Job Description:
- To control incoming and outgoing project records in accordance with established procedures and to external stakeholder.
- To have experience in using LTA’s document control system (Insight).
- To duplicate and distribute documents.
- To facilitate timely document review, approval and documentation in an effective and efficient manner and from the contractor to external stakeholder such as LTA.
- To control all aspects of documentation throughout the project’s life cycle such as:
- Catalogue, post, distribute, track and compile hard and soft copy
documents at all project stages.
- Assist the project team by coordinating document status and
distribution.
- Audit documents to ensure project files are current and all
stakeholders are adopting the prescribed documentation protocol.
- Enforce Project Documental Control policies and procedures to
assist in maintaining a current and organised project document
management system.
- Provide support for the Change Control and Document Control
processes for the project.
- Track all documents correspondences and transactions.
- File and archive documentation to facilitate easy retrieval.
- Assist completion of requests, searches and queries from any project
member.
- Prepare and handover all final as-built documentation.
Qualifications and Requirements:
- Minimum of 5 years of relevant working experience in registry and document management. He/she shall have strong communication skills, both written and spoken;
- Possess a minimum of “O” levels certificate or equivalent;
- Good document control skills; knowledge on ISO 9001 standards preferred;
- Good working knowledge of MS Office, and adept at spreadsheets and file management systems;
- Prior experience with Project Information Management and Electronic Document Management Systems (EDMS).
