ACME Focus is an accounting firm that assists small and medium-sized enterprises (SMEs) with their accounting needs.
At ACME Focus, we’re not just about balancing books; we’re about balancing work and play! If you’re a accounting professional (professional-to-be) looking to make your mark in a dynamic and fun-loving environment, this is the place for you!
We are seeking a detail-oriented and professional Administrative Executive to support our accounting firm's daily operations. The ideal candidate will excel in multitasking and communication, handling administrative duties while fostering positive customer relationships.
The job scope covers, including but not limited to, the following:
Customer Service & Communication:
- Answer phone calls promptly and professionally, directing inquiries to the appropriate team members.
- Provide courteous and efficient assistance to clients, addressing basic questions or concerns.
- Maintain a positive and professional demeanor in all client interactions.
Document Preparation & Proofreading:
- Proofread client reports to ensure accuracy in numerical data, grammar, and formatting before submission.
- Perform tabulations and cross-check calculations for consistency.
Office Administration:
- Arrange courier services for outgoing documents and packages.
- Manage procurement of office supplies, including pantry items, water drums, and stationery.
- Organize and maintain hard and soft copy documents systematically for easy access and retrieval.
Client Coordination:
- Arrange for both hard copy and digital signatures from clients, ensuring timely completion.
- Send reminders to customers about upcoming deadlines and follow up as needed.
- Assist in managing client relationships by providing timely updates and resolving minor issues.
Support for Accounting Operations:
- Assist in preparation and organizing supporting documents for audits, tax filings, and other client-related tasks.
- Update and maintain internal records according to firm standards.
- Handle basic data entry and verify data for accuracy.
General Administrative Duties:
- Manage schedules, appointments, and meetings.
- Maintain a clean and professional office environment.
- Perform additional administrative tasks to support the firm’s day-to-day operations.
Before making an application, please take note of the minimum requirement:
- Proficiency in Microsoft Excel and Word.
- Strong attention to detail and ability to identify and correct errors proactively.
- Excellent communication and interpersonal skills.
- Good organizational and multitasking abilities.
- Familiarity with office equipment and document management tools.
- At least 2 years of experience in customer service or client-facing roles is an advantage.
Your salary will reflect your experience and qualifications.
We provide ample opportunities for career growth within the company and our partner firms.
We also prioritize a healthy work-life balance, offering flexibility and support to help our team succeed both at work and in their personal lives.
We look forward to hearing from you.
If you fulfil the abovementioned requirements and believe you are a great fit for our company, please send in your application to [email protected].
