Position: Full Time Finance, HR & Admin Executive
Work Location: In between Outram Park & Chinatown
Status: Singaporeans or PR only ***
Expected salary: $3400-$3600 (Open for Discussion)
About us:
We are seeking a meticulous and proactive Finance, HR and Admin Executive to support our Directors and Account Manager in managing day-to-day finance and administrative operations. This role is critical in ensuring financial accuracy and smooth administrative processes. Our business currently includes one durian retail café (99 OLD TREES) and three gelato café chain (TOM’S PALETTE).
Your role with us:
Accounting and General Administrative Functions:
- Assist Account Manager in managing the full set of accounting activities for 3 companies.
- Record purchase invoices and expense claims in Xero, ensuring transactions are categorized correctly and appropriate tax rates are applied. Identify, investigate, and report any discrepancies or duplicate entries..
- Reconcile daily sales transactions across cash, credit card, and other payment methods. Accurately record these transactions in Xero, categorize them appropriately, and apply the correct tax rates. Address and report any discrepancies in sales records.
- Investigate and resolve differences between receipts and settlement figures (e.g. errors in the point-of-sale system).
- Assist Account Manager with regulatory submissions, including quarterly GST returns.
- Scan and upload receipts to a shared folder and maintain organized documentation.
- Assist Account Manager in preparation of monthly Profit & Loss (P&L) statements to provide accurate financial performance reports
- Ensure adherence to established accounting policies and procedures at all times.
- Issue invoices to customers promptly and accurately.
- Oversee Accounts Receivable and Accounts Payable management.
- Review supplier invoices and purchases to ensure accuracy and legitimacy before processing payments.
- Report to Directors and Accounts Manager and assist with any ad-hoc tasks as required.
HR Functions:
- Process staff claims and provide administrative assistance for HR-related tasks.
- Maintain and audit staff timesheets, and process payroll accurately.
- Prepare CPF submissions, annual IR8A submissions, IR21 submissions for foreign workers, and other HR-related filings.
- Handle HR and office administration matters, such as work pass applications.
Requirements:
- Only Singaporean or PR need to apply.
- Minimum 2 years of relevant experience in accounting.
- Five-day work week.
- Experience in using XERO and finance-related processes.
- Strong attention to detail and excellent organizational skills.
- Knowledge of GST preparation, reconciliation, and financial reporting.
- Ability to manage multiple tasks and meet deadlines.
- Strong communication skills and ability to work collaboratively with a team.
- Previous experience in the food and beverage or wholesale industry is an advantage.
- Eagerness to explore and learn in the field of HR.
OTHER INFORMATION
Work Location: In between Outram Park & Chinatown
Expected start date: 01 March 2025 or earlier
Expected salary: $3400-$3600 (Open for Discussion)
Working Hours: Monday to Friday 9am to 6pm
Workplace environment: Our office is small, but it’s packed with energy, and a friendly atmosphere. You’ll be working closely with a small team where your efforts are highly valued, and every contribution makes a real difference.
Productivity-Focused: We provide everything you need to work efficiently and prioritize productivity as our top focus.
Hands-On Leadership: We pride ourselves on being proactive and hands-on employers who actively support our employees.
If you have a genuine passion for durians and ice cream, and you're skilled in what you do, we’d love to hear from you!
