Total 16 administrative assistant job vacancies in Transportation / Logistics category in SGP-Singapore-Hong Leong Building

We are seeking a meticulous and well-organized Logistics and Warehouse Assistant to join our team. The ideal candidate will assist in managing all aspects of logistics and warehouse operations, ensuring the efficient flow of goods.

Job Responsibility:

• Stock Management: Handle the receiving, storing, and issuing of stocks within the warehouse, maintaining meticulous records of stock quantities and location to ensure 100% accuracy.
• Inventory Control: Conduct regular inventory counts and effectively reconcile any discrepancies that may arise.
• Order Fulfilment: Assist in picking, packing, and delivering orders as required, ensuring prompt and accurate fulfilment.
• Equipment Maintenance: Maintain all material handling equipment in optimal working condition to facilitate seamless warehouse operations.
• Operational Support: Contribute to the day-to-day functioning of the warehouse, including maintaining cleanliness and organization to uphold a safe and efficient working environment.
• Safety Compliance: Adhere to all safety and security protocols within the warehouse, ensuring a safe working environment for all employees.
• Collaboration: Work closely with the other departments, particularly finance department, to ensure cohesive and streamlined operations.

Job Requirements:

• Minimum GCE ‘N’ level qualification or equivalent.
• Willingness to work beyond standard office hours, including rotating shifts, in a fast-paced, non-air-conditioned warehouse environment.
• Must hold a valid class 3 license or above.
• Previous experience in a warehouse or logistics setting is advantageous.
• Willingness to work as part of a team.
• Basic PC knowledge (e.g. Microsoft Office) and the ability to communicate with email.
• Experience with the Microsoft Navision system is a bonus.
• Proficiency in Mandarin would be beneficial for liaising with associates.

Supply Chain Assistant

6 month contract with option to be converted to perm subjected to performance and business needs

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Job Responsibilities:

• Manage purchase order placement to suppliers in a timely manner based on customer requirements and follow up with suppliers to ensure orders are fulfilled on time.
• Expedite deliveries with suppliers to meet customers’ request date.
• Handle enquiries from internal stakeholders on inventory availability, order pull in and out requests and order cancellation.
• Support Senior supply chain specialist in generating reports, monitoring and analysis of KPIs.
• Provides support in process improvement projects.

Requirements:

• Diploma in supply chain management
• At least 1 year of experience in supply chain such as managing purchase orders
• Experience in SAP
• Proficient in Microsoft applications such as Excel, Word, PowerPoint
• Meticulous with an eye for details
• Team player and able to work independently

Reg No : R22104540

EA License no: 94C3609

The Supply and Demand Assistant Manager as part of the SCM team will develop and execute demand and inventory plans that will enable to meet sales and service objectives. This role requires strong analytical and critical thinking skills, monitoring and evaluating sales and marketing data to effectively estimate product demands and production capabilities.

Duties include:

1. Planning supply and demand in conjunction with Production Planning to achieve maximum plant utilization/optimization and meet the budget.
2. Analyzing statistical data and generating forecasting solutions from commercials for production to maintain a healthy inventory flow, reduce liabilities, and maintain a healthy net working capital to support the SCPL global organization’s operations.
3. Management and analysis to maximize production and storage capability.
4. Lead the Production Planning Inventory Control (PPIC) team to formulate rolling production plans and forecasts.
5. Identify and formulate cost-effectiveness of using different raw and intermediate materials for production to generate the desired finished goods.

Job Responsibilities:

• Leadership capabilities to lead a PPIC team consisting of personnel from Production, Logistics,
• Shipping and Operations, Procurement and Purchasing to discuss, identify, and formulate production and plant utilization/maximization.
• Set up and maintained the PPIC procedures of Supply and Demand Planning for SCPL and its subsidiaries.
• Identify issues and implement action plans to align with the corporate goals on demand of the raw and intermediate materials to meet production plans.
• Implement 3 months rolling forecasts and monitor accuracy as per sales and production plan.
• Conduct and lead daily, and weekly meetings with counterparts in Singapore, Indonesia and Europe to access the supply and demand of finished products to meet sales-marketing Objectives.

