Total 2 human resource admin job vacancies in Purchasing / Procurement / Inventory category in D17 Loyang, Changi

Job Description

• Provide administrative support for order fulfilment and deliveries
• Manage inventory control by regular cycle count and inventory reconciliation
• Coordinate with agents, carriers, vendors and customers to ensure smooth transactions
• Responsible for day to day processing such as picking and packing list, permit declaration, collection and deliveries
• Support productivity enhancements for Contract Logistics Operations
• Actively engages in warehouse system digitalization initiatives throughout the network
• Ensure all shipping processes have timely closure i.e. from receiving of request, invoicing, etc.
• Ensure all costs, details and processes are kept up to date in WMS
• Ensure all documents, including billing invoice and pre-alert, reaches the customer in a timely manner
• Ensure monthly performance reports such as accurate pick rates and damage report are generated
• Ensure company policies & procedures, confidentiality, legal and ethical guidelines, such as Delegation of Authority are clearly communicated and adhered to
• Coordination with agent on permit declaration information and ensure information are in order prior to submission to customs
• Receive and inspect all materials to tally against shipping documents
• Ensure proper labelling for stock accuracy
• Assist in any other daily operations of warehouse

Requirements

• Transportation is provided at Tampines MRT
• Training will be provided for candidates without experience
• Fresh NITEC candidates are welcomed to apply
• Mid-career candidates seeking a career in Supply Chain Management are welcomed to apply

Internal and External Relationship Management

• In charge of daily operational purchasing activities which includes planning, monitoring, communicating, processing and following up on purchase orders with the suppliers.
• Primary point of contact for internal and external stakeholders to request for purchases and procurement related matters.
• Researching potential vendors, comparing and evaluating offers from suppliers. Organise relevant information to contribute to negotiation efforts with vendors and negotiating contract terms of agreement and pricing.

Inventory Management

• Assist warehouse team and manage inventories by making appropriate recommendations for inventory levels and replenishment planning.
• Sourcing of goods and services including obtaining cost/quotes, specifications, and delivery lead time.
• Track orders and ensure timely delivery.
• Coordinate with warehouse staff to ensure monitor stock levels and place orders as needed.
• Enter order details (e.g. vendors, quantities, prices) into internal databases/system.

Administration and Reporting

• Prepare the report for Monthly KPI/PRD/Summary listing reports for submission to relevant department.
• Prepare monthly forecast and provide insights reports to Finance.
• Ensure correct documentation, specifications and contract.
• Prepare and format all new vendor suppliers and product information within the internal system.
• Matching of invoices and delivery orders to Purchase Orders. Manage and maintain accurate purchase and pricing record; compiling records with Purchase Order for Accounting Team’s billing reference.

Job Requirements

• ITE/Diploma/Degree in Supply Chain Management/Business Administration.
• Preferably 1 year of purchasing experience in the logistics industry.
• Proficient in Microsoft Office and purchasing software.
• Strong negotiation skills and knowledge of vendor sourcing practices.
• Meticulous individual with interpersonal skills.
• Good written, verbal communication skills, with strong attention to details.
• Possess positive learning and working attitude.
• Able to multi-task and work independently in a fast pace environment.