Total 2 affairs manager job vacancies in Singapore

• Lead a team of experienced Building Executives in managing the building operations and facilities
• Manage, supervise and check on the quality of work delivered by the team and vendors.
• Ensure that the routine maintenance works and services are carried out satisfactorily and adequately.
• Conduct regular inspections to ensure that the building is in good condition,
• Follow up with rectifications and make recommendations.
• Prepare budget planning,management reports, contracts review, vendor performance evaluation and monitoring the general building repairs and defect works.
• Work closely with the M&E team to manage the building’s facilities and equipment.
• Prepare, call, evaluate, and administer quotations and tenders for preventive & corrective maintenance, repairs & replacement works, services and supplies, and advise on selecting suitable vendors specialists and award such quotations and tenders.
• Participate in the building’s Green Mark upgrading standards and requirements, and update the building’s policies and compliance regularly.
• Conduct regular inspections of The fire protection facilities and systems
• Budget Control and Preparation For Operations and Capital Expenditures
• Liaise with all relevant authorities on the Building, apply and obtain all necessary licenses and certificates.
• Manage and maintain proper records, files, correspondence and documents.
• Attend to any other duties as and when required by the Management.

Requirements

• Recognised degree in Building Management, or equivalent
• At least 5 years of working experience in a similar capacity
• Strong leadership, good interpersonal and communication skills
• Customer service oriented with a positive attitude
• Good team player and able to work independently

Job Descriptions :

• Ensure that all assigned or routine jobs, maintenance, repair and replacement works and services undertaken by the M&E team are carried out properly and on schedule
• Conduct checks on installations, troubleshooting, preventive and corrective maintenance work on air-conditioning & mechanical ventilation system, electrical system
• Regular inspection of M&E facilities to ensure that the facilities are in satisfactory and serviceable condition and where necessary, follow up with rectifications or recommendations for rectifications to the Management
• Inspect, supervise and check on vendors and M&E technicians and ensure that all maintenance, repair and replacement works and services undertaken by them are carried out properly
• Able to draw/sketch simple M&E design, read and interpret drawings and plans submitted by tenant for renovation and reinstatement works
• Liaise with contractors on rectification & maintenance work and certify completion of jobs.
• Ensure that all contracted works comply with specifications and statutory requirements.
• Prepare and issue Purchase Requisitions and Purchase Orders for procurements and submit maintenance and incident reports accurately
• Check and verify attendance of M&E technicians and contracted staff, compute and document any non-punctuality or shortfalls.
• Arrange and attend regular meetings with key service providers, vendors/contractors, prepare or review minutes of meetings and follow up on outstanding matters or course of actions.
• Manage and maintain proper records, files of correspondence, documents and materials pertaining to Building.
• Control and manage use of common amenities and facilities in the Building. Attending to all emergencies.
• Attend to and document walk-in or telephone enquiries, feedback or complaints and follow-up with relevant recommendations or course of actions.
• Maintain good rapport with tenants and attend to their feedback. Manage tenants’ requests for M&E services.

Requirements

• Degree in Mechanical / Electrcial field, or equivalent
• Fire Safety Manager Certification would be an advantage
• At least 5 years of working experience in a similar capacity
• Able to lead a team of 5 to 10 members, which include executive and technicians
• Good interpersonal and communication skills, both written and spoken
• Good team player and able to work independently