Total 17,930 front office assistant job vacancies in Others category in Singapore

Position Purpose

• Lead the kitchen operation team to prepare and deliver quality menu in accordance to concept offering

• Oversee the implementation of processes and guidelines in Kitchen Operations

• Train & develop kitchen staff in the preparation of all meals to the highest quality standards

• Position kitchen staff according to operation needs to maximize kitchen efficiencies

• Manage quality and level of kitchen inventory as well as products delivered from suppliers

• Understand food cost models and how these impact the profitability of the restaurantsResponsibilities• Menu Execution and Delivery

• Understand food cost models and how these impact profitability of restaurants

• Supervise stations to deliver orders in accordance to defined cooking processes, recipe and health & safety standard

• Conduct final check on finished product to ensure that food quality and presentation are in accordance to specifications of the menu

• Kitchen Processes and Concept Development

• Manage kitchen inventory levels and quality by placing orders for all food and kitchen supplies based on projected store demand endorsed by chef; and upon delivery, check to ensure quality of delivered supplies

• To support the projection and ordering of food and kitchen supplies by providing inventory report detailing usage & stock level, wastage and product shelf life while considering sales pattern and kitchen storage capacity

• Oversee the setting up and cleaning of stations by staff

• Oversee workflow for stations to ensure that processes adhered to specifications and guide line and to provide recommendations to improve efficiencyQuality Assurance & Control

• Investigate causes and reasons for customer complaints pertaining to food quality

• Oversee operations to ensure compliance with all safety procedures and guidelines

• Oversee preparation of all food in accordance to SOPs to ensure and maintain consistent food quality

• Oversee overall kitchen cleanliness and sanitary conditions and to ensure all kitchen equipment are in good working condition

• Take corrective actions to resolve unsafe and/or non-compliant conditions and behaviors regarding personal and food safety People Management

• Lead team by providing guidance, support and motivation

• Conduct induction for new hires to provide them with the necessary skills and information to carry out roles and functions

• Train and develop kitchen and kaiten staffs in the preparation of all meals to the highest quality standards while adhering to SOPs and workplace safety practices

• Carry out team management activities, including and not limited to appraisals, handling disciplinary issues and holding communication sessions in conjunction with immediate supervisor

• Carry out team management conversation with team members, including and not limited to doing appraisals and personal improvement plans in conjunction with immediate supervisor

Responsibilities:

• Assist the bakery team in the preparation of pastry
• Execute and maintain consistent recipes and presentation
• Follow proper handling and right temperature of food products
• Handle equipment in a safe and proper manner
• Maintain workstations are clean and tidy with proper hygiene
• Minimize the wastage and spoilage of ingredients
• Ensure proper hygiene practices in accordance with food & beverage safety and hygiene standards
• Any other duties assigned by the manager

Requirements:

• At least 1 year of relevant experience
• No experience applicants are welcome to apply
• Willing to learn and have a strong passion for baking
• Able to work independently with minimum supervision
• Comfortable working in a fast-paced environment
• A valid food hygiene certificate will be an advantage

• Preparation

- Oversee central kitchen bakery team

- Producation planning and employee scheduling.

- Advance preparation, weighing is done accurately, check extensibility and following the daily mixing schedule

• Dividing - Understanding the characteristics of each dough and able to perform troubleshooting

• Shaping - Understanding the amount of portion filling, roll up without damaging the dough, shape properly and according to the procedure

• Baking - Understanding and following the baking procedure and process

• Filing - Can weight correctly and understand the expiration date of each filling

• Sanitation – Understand and follow the correct cleaning procedures

• Other duties – Any ad-hoc duties as required by the manager such as housekeeping

Requirements:

• Minimum 5 years experience of bakery culinary

• Rotating shift (44 hrs 6 days - Day and night shift )

Job Highlight

Salary: $2300 - $2700 per month

Contract: 4 months

Working Location: Upper Changi

Working Hours: Monday to Friday, Office hours

Job Descriptions

• Assist in updating of the current ICT asset database.
• Develop mechanism to track the deployment and return/termination of the tablets.
• Manage the deployment of clients’ tablets that will be replaced by the new tablets.
• Respond to emails and set up FAQs on tech-related queries.
• Review of mechanism to automate staff/ members of public's request for resetting of IT tools, eLetter passwords and creation of account.
• Provide project support such as raising of change requests for application and system changes.
• Assist in the tracking of completion of system accounts and privileged activities log review.

