Personal Assistant to Director
Summary
Provide the Director with senior-level administrative and secretarial support to ensure the smooth administration of her daily affairs and the most efficient use of her time. Handle delicate and complex matters with professionalism and objectivity. Take initiative as necessary, notably in the absence of the Director.
Main responsibilities
· Manage Director’s daily arrangement, assessing the priority of appointments and reallocation as necessary (Maintain accurate calendars with an understanding of prioritizing important deliverables)
· Manage Director’s travel arrangements (including trip itinerary, flight, train, and accommodation).
· Process Director's correspondence, ensuring that incoming correspondence is handled by the Director/or on behalf of the Director, or other personnel as necessary.
· Screen calls, inquiries, and requests and respond as necessary.
· Assist the Director in researching and pursuing action on matters within the Director's purview - pursuing responses and initiating follow-up action.
· Meet and greet all customers/partners at all levels of seniority.
· Create documents, briefing papers, presentations, and reports for the Director.
· Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meetings.
· Draft high-level presentations, communications, and documents using Word, Excel, and PowerPoint.
· Collaborate with other team members to organize various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements.
· Conduct research, collect, and analyze data to prepare reports and documents for the Managing Director
· Prepare monthly expense reports for the Managing Director.
Interdependencies/Interfaces
· Highly organized manner of work with outstanding interpersonal skills
· A dynamic personality with a can-do attitude
· Extraordinary multitasking and organizational skills
· Exceptionally responsible with exemplary professional work ethics and high-level integrity
· Preferred a personality characterized by initiative and adaptability
Competencies and Experiences
· Minimum 1 year in administrative/executive support roles with increasing responsibilities.
· A Bachelor's degree with a concentration in Finance, Accounting, or Human Resources Management would be a plus.
· Strong organizational abilities, attention to detail, and a very high level of precision, with a focus on meeting deadlines
· Superior writing, proofreading, and editing abilities
· Capability to maintain confidentiality regarding company-related materials and data.
· Superior English communication, reasoning, and decision-making skills
· Expertise with MS Office Suite and Outlook (particularly Excel analysis, Word, and PowerPoint).
A personality that is willing to travel (moderately), has a good comprehension of local and international travel, and has both local and international travel experience
