Total 5 procurement administrator job vacancies in Transportation / Logistics category in Seletar, North East

The Freight Supervisor plays a crucial role in ensuring the accuracy and compliance of our freight invoice audit processes. The successful candidate will have a good understanding of freight billing practices and have competency in optimizing invoice audit processes. In this role, you are to maintain close collaboration with Logistics Service Providers (LSP) and DFS 4PL Control Towers to ensure freight invoices are submitted in full and on a timely manner.

Claim management would be the next area that Freight Supervisor need to focus on in ensuring all claim is being followed up closely and appreciate claim metrics is being measured.

The Freight Supervisor also have responsibilities for ensuring Inbound Delivery (IBD) are available promptly and accurately to avoid delays in goods receiving process. You will need to coordinate between Finance, Divisions and outsourced vendor (IVI) to ensure IBDs are available, and IBD exceptions are addressed in a timely and accurate manner.

Aside from the above, the Freight Supervisor must be able to handle essential analysis work in support of the Senior Manager, Freight Procurement. Reports into the pricing trend, IBD readiness and freight spends are some examples of core freight reports which this role is expected to manage.

What you'll do

Freight Invoice Audit

• Audits freight invoices to ensure billings are made accurately against agreed rate cards; Timely processing of freight invoices for payment.

• Follow up closely with appointed LSP for invoice submission for internal audit and processing.

• Collaborate with internal stakeholders, especially finance, to enhance cross-functional communication and optimize invoice reconciliation processes. (through SOA management)

• Assist in developing and implement best practices for invoice verification and discrepancy resolution

• Assist in introducing potential technology solutions, such as audit software and automation tools, to enhance the efficiency of the invoice audit function.

• Assist in preparing monthly analysis on freight spend and provide insights about cost and risk reduction opportunities

Claim Management

• Collaborate with cross-functional teams to gather necessary documentation and facilitate swift claim submissions.

• Manage the claims management process for damaged, lost, or misdirected shipments, ensuring effective resolution.

• Monitor KPI performance on outstanding claims and communicate closely with our internal insurer whenever required by SOP.

• Track claims metrics and provide insights on trends and areas for improvement.

• Prepare monthly report and analysis on current outstanding claim.

IBD Management

• Prompt communication to internal stakeholders on shipment status and reacts to IBD related problems in a productive manner.

• Maintain strong rapport and working relationship with outsourced vendor on the creation of IBDs

• Ensures IBD are generated in systems accurately and on-time for inbound shipments.

• Resolve IBD exceptions accurately and promptly, ensuring minimal disruption to other downstream processes such as warehouse goods receipts and finance merchandise invoice payment.

Reporting

• Develop core freight reports together with Senior Manager, Freight Procurement to deliver summarized views over freight spend, KPI, trends studies for Management review

• Any other reports and tasks as deemed reasonable by DFS organization for this role

What we are looking for

• Minimum Diploma and above
• Minimum 3-5 years with freight billing related experience
• Self-motivated, deadline oriented
• Collaborative, works well with team
• Must be an excellent communicator with an eye for detail.
• Proactive and work with sense of urgency to resolve freight issues.
• Demonstrate professional and polite demeanor with stakeholders.
• Strong analytical skills with proficiency in data analysis and reporting tools.
• Proficient in English
• Proficient in Microsoft Office Suite (Excel, Powerpoint),
• Minor understanding of PowerBI tools or any other analytical tools
• Good organizational skills and constantly seeking to improve productivity.
• Knowledge of freight rates and incoterms will be an advantage.
• Knowledge of SAP will be an advantage.

The role will work independently to source for new suppliers according to Direct & Indirect requirements.

Person should possess knowledge and experience in:

• Identify potential suppliers, conduct supplier evaluations, and negotiate Terms and Conditions of Purchase with suppliers.
• Evaluate quotations, create competitive advantage for best price, lead time and delivery terms
• Prepare and execute contracts as well as perform post-award administration (eg. Negotiating, issuing change orders, and contract close-outs.)
• Coordinate with internal stakeholders to ensure alignment with project timelines and budget constraints.
• Ensure compliance with relevant laws, regulations, company’s guidelines and policies
• Collaborate with legal and compliance teams to address any contractual or regulatory issues.
• Identify cost savings opportunities and manages cost reduction activities to achieve annual cost reduction KPIs
• Monitor and evaluate supplier performance based on key performance indicators (KPIs)
• Implement corrective actions as needed to address any performance issues.
• Understand the concept of Purchase Requisition, Sourcing, quotation evaluation, till Purchase order placement to Supplier.
• Provide regular updates to management on procurement metrics and performance.

Requirements:

• At least 3 years experience in a Strategic Sourcing in Direct and / or Indirect procurement business environment, knowledge in DCS and other Engineering industry Sourcing and Procurement.
• Professional certifications such as Certified Professional in Supply Management (CPSM) or CPP-B (Certified Procurement Professional - Basic) or similar are a plus.
• Deliverable-focused, self-motivated with a mindset to excel in a multi-stakeholder environment.
• Experience in SAP / HANA / Ariba and other Procurement system / software is an added advantage.
• Expert in Excel / BI report knowledge.
• Good written, verbal and presentation skills
• Self-motivated and open to changes.
• Excellent communicator able to demonstrate communicating effectively with senior management, supplier, and internal stakeholder.

By responding to Yokogawa’s advertisement, consent is considered given to Yokogawa to collect the required personal data for the purpose of recruitment with expectation that Yokogawa will protect personal data with security safeguards that are reasonable and appropriate to the sensitivity of the personal data, to protect it from unauthorized access, use or disclosure and complies with applicable regulatory requirements with respect to the retention of personal data.

