Tipsy Collective is a multi-concept holding group led by a team of passionate individuals who seek to present hospitality uniquely through a series of thoughtful concepts. Crafting experiences is what drives us at Tipsy Collective, we do so with carefully curated elements through Live Entertainment, Gourmet Food and Premium Drinks. More importantly, each concept has a convivial core and an element of fun.
Responsibilities:
- Handle daily market list ordering. Receives P.R list from the end user via system on a daily basis and arranges for delivery of those items daily.
- Coordinate with end user for the products specification required and work with suppliers to ensure daily requirements are met and timely delivery.
- Ensure all F&B products order are listed in the approved items & approved vendor list.
- Arrange any urgent items required in case of emergency requirements. May be as cash purchase depending upon requirement urgency level.
- Ensures that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
- Monitor vendors for quality, service and price meeting all Tipsy’s guidelines and quality specifications.
- Obtain competitive quotations for Tipsy’s requirements and ensure that the best product is sourced and purchased.
- Calls for quotations for any items costing more than a certain amount (As per company DAL policy) and inquire into prices from various suppliers. A minimum of three independent genuine quotations must be obtained.
- Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
- Conduct market surveys of all items to be purchased for the purpose of cost savings.
- Liaises and co-operates with all Department Heads to ensure that every department in the Tipsy’s receives goods and services as they required on a timely basis.
- Keep a track of open purchase orders & follow up with vendors for timely supply and closure of orders.
- Assist the Assistant Purchasing Manager on tender process, supplier selection etc.
- Assist the Assistant Purchasing Manager for the food/material supplier audits to confirm compliance with food safety standards. Understand, assist, and update food supplier’s audit files and documents to ensure food safety compliance.
- Coordinate with end user departments for quality control to ensure the receiving of standard quality of product.
- Coordinates all administrative matters within the department and other departments on purchases. Maintains all documents, files and listings up to date.
- Assist Store & Receiving in receiving of items ordered and store functions as and when required.
- Complies with all the Tipsy's Policy & Procedures, Accounting Standards, Safety and Security standards and requirements.
- Perform any other duties as assigned by the Assistant Procurement Manager and / or management.
Requirements:
- Holds a Diploma or equivalent.
- Passionate about the F&B industry.
- At least 2 years’ experience in similar role.
- Proficient in computer literate, particularly skilled in Microsoft Excel and Word.
- Enjoys working in a dynamic, fast-paced environment, team player attitude, and a proactive can-do attitude.
- Ability to work under pressure to meet deadlines.
