Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Summary

The Laboratory Executive will serve as a central contact for Safety and Operations matter within National Initiative on RNA Biology & Its Applications (NIRBA) labs. This role will be responsible for maintaining lab facilities, ensuring the safety and compliance of lab activities, managing critical equipment, and supporting the needs of research teams. This position plays a pivotal role in ensuring both the operational efficiency and safety of NIRBA’s research environment. We are seeking a dedicated individual who can manage complex lab systems while fostering a culture of safety and compliance.

Operations Support

• Oversee designated NIRBA lab operations and facilities, ensuring smooth, uninterrupted operations.
• Serve as the primary contact for all equipment and facility issues; coordinate prompt repairs and maintenance.
• Manage cryostorage facilities, including tanks and freezers, schedule regular freezer defrosting, and maintain Temperature Monitoring System (TMS) contacts.
• Conduct regular upkeep and allocation of lab assets, ensuring facility integrity and functionality.
• Plan, assign, and oversee roster duties for lab personnel, and provide support for procurement activities as needed.

Safety Management

• Act as the Safety and Health Coordinator for designated labs, ensuring compliance with all NUS and legal safety regulations.
• Regularly update and maintain safety documents; monitor and assist with license applications, renewals, and terminations.
• Organize safety committee meetings, safety management reviews, and internal audits to prepare for external inspections.
• Conduct safety training sessions, coordinate safety drills, and promote a culture of safety within the lab community.
• Assist in investigating and documenting safety incidents, implementing corrective actions to prevent future occurrences.

Administrative Support

• Manage the PPMS software system for NIRBA, CSI, and N2CR core facilities, including invoicing and record-keeping.
• Perform additional tasks as assigned by management to support the lab’s operational and safety objectives.

Qualifications

• Bachelor’s degree in Life Sciences, Engineering, or a related field; relevant certifications in lab safety or operations are a plus.
• Proven experience in lab operations, safety oversight, or facilities management, ideally within a research or academic environment.
• Strong organizational skills, with a proactive approach to problem-solving and the ability to handle emergency situations calmly.
• Excellent communication skills to coordinate effectively with researchers, vendors, and external inspectors.

Responsibilities:

• Conduct research on food trends, consumer preferences, and industry developments to enhance existing product quality and processes.
• Develop and test new product formulations considering taste, texture, nutrition, and shelf stability.
• Conduct R&D trials to produce samples for evaluation.
• Work closely with sales, production, and quality control teams to ensure product success.
• Stay current with food safety, labeling, and packaging regulations and standards.
• Document research findings, procedures, and product specifications.
• Occasionally travel on business trips to provide technical support and training to customers.
• Perform ad-hoc duties as assigned.

Requirements:

• Diploma/Degree in Food Science or a related field.
• Minimum of 1 year of relevant experience and/or training; or an equivalent combination of education and experience.
• Strong team player with a proactive approach and a positive attitude.
• Demonstrated creativity and innovative problem-solving skills.
• Willingness to travel overseas when necessary.
• Location: Pandan Loop (West)

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

As a Senior Scientific Officer, you will be tasked but not limited to planning and executing the grant-making process, annual budgeting, exploring funding opportunities, and managing documents and deadlines. You will need to provide consultation and administrative support to Programmatic Theme Leads, Principal Investigators and other faculty on operational and grant related matters. You will serve as liaison with NUS research offices, Office of Legal Affairs, Industry Liaison Office and external funding agencies on issues of intellectual property, project and research collaboration agreements, MTAs, NDAs, etc. You will also be working closely with the Outreach, HR and Finance department on grant administrative and research events.

Duties and Responsibilities

Research Grant Management and Coordination

• Assist with grant applications and managing the review process with proper documentation on IRB/ DSRB, IACUC ethics/safety & risk protocols, regular progress/ appraisal/ other research regulatory requirements
• Promote the development of external funding strategies for research, academic projects, and institutional priorities
• Provide resources and assistance to faculty, staff, and administrators in searching for external funding opportunities, budget preparation and updating biosketches of Principal Investigators
• Assist with preparation and submission of requests for external funding, including grants, sub-awards, and contracts
• Ensure that policies and procedures for compliance with research-related regulations are up-to-date and reviewed regularly.
• Provide bibliometrics on research grants as required

Research Program & Project Management

• Provide strategic input for the development of proposals for project and budgeting
• Develop, manage, and evaluate research themes through direct collaboration with Principal Investigators, clinicians and Theme Leads to strengthen the strategy for each of the projects and coordinate these toward building a cohesive program
• Coordinate the development and maintenance of effective research themes group communication systems
• Preparation of budgets for research grants, virements and tracking of grants
• Planning and scheduling of research meetings, writing meeting minutes and coordinating research/other meetings as well as following up decisions made and other necessary actions as required
• Ensure good and tidy document housekeeping and timely correspondence:
  Maintain letters of award, approvals, amendments, etc.
  Maintain grants data and progress reports

Qualifications

• At least PhD in Life Sciences, Medicine, or related field
• Preference will be given to candidates with experience in:
  Science Project Management
  Research Grant Management or Administrative
  Scientific legal matters e.g., MTA, service agreements, RCA, patent filing etc.
• Able to work independently, effectively and a good team player
• Proactive, meticulous, analytical, resourceful and organized
• Demonstrated ability to deliver results to the appropriate quality and timeline metrics.
• Excellent writing and reporting ability
• Excellent communication and presentation skills
• Proficient in Microsoft Suite (including Word, PowerPoint, Excel, Outlook, and Teams), Adobe and Zoom applications