Job Responsibilities:
• Monitor shipment ETD & ETA date and ensure receipt of shipping documents from supplier.
• Proactively communicate with vendors and negotiate for the best deal, terms and contracts.
• To follow up with vendors in ensuring on time delivery performances are met
• To manage and coordinate the procurement requirement with all respective departments and projects
• Provide a full spectrum of administrative support to Procurement & Shipping Department.
• To conduct, evaluate & Request for Quotation from suppliers
• Liaise with suppliers on amendment/discrepancies during draft documentation checking and verification before requesting for final documentation.
• Liaise with 3rd party warehouse provider to ensure on time clearance and unstuffing.
• Must have experience in trade net / Portnet / FCL / LCL bookings / marketing/ sales / world wide agents network with portal or agencies.
• Monitor and ensure the stuffing/unstuffing report from 3rd party warehouse provider being received within working days
• Check and ensure the accuracy of unstuffing report. For discrepancies, damage, and to report to Manager for follow up with supplier.
• To ensure that complete full set of shipping documents (signed COA & Work order, HC, Permit, damage products (if any) are available in sharepoint for each work order once work order is posted in Navision.
• For CIF/CIP shipment, to monitor the damage quantity in unstuffing report and submit insurance claim if meet to claim criteria in insurance policy.
• Submit claims to suppliers when necessary.
• Assist Manager for updating of report.
• Cover duties of Manager and other team members when required
• Strong negotiation skills and good judgement ability
• Confidence communication skills and able to interact with other department heads
• Adaptive to fast-paced environment, independently and result oriented.
• Willing to work 5.5 days.