Event & Admin Coordinator (Govt Board, 12 Months Contract)
4 days ago
Job Details:
Duration: 1 Year Contract
Working Location: Near to One North MRT
Working Hours: Mon – Thurs, 8:30am – 6:00pm; Friday, 8:30am ..
Job Details:
- Duration: 1 Year Contract
- Working Location: Near to One North MRT
- Working Hours: Mon – Thurs, 8:30am – 6:00pm; Friday, 8:30am – 5:30pm
Responsibilities:
Meeting Coordination and Support:
- Assisting to develop, maintain and update the meeting schedule to ensure timely organisation of events.
- Reserve meeting rooms and gather agendas to facilitate productive discussions.
Stakeholder Engagement & Organisation Development Event/Activities Planning:
- Coordinate Organisational Development (OD) engagements by managing logistics and ensuring seamless execution.
- Collaborate with stakeholders to understand event objectives and target audiences and propose innovative ideas to enhance attendee experience and engagement.
- Source and liaise with various vendors (e.g., catering, event planners)
Workplace Resource Management:
- Conduct regular inventories of office resources, including workstations, lockers, and cabinets
- Maintain and update records of availability and allocation of workplace assets
Financial Reporting:
- Assist to collect and organise project-related data from various sources and assist in data entry and maintenance of programme databases
- Generate and consolidate monthly financial reports, ensuring accuracy and timely submission to the existing EVP dashboard for tracking and analysis
Administrative Support:
- Assist in managing AOB tasks to address ad-hoc operational needs and team requirements.
- Assist with general office duties to ensure smooth operation of the Programme Planning Office, and Enterprise Group.
Requirements:
- Minimum Diploma or equivalent qualification in Business Administration or a related field.
- Experience in Government sector with finance reporting or resource management would be an advantage.
- Organisational skills: Ability to manage multiple tasks, schedules, and priorities efficiently.
- Proficient in MS Office: Skilled in Word, Excel, PowerPoint, Outlook, and familiar with scheduling and financial reporting tools.
- Communication skills: Strong written and verbal communication skills to interact with stakeholders and coordinate effectively.
- Attention to details: High accuracy in tasks like stocktaking, report generation, and meeting coordination.
- Problem-solving abilities: Resourceful and capable of handling minor operational challenges independently.
Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.
We regret to inform that only shortlisted candidates will be notified.
By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.
PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin
Official account of Jobstore.