Job Requirements

• Only Singaporean need to apply.
• Diploma in Information Technology is preferred.
• Strong knowledge in Microsoft application, mobile app, network, and server systems.

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

AFTERSHOCK PC is a leading Gaming PC company headquartered in Singapore with Markets in Australia and Malaysia. We focus on building the best custom-built PCs used by gamers, enthusiasts and performance users and are committed to deliver industry leading customer service.As a Front Desk Officer, you will be greeting visitors professionally, determining the nature and purpose of their visit. Ensure guests’ requests and queries are attended to promptly, politely, and efficiently.

Job Responsibilities:

• Responsible for day-to-day front desk reception duties which includes handling the Service Desk at Aftershock PC.
• Daily tasks include answering inquiries, taking in devices (laptop, desktops) for servicing.
• Ensure that customers’ forms are fill up and key into the system.
• Arranging for delivery during off-peak hours/ non-peak hours.
• Manage customer expectations and provide excellent customer service.
• Able to carry a heavy load (Such as Desktop) when required.
  

Job Requirements:

• Prior experience as a Receptionist or Customer Service Officer will be preferred.
• Training will be provided.
• Professional and pleasant disposition.
• Excellent verbal communication skills.

Working hours: 5-days work week (4 days on weekdays + 1 Saturday, From 11am-8pm)

Job Description:

• Work on design and development of health product’s massage program
• To conduct research on massage technology and programs
• Perform massage program testing
• Creating automated tasks for massage program conversion
• Other ad-hoc duties as assigned

Requirement:

• Possess minimum diploma in Electrical & Electronic Engineering/ Mechatronic Engineering
• Basic excel skill
• Proficient in creating Macros written using VBA to automate tasks
• Bilingual in English and Mandarin to liaise with Mandarin-speaking partners
• Good to have basic Japanese language skill
• Travelling is essential

Job Profile:

• Processing payments for trade transactions and passing entries to facilitate journaling of AP related transactions.

• Support in executing various banking related transactions.

• Support Accounts Manager in any ad hoc requirements as per need.

• Filing and upkeep of documents.

Job Requirements:

• Knowledge of working/exposure in ERP environment or automated accounting software - preferably Microsoft Dynamics Business Central.

• Education requirements : Diploma/ Bachelors Degree.

• Minimum 2-5 years experience in accounts department preferably in a trading company.

Responsibilities

• Be a part of an Iconic Development Design Management Team.
• Manage Design Consultants through appointment into construction.
• Review architecture, interiors, landscape submissions.
• Manage authority compliance and submission process.
• Manage design coordination amongst internal Business Units and Consultants.
• Ensure Project is within budgetary/ user requirements.
• Manage design and submission timelines and schedules.
• Review and correct consultant/ contractor submissions.
• Specialisation in complex construction and buildable, efficient, elegant detailing.
• Manage architecture NSC packages such as façade, ironmongery, stone, glazing, sanitarywares, lighting, signages, etc.
• Conduct internal feasibility studies on space planning and site utilisation.
• Highly knowledgeable on the definition of GFA.
• Highly knowledgeable about sustainable design practices and strategies.

Requirements

• Professional Degree in Architecture
• At least 15 years of professional experience with focus on complex, live-environment A&A
• Experience with Hospitality/ Integrated Resort Architecture, ID and implementation
• Minimum 3 years in developer setting in a Design Manager role
• Have delivered at least 3 complex projects to completion
• BOA registered preferred
• Proficiency in AutoCad/ Revit/ SketchUp software

Responsible for the good running of the boutique operations and packing based on the order sheet by customer

Perform great customer service to customers

Cashiering and store reporting duties

Ensure Store Opening, Closing and sales transactions are in line with the SOP of our brands

Proper care of stocks, inventory, mannequins, and any items within the store at all times

Directly involved in working with the inventory & merchandising team to ensure the floor inventory and stocks are with no losses by conducting stock counts and receiving

Work together with operations to ensure smooth fulfilment process

Being the Company representative by complying with Brand standards

Handle any other related ad-hoc assignments as and when required at the boutique and warehouse.

