Job and Role Description:
Bowls Singapore is the National Sport Association for Lawn Bowls, responsible for developing and promoting the sport locally while representing Singapore internationally.
This Full-Time Sport Administrator role with Bowls Singapore requires flexibility in hours and location, including working from home and attending events.
The Sport Administrator will be involved in planning, organizing, documenting and implementing Bowls SG programs and events.
They will collaborate with team members to manage budgets, coordinate logistics, administer general operations for smooth execution of Bowls Singapore initiatives.
- Work from Home with attendance required at Bowls Singapore events
- Salary Range $2600-3000 per month
- Competence in Communications, Spreadsheets, Powerpoint, CRM, Accounts and Cloud storage essential.
- Immediate start, with 3 month Probationary period.
- Address email applications to [email protected] subject: Sport Administrator
- Applications must include your CV and be received before 5pm, Monday 29 April 2024.
Qualifications:
Demonstrated experience in Administrative management or related field.
Effective communication and interpersonal abilities
Ability to function independently or as part of a team
Attention to detail/problem-solving skills
Proficiency in Office-type software, Spreadsheets, Presentation and CRM software.
Minimum 5 years Administrative Accounts experience or related field
Diploma in Administration or a Sport related field would be preferred
Job Responsibilities:
Administration
-Maintain Cloud filing
-Coordinate and manage external record requirements
-Keep the Multi Year Sports Plan updated
-Maintain and report Charity compliance
-Ensure membership records are current and accurate
Tournaments
-Compilation of tournament results and participants
-Tournament Fees and match scheduling
-Compile results for National Ranking.
-Schedule officials and track attendance
High Performance
-Administer and maintain the usage of the RevSport CRM system
-Compile skill audit and attendance of all national squad members
-SPEXTAG administrative matters (athletes profile, competition results etc.)
-Track the inventory for all High Performance equipment
-Track overseas Athlete expenditure against approved budget
Accounting
- prepare payment vouchers
- prepare invoices
- track payables and receivables
- track utilisation of funds related to the Annual Grant
- submission of all Sport SG required compliance Performance and financial information
- liaise with shared services on accounting matters and financial reporting.
High Participation/ Development
-Maintain and update events, contacts, participants, attendees in RevSport CRM
-Generate summary reports on event attendance etc.
-Pre and Post event costings, bills, payments and compile survey responses
-Event logistics as needed
-Roster Coaches, advise coaches and participants if events are rescheduled
-Prepare and send event marketing/promotion material
-Point of first contact for enquiries on learning to play, events etc.
-Follow up people responsible for progress on their tasks/ actions/ deliverables.
Coaches and Officials
- Maintain Accreditation and Re-accreditation Records and Issue Certificates
- Track course completion and certificates supporting qualifications
- Maintain Bowls SG Junior Academy records
This list is not exhaustive and will change over time, it is only considered a general guide.
