3 Months Temporary Contract IMMEDIATE AND URGENT
Mon - Fri - 8.30am – 6pm
(10.30am - 7.30pm if needed)
Location one north area
Job Description
• Provide front desk duties to clients at the Concierge and main reception by greeting, welcoming, and directing clients to assigned meeting rooms
• Maintain a welcoming, professional reception area which reflects the company’s image
• Provide front desk service to clients and internal staff
• Managing and maximising the meeting room resource in booking system
• Assist external/internal clients and walk-in with general enquiries
• Maintain conference rooms booking and coordinate reservations via Converge platform
• Operate switchboard and direct phone calls to appropriate staff
• Assist with taking and serving beverage orders
• Perform additional tasks as needed by local office, for example
o Coordinate security procedures, including issuing security badges to new hires and visiting colleagues from other countries
o Assist with urgent printing request walk-in at the counter
o Monitor executive toilets behind reception counter and coordinate with janitors to ensure the cleanliness
o Liaise with building management for ad hoc office maintenance requests
o Coordinate name card printing requests with external printer
o Provide backup support to mailroom during their break (eg. receive/send deliveries at reception counter)
o Other simple administrative tasks as assigned by manager
Qualification:
• Minimum GCE 'O' Level
• Outgoing with proven work experience as a receptionist, corporate front office or similar role
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Proficient in MS Office
• Good interpersonal and communication skills
• Able to start work immediately or within short notice period