Responsibilities:

· Handle administrative duties

· Filing and maintenance of documentations

· Handle incoming and outgoing correspondences (phone calls, letters, emails etc)

· Proper maintenance of all office equipment

· Assist in handling procurement activities which include purchase requisitions and issuing of Purchase Orders

· Assist to prepare, submit and file relevant administration documents in a timely and accurate manner

· Provide administrative duties to the Operations Team

· Undertake any other office duties as assigned by the management

Requirements:

· Minimum ITE in Office Administration

· Minimum 3 years' relevant experience

· Strong attention to details with ability to multi-task

· Independent and able to organise work efficiently

· Good verbal and written communications and interpersonal skills

** 5-day work week

** Shuttle Bus Service provided at Ang Mo Kio / Yio Chu Kang MRT

You will assist the Senior Procurement Manager in the oversight and management of the School’s procurement function to ensure timely and effective procurement of goods and services, and compliance to procurement policies and procedures. You will provide advice to staff on procurement matters, vet procurement requirement specifications and approval papers, manage sourcing and contract management activities. You will review processes and procedures to enhance governance and operational efficiency in procurement.

Requirements

• At least 5 years of relevant experience
• Good people management and organisational skills
• Possess strong interpersonal, written and oral communication skills
• High degree of ethics, integrity and professionalism
• Experience in using an ERP system will be an advantage
• Knowledge in IM on Procurement will be an advantage
• Interest in sports preferred
• Tertiary qualification in any discipline preferred

Responsibilities

• Front-desk administration;
• Handle calls and enquiries;
• Provide frontline service to all stakeholders such as parents, students, staff and the public;
• Manage the Sick Bay and attend to students and staff requiring medical attention;
• Provide administrative and logistical support for school operations, functions and events;
• Data entry and filing of records;
• Maintain lost & found records; and
• Other administrative duties as required by department/school.

Qualification & Skills

• At least 2 years of administrationexperience in which 1 year is preferably in a school context;
• Able to use e-mail and Microsoft Word. Basic knowledge of Microsoft Excel would be an advantage;
• A pass in English Language at ‘N’ level;
• A pass in Science at N or O level or its equivalent
• Able to communicate well in English (written and spoken) and preferably one other mother tongue language
• The Personnel should preferably be first-aid trained.

Contract Period: From 3 August 2024 to 2 August 2026 with an option to extend.

Working Hours: Mondays to Thursdays: 7:00am to 4:00pm; Fridays: 7:00am to 3:30pm, inclusive of 0.5 hour lunch break

For quick reach please email your CV to [email protected]

Job Scope:

• Perform general accounting functions (eg. Revenue accounting, payable processing, billings and preparation of monthly management reports, etc
• Facilitate the annual financial audit field work
• Assist in generation of additional reports for annual Strategic Business Planning, Budgeting Exercise and Half-Year Review, annual tax queries
• Perform bank reconciliation
• Prepare monthly audit schedules, management reports and quarterly GST return
• Coordinate with various centre and departments

Job Requirements:

• Singaporeans Only
• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.
• Diploma holder with at least 5 years’ or degree with 2-3 years’ experience in the related field is required for this position
• Preferably specialized in Finance - General/Cost Accounting or equivalent.
• Value added; has the knowledge for AIMS/SMART System

Check out Aber Care Website for more details

Interested applicants please email your detailed resume to [email protected]

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504|

Job Scope:

• Perform clinical and administrative duties
• Schedule patient appointments and registration
• Assist in managing smooth and efficient clinic operations
• Responsible for planning and maintaining clinical & service quality
• Registration of patients and provide customer service
• Process prescription accurately and dispensing of medicines
• Process of billing transactions under different government schemes
• Manage inventory and replenish of medicines and consumable items
• Operate Clinic Management System

Job Requirements:

• Singaporeans Only
• At least 1 year of working experience in Dermatology setting
• Good patient care and service attributes

Check Aber Care Website for more details.

Interested applicants may email your updated resume to [email protected].

