Executive Assistant (Projects & Office Management)
Full-time
Senior Executive
1 day ago
Seeking for a dyanmic and resourceful Executive Officer/Assistant to work alongside with the Office Manager, you will provide strong admin executive s..
Seeking for a dyanmic and resourceful Executive Officer/Assistant to work alongside with the Office Manager, you will provide strong admin executive support to the Directors, including their calendar management, coordinating various meetings across different time zones, manage various booking venues, and help to co-ordinate logistics matters.
Job Details:
- Organize travel arrangements for the Directors and senior management, including visa applications, health declarations, flight bookings, accommodations, and transport.
- Process company expense payments and claims.
- Greet walk in arranged visitors, prepare F&B refreshments, and provide support as needed.
- Handle correspondence, mail, and phone calls, ensuring prompt responses and appropriate redirection.
- Oversee office administration, including filing systems, leave records, vendor management, and building access arrangements.
- Assist with logistical arrangements, including travel, facilitation and special events planning and execution.
- Perform other administrative and ad-hoc tasks as required.
Job Requisites:
- Min 2 years relevant office/secretarial related/projects & events related experience
- Experience in handling various projects & office related events showcasing multi-tasking skills sets will be good to have.
- Proficient in MS Office applications, including Teams, Zoom, and Dropbox.
- Proactive, responsible, organized and possess strong interpersonal communication skills
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