Job Requirements:

• A Degree in Engineering or Supply Chain Management specializing in Supply and Demand Planning.
• Minimum of 4 years of working experience as a SCM Planner in a Chemical or Oleochemical environment Supply and Demand experience, knowledge of shipping, and warehousing in a chemical production environment is an advantage.
• Able to lead a PPIC team consisting of production, logistics, and shipping personnel.
• Possess strong leadership.
• Time management capabilities.
• Required to travel to Indonesia plant frequently.

Supply Chain Assistant

6 month contract with option to be converted to perm subjected to performance and business needs

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Job Responsibilities:

• Manage purchase order placement to suppliers in a timely manner based on customer requirements and follow up with suppliers to ensure orders are fulfilled on time.
• Expedite deliveries with suppliers to meet customers’ request date.
• Handle enquiries from internal stakeholders on inventory availability, order pull in and out requests and order cancellation.
• Support Senior supply chain specialist in generating reports, monitoring and analysis of KPIs.
• Provides support in process improvement projects.

Requirements:

• Diploma in supply chain management
• At least 1 year of experience in supply chain such as managing purchase orders
• Experience in SAP
• Proficient in Microsoft applications such as Excel, Word, PowerPoint
• Meticulous with an eye for details
• Team player and able to work independently

Reg No : R22104540

EA License no: 94C3609

Responsibilities:

• Lead the Sales and Operations Planning (S&OP) process, driving collaboration between commercial and operations teams to ensure alignment on demand forecasts and supply strategies.
• Acts as a business partner at all stages of the planning process. Responsible for all communication related to supply risks, interruptions, and impacts.
• Oversee forecasting, planning and inventory control, including but not limited to management of stock levels, lead times, and safety stock.
• Monitor inventory levels and implement strategies to minimize excess and obsolete stock while meeting customer demands. Establish effective inventory control processes to enhance efficiency and reduce holding costs.
• Develop and execute freight strategies to optimize routes, reduce costs, and select reliable forwarding partners, improving operational efficiency and customer satisfaction by ensuring timely and cost-effective deliveries.
• Analyse and report on actual versus budgeted metrics, including activities and expenses.
• Prepare and communicate Key Performance Indicator (“KPI”) reports to manage performance covering areas such as forecast accuracy, inventory targets, and freight expenditures.
• Oversee the team's KPIs, ensuring team motivation and well-being are maintained.
• Undertake any additional projects or tasks as assigned.

Pre-requisites:

• Degree in Supply Chain Management, Logistics, Business, or a related field.
• Minimum of 6 years of experience in Supply Chain & Shipping, with a track record of leading teams.
• Hands-on experience in planning and freight optimization.
• Experience in a trading and distribution environment is preferred.
• Proficiency in ERP systems such as NAV, SAP, or Oracle.
• Strong skills in MS Office – Word, Excel (V-Lookup, Pivot Table), PowerPoint.
• Ability to excel in a fast-paced environment and work effectively under pressure.
• Strong critical thinking and problem-solving abilities.
• Strong people & organizational leadership skills: Reliable; Change agent; People oriented; Approachable, Great team player.

- Support in data analysis cases and projects (data extraction, collation and analysis using tools such as MS PowerBI, SQL, python, R etc.)
- Participate in problem solving on Operational KPIs and Master parameters and values (in coordination with regional project and local operations teams)
- Provide support and preparation of Business Case Presentation and Project Management together with regional project team 
- Support Monthly reporting requirements by specific project requirements
- Provide general administration support to the department on regular or ad-hoc basis

RESPONSBILITIES:

• Assist in office admin matters e.g. handle/dispatch incoming/outgoing mails/documents/courier services
• Provide transfer and delivery services using institute’s vehicles
• Facilitate the maintenance of institute’s vehicles e.g. regular servicing and inspection, cleanliness, regulatory requirements are met
• Any other ad-hoc duties as assigned

REQUIREMENT:

• Minimum ‘O’ level/NITEC qualification
• Possess a class 3 license with familiarity to major roads in Singapore
• Minimum 3 years of relevant experience with clean driving records
• Good communication skills, working attitude and physically fit
• Able to work overtime as and when necessary
• Able to start work immediately

Salary and benefits are commensurable to educational qualifications and working experience of the candidates. Benefits include annual leave, medical and flexi-benefits, etc.

Interested individuals may apply by sending their curriculum vitae to [email protected].