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504

Position Purpose

• Lead the kitchen operation team to prepare and deliver quality menu in accordance to concept offering

• Oversee the implementation of processes and guidelines in Kitchen Operations

• Train & develop kitchen staff in the preparation of all meals to the highest quality standards

• Position kitchen staff according to operation needs to maximize kitchen efficiencies

• Manage quality and level of kitchen inventory as well as products delivered from suppliers

• Understand food cost models and how these impact the profitability of the restaurants

Responsibilities

• Menu Execution and Delivery

• Understand food cost models and how these impact profitability of restaurants

• Supervise stations to deliver orders in accordance to defined cooking processes, recipe and health & safety standard

• Conduct final check on finished product to ensure that food quality and presentation are in accordance to specifications of the menu

• Kitchen Processes and Concept Development

• Manage kitchen inventory levels and quality by placing orders for all food and kitchen supplies based on projected store demand endorsed by chef; and upon delivery, check to ensure quality of delivered supplies

• To support the projection and ordering of food and kitchen supplies by providing inventory report detailing usage & stock level, wastage and product shelf life while considering sales pattern and kitchen storage capacity

• Oversee the setting up and cleaning of stations by staff

• Oversee workflow for stations to ensure that processes adhered to specifications and guide line and to provide recommendations to improve efficiency

• Quality Assurance & Control

• Investigate causes and reasons for customer complaints pertaining to food quality

• Oversee operations to ensure compliance with all safety procedures and guidelines

• Oversee preparation of all food in accordance to SOPs to ensure and maintain consistent food quality

• Oversee overall kitchen cleanliness and sanitary conditions and to ensure all kitchen equipment are in good working condition

• Take corrective actions to resolve unsafe and/or non-compliant conditions and behaviors regarding personal and food safety

• People Management

• Lead team by providing guidance, support and motivation

• Conduct induction for new hires to provide them with the necessary skills and information to carry out roles and functions

• Train and develop kitchen and kaiten staffs in the preparation of all meals to the highest quality standards while adhering to SOPs and workplace safety practices

• Carry out team management activities, including and not limited to appraisals, handling disciplinary issues and holding communication sessions in conjunction with immediate supervisor

• Carry out team management conversation with team members, including and not limited to doing appraisals and personal improvement plans in conjunction with immediate supervisor

• Position : Accounts Assistant (Simple Duties)
• Location : Changi South
• Working hours : Monday - Friday 8:30am to 5:30pm
• Salary (commensurate with experience) : Up to $2800 + AWS + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Industrial Equipment Supplier

Main Responsibilities:

• Responsible in handling Accounts Receivable and Accounts Payable
• Assist in cashflow planning, ensure accurate update of bank records and reconciliation
• Assist in monthly general ledger journals, schedules and closing activities
• Other ad-hoc duties as assigned by the supervisor

Requirements:

• Bilingual in English and Mandarin to converse with Mandarin speaking associates
• Possess relevant certificate in Accounting or equivalent
• At least 1 year of experience in a similar position

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Responsibilities:

• Assist physiotherapists in implementing treatment plans for patients.
• Conduct therapeutic exercises and activities with patients under the supervision of a physiotherapist.
• Provide support in the application of modalities such as heat, cold, ultrasound, and electrical stimulation.
• Guide and educate patients on proper exercise techniques and home care programs.
• Assist in the maintenance and organization of treatment areas and equipment.
• Monitor and record patient progress and report to the supervising physiotherapist.
• Collaborate with other healthcare professionals to ensure comprehensive patient care.
• Adhere to ethical and professional standards in the delivery of physiotherapy services.

Requirements:

• Degree in Physiotherapy or equivalent
• At least 2 – 3 years of experience in a clinical setting with pediatric background.
• Ability to work within short notice.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume or send to [email protected].

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Title: Assistant Financial Controller

Location: Singapore

Company: Royal Holdings- a leading real estate conglomerate in Singapore

Job description:

We are seeking a dynamic and experienced Assistant Financial Controller to join our team in Singapore. The successful candidate will play a key role in supporting the financial operations of the group. As an Assistant Financial Controller, you will work closely with the Financial Controller to ensure accurate financial reporting, analysis, and compliance with regulatory requirements.

Requirements:

• Degree in Accountancy, Finance or its equivalent.
• Chartered Accountant or equivalent qualification preferred.
• More than 10 years of relevant work experience . Experience in the real estate industry is an added advantage.
• Excellent analytical and problem-solving skills .Able to make decisions and proactive.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent communication and interpersonal skills

Responsibilities:

• Assist in the preparation of financial statements, reports, and budgets.
• Ensure compliance with accounting, tax, statutory & regulatory requirements.
• Conduct Financial analysis and provide insights to support decision-making.
• Oversee accounts payable and accounts receivable functions. Manage cashflow to ensure liquidity and financial stability.
• Assist in the implementation and maintenance of internal controls, policies and procedures, and ensure alignment and compliance.
• Monitoring the annual budgets and operating forecasts.
• Handle Tenancy Agreements and Legal Documents.
• Liaise with auditors, tax agents, legal counsel, bankers, and relevant government authorities.
• Assisting the Financial Controller in managing the acquisition due diligence process.
• Any ad-hoc projects as assigned.