Job Responsibilities

• Lead and manage a team of Sourcing and Procurement members
• Optimize the organization's procurement process by developing and implementing strategic sourcing strategies
• Work closely with cross-functional teams, including finance, sales, engineering, operations, and quality assurance, to align sourcing strategies with overall business goals
• Evaluate quotations, create competitive advantage for best price, lead time and delivery terms
• Responsible for identifying cost-saving opportunities, negotiating contracts, and building strong relationships with suppliers
• Work independently to source for new suppliers according to Direct & Indirect requirements
• Analyse current spending patterns and identify opportunities for cost savings. Manage cost reduction activities to achieve annual cost reduction KPIs and provide regular reports to management
• Implement initiatives to improve operational efficiency within the procurement process
• Prepare and execute contracts as well as perform post-award administration (eg. Negotiating, issuing change orders, and contract close-outs.)
• Assess and mitigate potential risks associated with the supply chain, including geopolitical, economic, and regulatory factors
• Ensure compliance with Company’s Sourcing and Procurement guidelines and policies

Job Requirements

• Diploma or Degree in Supply Chain Management / Engineering background
• 8+ Years experience in a Strategic Sourcing in Direct and / or Indirect procurement business environment, knowledge in DCS and other Engineering industry Sourcing and Procurement
• Sound knowledge in understanding and negotiating Terms and Conditions of Purchase with Suppliers
• Deliverable-focused, self-motivated with an Analytical mindset with proficiency in data to excel in a multi-stakeholder environment
• Analytical mindset with proficiency in data analysis tools and techniques
• Strong negotiation skills and the ability to build and maintain effective supplier relationships
• Experience in SAP / HANA / Ariba and other Procurement system / software is an added advantage
• Expert in Excel / BI report knowledge
• Excellent written, verbal and presentation skills

By responding to Yokogawa’s advertisement, consent is considered given to Yokogawa to collect the required personal data for the purpose of recruitment with expectation that Yokogawa will protect personal data with security safeguards that are reasonable and appropriate to the sensitivity of the personal data, to protect it from unauthorized access, use or disclosure and complies with applicable regulatory requirements with respect to the retention of personal data.

This is contract role based in Singapore, Working location Central Singapore

The Sourcing Specialist plays a supportive role for the GSC (Global Supply Chain) Strategic Sourcing Managers. Their responsibilities include assisting with contract services procurement, contract execution, and supplier onboarding. Essentially, they extend the capabilities of the Global Supply Chain Sourcing Managers by providing tactical support in these areas

Supply Chain Management – Onboarding New Suppliers:

• Facilitate the onboarding process for new regional/site suppliers using company’s specific onboarding tool.
• Ensure supplier vendor codes are ready in the system before the Request for Proposal (RFP) process.
• Applicable to all categories.

Contract Services Procurement – Various Categories:

• Conduct RFPs for multiple sites simultaneously.
• Evaluate commercial bids and ensure consistent scope understanding among bidders.
• Review contract documents for quality.
• Prepare the Award Recommendation Letter (ARL) for GSC and DCE.
• Coordinate contract routing for timely signatory.
• Relevant for indirect services only, particularly professional services.

Qualifications

• 5-7 years of Indirect Sourcing (Procurement) experience is a must have. Contract management experience would be secondary.
• Well-versed in program / project management i.e. looking at cost, adhering to timelines etc. Proven track-record of managing high demands and high attention to detail given the nature of the role
• Cost management experience from a procurement perspective

The Ocean Freight Procurement Manager Asia assumes ownership for the whole freight negotiation process on all Asia lanes for HillebrandGori. With a footprint of over 15,000 TEUs, responsibilities include:

• Reporting to Group Ocean Freight Procurement, support all Asia offices (import & export) in securing their ocean transport needs; work with internal departments, sales, operations, across multiple business lines to anticipate requirements and implement procurement action accordingly.
• Analyze tradelanes supply & demand, services and preferred options per route, analyze freight indexes and anticipate market trends
• Manage and build relationship with key decision makers with the ocean carriers ;
• Run the actual freight procurement exercise, define optimum process, from actual tenders to spot buying, from mid to long term contracts with commitments, to spot and opportunistic terms.
• Proper internal communication and coordination of carrier policy adopted, of contracts negotiated, follow up on volume performances.
• Maintain buying ocean rates with QRS.
• Develop annual volume and spend analysis to measure freight spend, and identify opportunities for optimization.
• Provide pricing guidance to both locally and centrally managed accounts / tenders, in coordination with the actual account owner.
• Participation to Global Sales / Corporate Account tenders

Required competencies

The position demands:

• Communication skills and a very strong ability to analyze and synthetize information. An experience in the negotiation domain as well as an obvious likeness for numbers is recommended. Full command of the English language as well as basic Windows functions (Excel, Power Point) is a must. Likewise, existing experience with QRS is a plus.
• Ability to perform in a somewhat isolated environment, as whilst located at an existing JF Hillebrand office, he or she will be working essentially with outsiders.
• Strong analytical and quantitative skills; ability to use data and metrics to back up assumptions, recommendations, and drive actions.
• Strengths in problem solving, issue-resolution, ability to work in a deadline-driven work environment, attention to detail, and ability to multitask.

Experience in freight procurement, including carrier relationship, is obviously beneficial ; likewise a strong experience in the HillebrandGori book of business and sales is welcome as will allow the candidate for a smooth transition and integration in the new position, with an immediate understanding of the business challenges that must be addressed.