i) Job Summary:
- We are looking for a proactive and highly organized HR & Admin Assistant to support the HR and administrative functions of the company.
- This role will assist in recruitment, employee relations, record keeping, and office management.
- The ideal candidate must have strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
II) Roles & Responsibilities:
Human Resources (HR) Duties
- Assist in the recruitment process, including posting job openings, screening resumes, scheduling interviews, and communicating with the candidates.
- Asist in the preparation and submission of MOM E-Pass, S-Pass, Work Permit applications.
- Maintain and update employee records (personal details, leave, attendance, etc.).
- Prepare and issue employment contracts, offer letters, and other HR documents.
- Assist with employee onboarding, including orientation and new hire documentation.
- Monitor and track employee attendance, leave requests, and time-off policies.
- Assist in the preparation and maintenance of HR policies and procedures.
- Support in the implementation of training programs and development initiatives.
- Help organize employee engagement activities and initiatives.
- Maintain confidentiality of employee information and HR-related matters.
Administrative Duties
- Manage office supplies inventory and reorder supplies when necessary.
- Coordinate office maintenance and liaise with vendors for repairs and services.
- Handle incoming calls, emails, and correspondences.
- Schedule meetings, appointments, and organize company events.
- Maintain filing systems and ensure documents are organized and easily accessible.
- Assist in preparing reports, presentations, and other administrative materials.
- Manage office equipment and ensure functionality (PC, laptops, mobile phones, etc.).
General Support
- Provide general administrative support to the HR and management teams.
- Assist with payroll processing and timesheet management.
- Organize employee records and assist with audits.
- Ensure compliance with company policies and procedures.
- Keep track of all licenses’ expiry date, and to submit the renewal application to the relevant government agencies as deemed necessary.
- Perform other administrative tasks as required.
III) Qualifications and Skills:
- A Diploma in Human Resources, Business Administration, or a related field.
- Good knowledge of HR practices and procedures.
- Good organizational and multitasking skills.
- Resourceful and Problem-solving abilities.
- Good verbal and written communication skills, and organizational abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Capability to work both independently and collaboratively within a team.
IV) Experience:
- 2 years of experience in an administrative or HR-related role.
Job Applicant: Only Singaporean and PR need to apply
Job Type: Full-time, Permanent
Terms: 5-day work / 8am to 6pm (Mon-Fri)
Basic Salary Range: $2,500 to $3,500 (Salary commensurate according to experiences)
