Total 5 admin executive job vacancies in Singapore

We are looking for a Finance & Corporate Service Executive to be responsible for the efficient and effective management of administrative and operational functions. This includes overseeing areas such as finance, human resources, facilities management, and compliance, ensuring the company operates smoothly and in accordance with all relevant regulations.

Key Responsibilities:

• Financial Management:Develop and manage the company’s annual budget.
  Monitor income and expenditure, ensuring financial stability. Prepare financial reports and statements for management and stakeholders. Oversee financial transactions and ensure compliance with accounting standards.
  
• Human Resources:Manage recruitment, onboarding, and training for all company staff. Oversee employee contracts, payroll, and benefits administration. Implement performance management systems and ensure employee development. Maintain accurate employee records and ensure compliance with labor laws.
  
• Facilities Management:Oversee the maintenance and upkeep of company facilities, including offices and any other relevant spaces.
  Manage contracts with suppliers and vendors for cleaning, maintenance, and other services. Ensure a safe and secure environment for all staff and visitors.
  
• Compliance:Ensure the company complies with all relevant laws and regulations, including those related to industry-specific requirements, finance, and employment. Develop and implement policies and procedures to maintain compliance. Stay abreast of regulatory changes and advise management on necessary actions.
  
• General Administration:Manage day-to-day administrative tasks, including correspondence, record-keeping, and scheduling. Provide support to management and other departments as required. Contribute to the overall efficiency and effectiveness of company operations.
  

Training available for candidates without relevant experience but comes with good working attitude and ethics.

The company is seeking a dynamic individual to join our team as a HR Intern. The successful candidate will have the opportunity to gain valuable experience in a full range of HR functions and may have the opportunity to be converted as full time staff and sponsored for specialized HR courses :

1. Learn and actively participate in a wide range of HR activities, including recruitment, onboarding, performance management, and employee engagement and relations.

2. Gain practical experience in administering employee benefits programs, processing documents, and maintaining employee records.

3. Assist in the development and implementation of HR policies and procedures, ensuring compliance with legal requirements and industry best practices.

4. Collaborate with various departments and teams to effectively communicate and implement HR initiatives.

5. Contribute to the coordination and organization of employee training and development programs. Stay up-to-date on the latest HR trends, laws, and regulations, enhancing your knowledge and skills in the field.

6. Work alongside a supportive team in a fast-paced and dynamic work environment.

Furthermore, we are committed to fostering your professional growth and development. As an HR Management Trainee, you will be sponsored to attend specialized HR courses to deepen your knowledge and expertise in specific areas of HR.

If you are a motivated and enthusiastic individual with a passion for HR, we encourage you to apply for this exciting opportunity to kick-start your career in HR management.

Acestes is a dynamic and growing organization committed to attracting top talent and building a diverse and inclusive workforce. As we expand our team, we are seeking a proactive and results-driven Executive in HR Acquisition to play a key role in talent acquisition and recruitment.

1. Talent Sourcing and Recruitment:

• Execute end-to-end recruitment processes, from job posting to onboarding, ensuring a positive candidate experience.
• Utilize various sourcing methods, including job boards, social media, and networking, to identify and attract top-tier candidates.
• Conduct initial candidate screenings and assessments to ensure alignment with job requirements.

2. Employer Branding:

• Contribute to the development and execution of employer branding initiatives to enhance the company's reputation as an employer of choice.
• Collaborate with marketing and communication teams to create compelling recruitment content and promote the company's values and culture.

3. Candidate Relationship Management:

• Build and maintain relationships with prospective candidates, creating a talent pool for current and future hiring needs.
• Provide timely and transparent communication to candidates throughout the recruitment process.

4. Collaboration with Hiring Managers:

• Partner with hiring managers to understand staffing needs and requirements for various departments.
• Facilitate and participate in hiring manager interviews, providing insights and recommendations.

5. Recruitment Metrics and Reporting:

• Track and analyze recruitment metrics, including time-to-fill, cost-per-hire, and candidate conversion rates.
• Prepare regular reports on recruitment activities, providing insights for continuous improvement.

6. Diversity and Inclusion:

• Promote diversity and inclusion in the recruitment process, implementing strategies to attract candidates from various backgrounds and experiences.

We are seeking a skilled and detail-oriented Corporate Service and Accounts Payable Executive to join our team. The successful candidate will play a pivotal role in managing corporate services and ensuring the timely and accurate processing of accounts payable transactions. This position requires a combination of administrative expertise, financial acumen, and a commitment to maintaining high standards of corporate service.

The key responsibilities of this roles include :

1. Corporate Service Management:

• Oversee and manage various corporate services, including office facilities, vendor relationships, and employee accommodations.
• Ensure a smooth and efficient functioning of day-to-day office operations, addressing any service-related issues promptly.

2. Accounts Payable Processing:

• Process invoices and expense reports in a timely and accurate manner.
• Verify accuracy of invoices, including proper coding, approvals, and adherence to company policies.
• Reconcile vendor statements and resolve discrepancies.

3. Vendor Management:

• Build and maintain positive relationships with vendors and service providers.
• Negotiate favorable terms and conditions with vendors to optimize cost-efficiency.
• Collaborate with procurement to ensure adherence to vendor contracts and agreements.

4. Financial Record Keeping:

• Maintain organized and up-to-date financial records related to accounts payable.
• Assist in month-end closing activities, including accruals and reconciliations.
• Generate financial reports and provide insights into accounts payable metrics.

5. Compliance and Policy Adherence:

• Ensure compliance with company policies, accounting principles, and relevant regulations.
• Stay informed about changes in financial regulations and implement necessary adjustments.

We are seeking a detail-oriented and customer-focused Accounts and Customer Service Executive to join our team. The ideal candidate will be responsible for managing customer accounts, providing exceptional service, and generating accurate invoices for the services and products consumed by our valued customers. This role requires a combination of strong interpersonal skills, financial acumen, and organizational abilities.

The key responsibilities of this role comprises of the following :

1. Customer Account Management:

• Build and maintain positive relationships with customers.
• Address customer inquiries and concerns promptly and professionally.
• Ensure customer satisfaction through effective communication and problem resolution.

2. Invoice Generation:

• Generate accurate and timely invoices for services and products based on customer usage.
• Verify pricing, discounts, and applicable taxes before issuing invoices.
• Collaborate with sales and product teams to ensure accurate billing information.

3. Financial Record Keeping:

• Maintain accurate and up-to-date financial records related to customer accounts.
• Reconcile discrepancies in billing and resolve any issues promptly.
• Work closely with the finance team to ensure compliance with accounting standards.

4. Communication and Collaboration:

• Collaborate with cross-functional teams, including sales, marketing, and customer support, to enhance the overall customer experience.
• Communicate effectively with internal stakeholders to address customer needs and concerns.

5. Customer Service Excellence:

• Provide exceptional customer service by understanding customer requirements and ensuring prompt resolution of issues.
• Proactively identify opportunities to enhance the customer experience.