Job Title: Clinic Assistant

Office Hours: 5.5 days

Up to $3800

Location: Gleneagles and Mount Alvernia

Responsibilities

· Oversees the daily administration and efficient operation of the clinics.

· Ensure that the clinic is prepared based on the desired standards of service in its operational and procedural areas.

· Provide smooth patient experience including accurate and timely registration, discharge, appointment bookings, cashiering, and other inquiries such as insurance provider information.

· Providing chaperone assistance and preparing consultation documents for doctors.

· Preparation and dispensation of prescriptions.

· Response to requests, email inquiries, and phone calls.

· Manage the clinic's administrative functions.

· Perform ad-hoc duties and responsibilities as assigned from time to time.

Requirements

· Minimum GCE “O” Levels qualification or equivalent.

· An advantage would be the ability to handle Plato-Clinic management software, as well as demonstrate proficiency in computer skills (Microsoft Office).

· Dedicated team member with strong interpersonal, communication, and customer service abilities. Speaking another language will be advantageous.

· Candidates should be adaptable and at ease working in various clinics as well as in a hospital environment. It will be advantageous to have prior expertise in the healthcare.

· Able to start soon.

Job Responsibilities:

• Deliver and collection of equipment/parts with the Lorry or Van.
• Handling of import & export documentation and preparing the necessary shipping documents.
• Liaise and follow-up with forwarders / carriers for shipment / delivery status.
• Support any other duties as required in the department.

Job Requirements:

• Class 3 license
• Strong sense of responsibility and possess positive attitude

A. Administrative Support

1. Assist administrative staff with their duties and responsibilities, such as managing inquiries and referrals, food ration distribution, and counter duties.

2. Prepare and compile periodic reports for external agencies including MSF, NCSS, and the Straits Times. This may involve SPMF reports, staff accreditation, and FCF submissions.

3. Manage administrative email correspondence, including handling referrals, inquiries, and broadcast messages.

4. Support in data entry for SPMF applications, verify submissions, and prepare related reports.

5. Handle procurement and sourcing processes as needed.

6. Prepare and organize the Centre's reports for management committee meetings.

B. Casework & Counselling Support

1. Support caseworkers in developing intervention plans, including tasks such as conducting home visits, accompanying clients to appointments, and assisting with ad hoc ration applications.

2. Collaborate in evaluating casework intervention processes and outcomes to identify areas for improvement.

C. Facilities Management

1. Contribute to maintaining the Centre's premises and facilities to ensure a safe and welcoming environment for both clients and staff.

2. Ensure the security of the Centre, including adherence to fire safety protocols and other safety measures.

3. Arrange and set up meeting rooms for training sessions, meetings, and refreshments as necessary.

D. Other Duties

1. Extend support to all existing and future affiliated operations of the Centre as required.

2. Fulfill any additional responsibilities assigned by the Reporting Officer and/or Service Unit Head.

Other requirements

1. Proficiency in Microsoft Word and Excel (basic proficiency required).

2. 1 to 3 years of working experience, preferably in Social Services.

3. Mature, independent, creative, and resourceful with flexible thinking.

4. Excellent people and communication skills.

5. Ability to work independently and collaboratively within a team.

6. Strong understanding and appreciation of cultural diversity.

7. Demonstrated commitment to professional development and growth.

• Position : Packer/Logistics Assistant (Dental Products) - SINGAPOREAN ONLY
• Location : Sin Ming Lane (Bishan)
• Working hours : Monday to Friday/ 8:30am to 5:30pm
• Salary(commensurate with experience): Up to $2700 + OT Payable + Performance bonus
• Duration : Permanent
• Industry : Manufacturing / Healthcare

Main Responsibilities:

• Packing, unpacking, and checking of dental products
• Other ad-hoc tasks assigned

Requirements:

• No experience required; training provided
• Minimum “N” Level
• Bilingual in English and Mandarin to liaise with Mandarin speaking associates in view of business communications.

