Total 5 pr officer job vacancies in Purchasing / Procurement / Inventory category in d27 yishun sembawang

Job Description

Manage full spectrum of purchasing process (sourcing, quotation, negotiation, document filing and following up on the delivery schedules, etc).

Ensure sufficiency of stock by monitoring and replenishment to fulfil requisition of the respective staff, and job sites.

Track orders and ensure timely delivery of goods, receiving, issuing and distribution to respective staff, or job sites.

Maintain records of purchases, quantity, pricing, and other important data.

Perform other required duties / general administration work or task when assigned.

Compile requests for materials, prepare purchase orders, keep track of purchases and supplies, and handle inquiries about orders.

Buying supplies and materials directly from suppliers / vendors

Inventory monitoring

Job Requirement

Good working attitude, self-motivated and able to work independently.

Good communication skills. Purchasing clerk required to liaise with Chinese suppliers. Knowledge of Mandarin is essential.

Able to multitask and hardworking.

• Experience in the construction industry required.

Location : Ark@Gambas

SMMIS is recruiting an experienced Purchasing Officer to join our team.

Main duties:

• Maintaining the Purchase Order (PO) listing.
• Ensuring that POs are all approved and proper signatures are obtained (based on the Purchasing Approval Limit).
• Ensuring stock availability and placing orders as and when required.
• Ensuring that purchases are made timely.
• Updating and maintaining records of all orders, payments and received stock.
• Inspecting stock and reporting any faulty items or inconsistencies immediately.
• Coordinating with the delivery team and following up on delays or orders that have been rescheduled.
• Ensuring stock is packed and distributed correctly for each department.
• Verifying receipt of items by comparing items received to items ordered.
• Requesting invoices from suppliers and send for payment processing.
• Sourcing for and negotiating with suppliers.
• Maintaining good relationships with suppliers.
• Other ad-hoc duties as and when assigned by the Management.

• Source and liaise with new or current supplier in purchasing operation
• Supplier Document & Material Submission
• Cost Reference Update (to ensure Price Database is updated to Market’s standards)
• Attend meeting, visit sites and communication with clients, suppliers and subcontractors
• Procure as required by project which include preparation of specifications, negotiating prices & services, checking samples, placing orders as per project team’s requirement and processing invoices
• Keep accurate records of items, costs, deliveries and inventory
• Analyse proposals and financial reports to determine reasonable prices
• Negotiate pricing, lead time & contract terms with suppliers

• Negotiate local handling charges with forwarders/hauliers
• Arrange shipments / clearance
• Prepare and check LC Documents issuance to suppliers and banks
• Check all packing lists, cross referring to Purchase Orders and drawings to ensure accuracy of material receipt
• Liaise with Finance Department on Accounts Payable
• Support Contracts Department on Tendering Stage
• Other ad-hoc duties as assigned

Job Description

• Assist in all purchasing work, checking delivery order, Incoming invoices and pricing
• Researching and identifying potential suppliers or vendors
• Negotiating terms and conditions, including price, delivery schedules, and quality standards, with suppliers
• Creating purchase orders, track orders and ensuring timely delivery of goods or services include overseas purchases, shipment and etc....
• Building and maintaining relationships with suppliers, evaluating their performance, and addressing any issues or concerns that may arise
• Collaborating with internal stakeholders to understand their purchasing needs and requirements, and developing procurement plans and strategies to meet those needs
• Monitoring budgets, analyzing spending patterns, and seeking cost-saving opportunities through strategic sourcing and negotiation.
• Maintaining adequate inventory levels to meet demand while minimizing excess inventory and associated costs
• Maintaining accurate records of procurement transactions, contracts, and supplier information, and preparing reports on purchasing activities, performance metrics, and cost savings

Job Requirement

• Diploma / Degree in Supply Chain Management / Procurement or related field
• Experience in procurement, purchasing, or supply chain
• Strong analytical and problem-solving skills are essential for evaluating suppliers, analyzing pricing proposals, and identifying cost-saving opportunities.
• Strong negotiation skills
• Excellent written and verbal communication skills are needed to interact with suppliers, internal stakeholders, and other members of the organization effectively.
• Proficient in MS Office
• Excellent interpersonal and communication skills
• The ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines
• Ability to work within a team and cultivate professional relationships within the team and with the vendors

Roles & Responsibilities:

• Understand and study all specifications on our machineries, equipment and materials
• Research potential vendors
• Compare and evaluate offers from suppliers
• Negotiate contract terms of agreement and pricing
• Review of pricing of vendors from time to time
• Track orders and ensure timely delivery
• Review quality of purchased products
• Enter order details (eg vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information and invoices
• Prepare reports on purchases, including cost analyses
• Monitor stock levels and place orders as needed
• Coordinate with warehouse staff to ensure proper storage

Job Requirements:

• Proven work experience as a Procurement Officer, Purchasing Officer or similar role
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
• Understanding of supply chain procedures
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses
• Negotiation skills