ensuring timely restocking and cost-effectiveness.

· Schedule and coordinate meetings, appointments, and travel arrangements for employees.

2. Human Resources:

· Assist in the recruitment process by posting job openings, screening resumes, and arranging interviews.

· Manage employee records, including attendance, leave, and performance evaluations.

· Support onboarding and offboarding processes for new and departing employees.

· Help organize employee training sessions and company events.

3. Expense Claim Verification:

· Oversee the expense claim process, ensuring adherence to company policies and accuracy in submissions.

· Review and verify expense reports, receipts, and invoices, addressing discrepancies when necessary.

· Collaborate with the finance team for timely reimbursement of approved expenses.

4. Travel Planning:

· Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation.

· Ensure compliance with travel policies and negotiate favorable rates with travel vendors.

· Provide travel itineraries, documents, and necessary information to employees traveling for business purposes.

· Address any travel-related issues or emergencies as they arise.

5. Communication and Coordination:

· Act as a liaison between employees and management for administrative, HR, and travel-related matters.

· Maintain effective communication channels within the office for seamless information sharing.

· Interact with external vendors, suppliers, and service providers as required.

Qualifications:

· Previous experience (3 years) in office administration, HR, or related roles.

· Exceptional organizational and multitasking skills with acute attention to detail.

· Proficiency in MS Office Suite.

· Strong interpersonal and communication abilities.

· Ability to handle confidential information with discretion.

Responsibilities:

• Prepare initial contract drafts for Shipbrokers’ review.
• Distribute contracts upon approval.
• Upload contracts, amendments, and counters to the internal system.
• Maintain and update master templates as needed.
• Review and respond to contracts received from counterparties.
• Keep the contract Excel worksheet and tender Excel worksheet current.
• Prepare tender offers when required.
• Collaborate with Finance, Legal, and Demurrage departments on contract-related issues.
• Evaluate and analyze counterparties’ general terms and conditions.
• Perform miscellaneous tasks as assigned by the manager.

Requirements:

• Hold a Bachelor’s degree in Maritime Studies or Shipping.
• Preferably have 1-2 years of relevant work experience; fresh graduates from maritime disciplines may be considered.
• Proficient in MS Applications, especially MS Excel.
• Familiarity with Power-BI is advantageous.
• Understanding of the Sales and Purchase (S&P) markets.
• Knowledge of the shipping industry is a positive.
• Strong interpersonal and communication skills.
• Effective negotiation, problem-solving, and conflict resolution abilities.
• Proactive, detail-oriented, and open to embracing new challenges.

Primary responsibility will be to manage and coordinate renovation projects from inception to completion. You will play a crucial role in facilitating effective communication between contractors and customers, ensuring that projects are executed smoothly and meet the desired specifications. Your organizational skills, attention to detail, and excellent communication abilities will be essential for success in this role.

Key Responsibilities:

1. Contractor Liaison:Act as the main point of contact between the renovation contractors and the company.
   Communicate project requirements, timelines, and expectations to contractors.
   Facilitate regular meetings and updates with contractors to ensure project progress.
   
2. Customer Communication:Engage with customers to understand their renovation needs and expectations.
   Provide regular updates to customers on project status, timelines, and any potential issues.
   Address customer inquiries, concerns, and feedback in a timely and professional manner.
   
3. Job Scope Coordination:Collaborate with project managers to define and document the scope of renovation projects.
   Ensure that the job scope aligns with customer requirements and company standards.
   Communicate any changes or modifications to the job scope to both contractors and customers.
   
4. Project Scheduling:Develop and maintain project schedules, ensuring that timelines are met.
   Coordinate with contractors to optimize workflow and minimize project delays.
   Communicate any schedule adjustments to all relevant parties.
   
5. Documentation and Reporting:Maintain accurate and organized project documentation, including contracts, permits, and change orders.
   Generate regular reports on project progress, budget adherence, and any issues or challenges encountered.
   
6. Quality Control:Conduct periodic inspections to ensure work quality meets company and customer standards.
   Address and resolve any quality issues promptly with contractors and other team members.
   
7. Budget Management:Assist in monitoring project budgets and expenses.
   Communicate any budgetary constraints or adjustments to contractors and customers.
   

• Proven experience in project coordination or administration.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in project management software and Microsoft Office applications.

Job Description & Requirements

* The HR and Admin Executive provides HR administrative support to various stakeholders.

* Support various department/project for stationery and IT software and hardware procurement.

* Maintain office IT systems including basic IT trouble shooting support, server safety and data management.

* Maintain proper recording of foreign worker data, training record data, staff attendance records, utility consumption monitoring record and IT inventory record.

* Handle and complete OTC enrolment monthly

* Assist with foreign worker management including pass application, issuance and cancellation.

* Purchase respective insurance for foreign workers. Worker’s bank account opening and training arrangement,

* Assist HR Manager in employee issues and government applications

* Register for job-related training for employees and apply for relevant training grants and funding

* Handle all matters pertaining to BCA builder license

* Assist in Company event organisation

* Perform other adhoc tasks as assigned