Ain Society is looking for a dedicated and versatile executive to assist in the administration and management of our facilities across three centers, working closely with our admin team on administrative matters, as well as assisting our IT consultant in providing IT support to all staff. The ideal candidate will have a strong administrative background, preferably in administration and/or IT support, demonstrating excellent organizational, problem-solving, and communication skills.
Key Responsibilities
Office and Facilities Administration:
- Work closely with the admin team to perform administrative duties.
- Maintain accurate records of all physical and fixed assets, including acquisition, allocation, maintenance, and disposal, using our asset management online system.
- Regularly inspect facilities to ensure they are properly maintained and accounted for.
- Assist in developing and implementing policies and procedures for facilities management, ensuring compliance with relevant regulations and standards.
- Coordinate with vendors and service providers for facilities/asset procurement, maintenance, and repairs.
- Work closely with our outsourced IT consultant to perform various IT solutions, including addressing hardware and software issues in a timely and efficient manner.
Project Management and Other Duties:
- Assist in the planning and execution of special and adhoc projects and initiatives.
- Assist the logistics team for event logistics and materials preparations.
- Ensure events are executed smoothly as and when required.
- Any other duties as assigned by the Management.
The head office team is a dynamic and supportive group that values collaboration and innovation. We are committed to creating a positive impact within the community through our programmes and services. This role offers the opportunity to contribute meaningfully to our mission while developing your skills in both administration and info-tech support.
We provide a nurturing work environment that encourages professional growth, teamwork, and a shared dedication to making a difference. If you are passionate about being part of a purposeful organization and possess the required skills and drive, we invite you to join our team and be a part of the impactful work we do at Ain Society.
