Total 7 administrative assistant job vacancies in Singapore - Marina View

STT – AM, Finance (SEA) FP&A

Key Duties and Responsibilities

As the Assistant Manager, Finance, you will be supporting the FP&A function for Southeast Asia (SEA) with operations in 6 regions. Scope includes financial planning, budgeting, forecasting, performance analysis and business partnering.

o Preparation of accurate and timely financial reports, including quarterly forecast and annual budgeting by maintaining and expanding upon excel budget models (including overall P&L, balance sheet, cash flow analysis, working capital analysis, business highlights etc).

o Analyse and prepare periodic reporting, including group submissions, reports, flash results and meeting materials, and any other ad hoc reporting requirements.

o Provide analysis and deliver insights that links financial reports to business strategies and process improvements.

o Track and monitor actual KPIs and financial performance against budget / forecast and identify areas of opportunities and work cross-functionally to drive improvements.

o Collaborate and liase with cross-functional

teams to promote understanding of business developments and performances, and to support strategic decision making.

o Conduct ad-hoc analysis and involvement in special projects as required, providing timely and insightful recommendations to address specific business needs.

o Any other tasks as assigned.

Requirements

o Degree in Accounting or Finance

o At least 4 -5 years of relevant working experience, with minimum of 2 years of Big 4 and FP&A experience.

o Strong proficiency in financial modelling, data analysis and reporting tools (e.g. Excel, PowerPoint, ERP systems).

o Exposure in the Data Centre industry would be advantageous.

o Meticulous, detail-oriented and organized.

o Strong interpersonal and communication skills, with the ability to collaborate effectively with crossfunctional teams.

o Ability to thrive in a fast-paced and dynamic environment, with a proactive and results-oriented approach.

o Familiarity with SAP S/4 Hana is a plus.

Job Description & Requirements

Key Duties and Responsibilities

As the Assistant Manager, EHS, you will be representing company in managing and overseeing all EHS related matters for construction, addition and alteration (A&A) and customer fit-out projects to ensure all legal and company EHS requirements are fulfilled. Additionally, you will also support country EHS manager in the management of operational EHS at the data centres.

· Manage and maintain full oversight of construction, A&A and customer fit-out projects to ensure company’s Group Minimum Standards (GMS) and any other

related company EHS standards and requirements, relevant statutory obligations and regulatory requirements, codes, and laws, are implemented, efficiently managed, and maintained throughout the duration of each project.

· Work in conjunction with the Contractor site management team to ensure the Project Safety Management System is implemented for construction and A&A projects.

· Conduct 6-monthly compliance audits for construction and A&A projects, prepare audit report and follow up on the findings with relevant stakeholders till closure.

· Attend daily Construction / A&A Project Coordination meetings led by Contractor Project Manager to ensure all safety matters are addressed for the activities scheduled.

· Collect and prepare monthly safety report for construction and A&A projects including required EHS metrics for data consolidation, e.g., man-hours worked, leading & lagging indicators, safety compliance status any other required information, etc.

· Work closely with and provide support to the Singapore Data Centre Operations Project Team and General Contractor in ensuring work activities are adequately planned and executed safely and in full compliance to applicable legal and company EHS requirements.

· Review and provide constructive input on projects as well as operational data centre related high-risk work processes and their relevant safety documents (e.g. risks assessments, safe work procedures, worker competencies, equipment licenses, etc); including the oversight of high-risk work execution (May occur on weekends / after office hours).

· Oversee all safety incidents or near misses that occur for projects and operational data centres to ensure they are duly reported and investigated in conformance with company Incident Management standards.

· Review injury/incident reports and investigations for completeness. In cases where dangerous occurrences or incidents with major injuries have occurred, to assist with onsite investigations within short notice.

· Perform regular EHS assurance walkdowns, task observations and inspections for project and operational data centre related activities; prepare findings report and follow up on actions till closure.

· Attend all essential project and operational data centre related EHS meetings / reviews and prepare meeting minutes as directed by the Country EHS Manager.

· Assist the Country EHS Manager in ISO45001 / BizSafe audits and certifications.

· Plan, develop and execute EHS programs, procedures and awareness activities for the Singapore data centres.

· Support any other EHS activities, initiatives and tasks as assigned by the Country EHS Manager for both projects and operational data centres.

Requirements

· Bachelor’s Degree/ Tertiary Level Qualification in Engineering or related fields.

· Minimum 8 years of EHS management experience in Construction / Addition & Alteration type of works (post WSHO registration), with at least 2 years of experience in managing EHS in operations.

· Have operational safety management and program development experience.

· Data centre, facility management or manufacturing related EHS experience is an added advantage.

· Must be a registered Workplace Safety and Health Officer (WSHO) with the Ministry of Manpower (MOM).

· Registered Environmental Control Officer (ECO) with the National Environment Agency (NEA), is preferred.

· Excellent communication and people skills.

