Office Management:
- **Coordination**: Coordinating office activities, such as scheduling meetings, managing calendars, and organizing travel arrangements.
- **Communication**: Facilitating communication within the team and with external stakeholders.
- **Supplies and Inventory**: Managing office supplies, equipment, and inventory.
Administrative Tasks:
- **Data Entry**: Accurate data entry for sales orders, invoices, and other relevant documents.
- **Reporting**: Generating regular reports on sales performance, inventory levels, and other relevant metrics.
- **Correspondence**: Handling emails, phone calls, and other correspondence related to sales and office matters.
Sales Administration:
- **Contract Management**: Ensuring compliance with contractual terms and conditions.
- **Sales Forecasting**: Assisting in sales forecasting and tracking sales targets.
- **CRM (Customer Relationship Management)**: Utilizing CRM software to manage customer information and track interactions.
Sales Support:
- **Customer Interaction**: The manager collaborates with the sales team to provide administrative support. This includes handling inquiries, assisting with order processing, and addressing customer concerns.
- **Documentation**: Maintaining accurate records of sales transactions, contracts, and customer interactions is crucial.
- **Quotations and Proposals**: Preparing and managing sales quotations and proposals for potential clients.
Skills and Qualifications:
- **Organizational Skills**: Effective time management, multitasking, and prioritization.
- **Attention to Detail**: Accuracy in data entry and documentation.
- **Communication Skills**: Clear communication with team members, clients, and suppliers.
- **Proficiency in Office Software**: Familiarity with tools like Microsoft Office (Word, Excel, PowerPoint) and CRM systems.
- **Sales Acumen**: Basic understanding of sales processes and customer relationship management.
- **Proficiency in ChatGPT and AI tools**: use different AI tools for different work purposes, increase work efficiency and work productative.