For more info, please refer to our website: www.tll.org.sg.

(Please note that only shortlisted candidates will be notified.)

The Senior Associate - Supply Chain supports sales team in the daily operations of logistics function specifically in the area of PO acceptance and on time sales recognition. This will includes supporting on inventory management activities.

Job Responsibilities

• Liaise with 3PL on all logistic arrangement/ issue for incoming and outgoing shipments to ensure on time delivery. Issue sales orders and billings for Singapore consignment businesses
• Perform monthly stock balance reconciliation for consignment stock to Singapore distributor/ Ecommerce enabler. To monitor, coordinate and perform inventory-related transactions in ERP system.
• Process and follow up customer PO in APAC regions, including billing invoice, credit note and verify customer PO pricing, and highlight any discrepancy to sales. Follow up with finance of payment completion. 
• Maintain shipping records, including providing tracking or shipping history information to customer on request.
• Ensure all shipping documentation and authorities approvals are in order prior the shipment of products.
• Generate reports for internal management team and external customers, ie: inventory reports, accurate weekly sales reports, etc.
• Any other duties assigned by Management from time to time

• Experience in supply chain, inventory planning, distribution & operation management 
• Understand and familiar with export documentation and letter of credit payment
• Proficient in Microsoft Office applications (Words, Excel, Pivot table and Power Point). 
• Have knowledge of ERP system
• Good analytical and problem solving skills
• Good team player

Job Description

• Fetch and bring clients to their corresponding transport vehicle.
• Conduct daily visual checks on the client's health, mobility, and well-being status.
• Conduct morning orientation to clients.
• Facilitate physical exercises prescribed by the Physiotherapist.
• Plan, design and conduct diversional activities.
• Ensure client’s participation in activities and exercises.
• Assist in meal preparation, meal serving, and feeding (oral & NGT) as needed.
• Render custodial care as needed (Haircut, nail care, skin care, changing of diaper, showering).
• Assist seniors in their basic activities of daily living (BADLs) including personal hygiene, custodial care and transferring.
• Ensure and maintain the cleanliness of the daycare surroundings.
• Assist in outing activities.

Requirements:

• Minimum Primary education with basic English
• Class 3 driving license
• At least 2 years of driving experience

Freight Forwarding Junior Sales" $2,500 to $3,000 (Singaporean/SPR only)

Work Location: Pandan Crescent.

Requirements: No experience can apply.(OJT PROVIDE)

Responsibilities:

・Visit customers and make telephone appointments.

・Prepare quotations and cost management.

・Billing.

・Negotiate rates with carriers and NVOCCs.

・Provide weekly progress updates on performance and activity outcomes.

・Proposals for import/export schemes with bonded duties and tax reduction/exemption.

・Maintain ISO documents related to the department.

・Liaising with Customs, IRAS, etc.

・Support IMP/EXP team duties.

・Other duties related to Freight Forwarding Sales.

Responsibilities:

・Manage and develop a team of 3 subordinates in export/import PIC (Sales 50% / Office 50%)

・Prepare quotations and cost management.

・Build relationships with partner companies.

・Negotiate rates with carriers and NVOCCs.

・Deliver performance reports and contribute to strategic planning during monthly meetings.

・Provide weekly progress updates on performance, strategies, and activity outcomes.

・Maintain knowledge and oversee the management of licenses such as ZeroGST, MES, RACA, and others related to export/import.

・Maintain ISO documents related to the department.

Requirements:

Minimum 5 years of experience in Freight Forwarding sales.

Responsibilities:

・Manage and develop a team of 3 subordinates in export/import PIC (Sales 50% / Office 50%)

・Prepare quotations and cost management.

・Build relationships with partner companies.

・Negotiate rates with carriers and NVOCCs.

・Deliver performance reports and contribute to strategic planning during monthly meetings.

・Provide weekly progress updates on performance, strategies, and activity outcomes.

・Maintain knowledge and oversee the management of licenses such as ZeroGST, MES, RACA, and others related to export/import.

・Maintain ISO documents related to the department.

Requirements:

Minimum 5 years of experience in Freight Forwarding sales.