· Good problem solving and analytical skills.

· Strong EHS technical knowledge and proficient in Microsoft Office.

STT – Assistant Manager (GL)

As the Assistant Manager, Finance (General Ledger), you will be supporting the general ledger shared services accounting, management accounts and reporting function for Southeast Asia region.

o Perform daily transactions such as posting of journal entries, perform reconciliations, prepare audit schedules

o Manage financial reporting activities in accordance with the organisation's accounting policy and procedures as well as International Financial Reporting Standards.

o Manage and upkeep good internal controls relating to the integrity of data for financial reporting.

o Preparation of monthly general ledger related journals, bank reconciliation clearing and related schedules, and intercompany billing and invoices.

o Preparation of monthly management accounts, including schedules reconciliation, variance analysis and cashflow forecasts.

o Ensure timely and accurate month end closing process, including Group submission.

o Liaise with various stakeholders on necessary operational matters e.g. tax/treasury/operations.

o Preparation of documentations for treasury related transactions e.g. loans drawdown, covenants monitoring and reporting.

o Liaise and support audit requirements (internal/external audits/PCAOB etc).

o Support annual budget & forecast processes.

o Any other tasks as assigned.

Requirements

o Degree in Accounting, with Singapore Chartered Accountant Qualification

o At least 4-7 years of relevant working experience

o Audit experience in Big 4 preferred

o Experience with general ledger shared services function and SAP S/4 Hana will be an advantage.

o Proficient in Microsoft Excel

o Meticulous and organized. o Good communication and interpersonal skills

o Self-motivated, driven, and independent learner

Key Duties and Responsibilities

As the Assistant Manager, Finance, you will be supporting the FP&A function for Southeast Asia (SEA) with operations in 6 regions. Scope includes financial planning, budgeting, forecasting, performance analysis and business partnering.

• Preparation of accurate and timely financial reports, including quarterly forecast and annual budgeting by maintaining and expanding upon excel budget models (including overall P&L, balance sheet, cash flow analysis, working capital analysis, business highlights etc).
• Analyse and prepare periodic reporting, including group submissions, reports, flash results and meeting materials, and any other ad hoc reporting requirements.
• Provide analysis and deliver insights that links financial reports to business strategies and process improvements.
• Track and monitor actual KPIs and financial performance against budget / forecast and identify areas of opportunities and work cross-functionally to drive improvements.
• Collaborate and liase with cross-functional teams to promote understanding of business developments and performances, and to support strategic decision making.
• Conduct ad-hoc analysis and involvement in special projects as required, providing timely and insightful recommendations to address specific business needs.
• Any other tasks as assigned.

Requirements

• Degree in Accounting
• At least 4 -5 years of relevant working experience, with minimum of 2 years of Big 4 and FP&A experience.
• Strong proficiency in financial modelling, data analysis and reporting tools (e.g. Excel, PowerPoint ERP systems).
• Exposure in the Data Centre industry would be advantageous.
• Meticulous, detail-oriented and organized.
• Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams.
• Ability to thrive in a fast-paced and dynamic environment, with a proactive and results-oriented approach.
• Familiarity with SAP S/4 Hana is a plus.

Requirements:
- Must be a registered Workplace Safety and Health Officer (WSHO) with the Ministry of Manpower (MOM).

- Must have minimum 8 years of EHS management experience in Construction / Addition & Alteration type of works (post WSHO registration), with at least 2 years of experience in managing EHS in operations.

- With DC/Facility Management/ Manufacturing background.

- Good communication skills as need to coordinate with contractors and DC Ops team.

- Someone with a longer runway

- Minimum Diploma in Engineering or related fields.

- Locals preferred

Key Duties and Responsibilities

As the Assistant Manager, Finance, you will be supporting the AP managed services function for Southeast Asia.

o Responsible for the accounts payable spectrum including purchase order approval for operating expenses, monitoring of the processing and settlement of vendor invoices, payment & reconciliation of vendor SOA.

o Prepare balance sheet closing entries and adjustments, including but not limited to recurring accruals, open PO review, accruals and prepayments.

o Prepare and review management accounts & AP schedules.

o Prepare monthly and quarterly reporting with analysis to ensure accurate closing.

o Support annual budgeting process and internal & external audits. o Prepare AP Dashboards.

o Any other tasks as assigned.

Requirements

o Degree in Accounting, with at least 5-7 years of relevant working experience o Experience with AP shared services functions and/or SAP S/4 Hana will be an advantage.

o Proficient in Microsoft Excel o Meticulous and organized. o Self-motivated, driven and independent learner

o Good communication and interpersonal skills; confident in speaking with stakeholders

Job Descriptions

1. Handle administrative works in the department

2. Assist the claims officer in liaising with various department to ensure the claims are payout promptly.

3. File the documents accurately and promptly

Requirements

1. Min 1 year admin work experience

2. Preferably work in insurance industry