Email to: diana(at)searchpersonnel.com.sg for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Job Responsibilities:
• Review tax invoices prepared by Commercial to ensure accuracy and correct GST rate being applied
• Prepare miscellaneous tax invoices
• Ensure timeliness in the collection of AR including sending SOA to customers, liaising with commercial to follow up payment, requesting COR in the tax portal, etc
• Assist in reviewing customer credit limit requests and maintaining customer records in SAP
• Handle daily cash management
• Responsible for monthly import and export GST declaration
• Perform month-end closing activities such as bank reconciliations, revaluation, month-end reports, journals, and audit schedules
• Review the project status to ensure that revenue recognition is accounted for accurately before month-end closing.
• Prepare and present monthly project schedules and AR reports
• Coordinate and liaise with external parties like auditors, and government authorities when required
• Work with cross-functional teams (i.e., Commercial, Purchasing, IT, and HR) to resolve issues if any
• Other ad-hoc tasks and projects assigned such as WHT-related matter, improvements in project review and analysis, etc

Requirements:
• Degree in Finance, Accounting or equivalent
• Minimum 3 years relevant experience
• Experience in operation finance will be an advantage.
• Prior experience in AR preferred
• Experience in SAP preferred.
• Proficiency in Microsoft Excel & PowerPoint
• Meticulous, good initiative, good team player
• Good communication and interpersonal skills
• Fast learner
• Problem-solving skills
• Open-minded
• Willing to take up challenges
• Able to work within deadlines
• Able to take pressure

Job Scope

• Provides support to therapists before, during and after therapy sessions.
• Assisting in department administration and operations

Requirements

• Min HMI cert in therapy support
• Monday to Friday: Office Hours
• Available locations - Queenstown, Taman Jurong, Aljunied and Buangkok

Interested apInterested candidates please send your updated resume to:

[email protected]

Attn: Therapy Assistant (Office hours, Healthcare) #HKA

or call 6736 3280 to look for Kayley

We regret to inform that only shortlisted candidates will be contacted

EA Personnel: Kayley Ng Yin Yi (R1762843) Company EA Registration Number: Recruit Express Pte Ltd (99C4599)

• 12 months direct contract (Renewable, convertible to full time if performance is good)
• Must have: Business Japanese is essential to support Japanese Stakeholders.
• Work location: Mapletree Business City

Job Summary:

The Senior Management Executive Assistant is responsible for providing comprehensive administrative support to the Senior Management team, including managing schedules, organizing meetings, handling travel arrangements, and facilitating communication with stakeholders, particularly Japan HQ.

Key Responsibilities:

- Organize and manage the Senior Management's schedule, calendar, and meetings.

- Arrange flights, hotels, dinner reservations, and other travel logistics for the Senior Management team.

- Prepare agendas, meeting materials, and facilitate management meetings.

- Coordinate meetings in Japanese as necessary and liaise with Japan HQ.

- Handle personal issues and run errands for Senior Management.

- Compile, transcribe, and distribute minutes of meetings.

- Prepare and submit expense reports, attend to queries from Finance & Accounting.

- Ensure day-to-day cleanliness and readiness of Senior Management rooms.

- Coordinate drivers' scheduling and logistics.

- Handle necessary pre-approval applications with Government related bodies.

- Communicate with IT Department to troubleshoot Senior Management’s equipment when necessary.

- Coordinate with reception to arrange couriers and check and distribute mails.

- Maintain document filing and name card database.

- Welcome and escort VIPs or guests to meeting rooms, and order beverages.

- Order bento for lunch meetings and check dietary requirements for attendees.

- Assist in the preparation for new staff, including setting up equipment and name cards.

- Perform ad hoc secretarial duties and administrative tasks as assigned.

Qualifications:

- Diploma/Degree in Business Administration or related field.

- Minimum 2-3 years of relevant experience in secretarial duties supporting senior management.

- Ability to speak and write in Business Japanese to liaise with Japan HQ.

- Experienced in handling complex travel schedules and coordinating with Japanese expatriates.

- Proficient in Microsoft Office suite (Word, Excel, PowerPoint).

- Meticulous, organized, with excellent interpersonal and communication skills.

Interested applicants can apply directly to [email protected]