Supply Chain Assistant

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Job Responsibilities:

• Manage purchase order placement to suppliers in a timely manner based on customer requirements and follow up with suppliers to ensure order are fulfilled on time
• Expedite deliveries with suppliers
• Handle enquiries from internal stakeholders on inventory availability, inventory pull in and out requests and order cancellation
• Generate report for expired, discontinued and excess inventory for write off
• Identify batch records discrepancies and coordinate data cleansing with quality team
• Support Senior supply chain specialist in generating, monitoring and analysis of KPIs

Requirements:

• Diploma in supply chain management
• Minimum 2 years of experience in supply chain such as managing purchase orders
• Experience in SAP
• Proficient in Microsoft applications such as Excel, Word, PowerPoint
• Meticulous with an eye for details
• Team player and able to work independently

Reg No : R22104540

EA License no: 94C3609

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

• Delivering excellent service to ensure high levels of customer satisfaction.
  • Motivating the lab store team to meet objectives by training and mentoring staff.
  • Work with the Procurement Head business strategies to attract new customers, expand store traffic, and enhance profitability.
  • Hiring, training, and overseeing new staff.
  • Responding to customer complaints and concerns in a professional manner.
  • Ensuring store compliance with health and safety regulations.
  • Developing and arranging promotional material and in-store displays.
  • Preparing detailed reports on buying trends, customer requirements, and profits.
  • Undertaking store administration duties such as managing store budgets and updating financial records.
  • Monitoring inventory levels and ordering new items.
  • Ensure all operations are conducted within recognized industry health and safety regulations.
  • Devise metrics to measure lab store status and report these figures during monthly management meetings.
  • Conduct internal audits to ensure compliance with health and safety regulations

Qualifications

• General degree, preferably in Supply Chain or Logistics
  • At Least 1 year of relevant Lab Supplies Store or Procurement experience
  • Good interpersonal, communication and people management skills
  • Result oriented, strong attention to details and time management skills
  • Demonstrates commitment to teamwork with good analytical and project mgt skills
  • Experience as a change agent in an organization
  • Familiar with B2B or B2C system
  • Financial and Business Savvy
  • Proficient in Microsoft Office, BI tools.

Responsibilities:

Category Management / Strategic Sourcing

• Category strategy development: Developing and implementing strategic plans for various categories, aligning it with the NTU's overall goals and objectives. This involves analyzing market trends, identifying opportunities for growth, and setting performance targets.

• Supplier relationship management: Build strong and collaborative partnerships with suppliers to optimize value, reduce risks, and drive mutual success. This includes selecting and onboarding suppliers, negotiating contracts, managing performance, and fostering collaboration and innovation.

• Conduct market research and analysis to understand the dynamics of various categories, including pricing trends, supplier capabilities, emerging technologies, and competitive landscape. This information helps inform decision-making and identify opportunities for improvement.

• Collaborating with various internal stakeholders to ensure alignment and integration of category strategies with broader organizational objectives. This includes analysis of spending, regular communication, coordination, and joint decision-making in development of overall sourcing strategy/category management plan.

• Performance measurement and optimization: Developing and monitoring key performance indicators (KPIs) to assess the performance of various categories. This involves tracking metrics such as customer satisfaction, and supplier performance. Leveraging on the details to identifies areas for improvement and takes actions to optimize category performance.

• Continuous improvement and innovation. This includes seeking new ways to enhance product/service offerings, exploring alternative sourcing strategies, and staying updated on industry trends and best practices.

• Identify and mitigate risks across the entire procurement process.

• Execute procurement tender process including development and spearhead of tender roadmap to meet NTU deliverables.

Requirements:

• Minimum Diploma / Degree Equivalent Qualification; or Equivalent professional procurement experience with 5 to 8 years of relevant experience

• Proficient in using Microsoft Office Suite of products to perform analytical tasks and quantitative modelling, to present and support recommendations

• Functional Competencies Experience and sound knowledge in P2P process

Good to have:

• Preference knowledge of financial systems, e.g., SAP and Ariba

• Demonstrate project and time management skills and ability to deliver exceptional customer service

• Organized, meticulous with excellent interpersonal and communication skills

• Ability to work well with multiple competing priorities, manage projects and meet deadlines

• A good team player and able to work independently with minimum supervision

• Proactive in pursuit of learning and are willing to put in the time and effort required to gain new skills and knowledge