Summary
The Personnel Executive is responsible for managing various human resource functions and ensuring the effective implementation of personnel policies and procedures. This role focuses on employee engagement, recruitment, administrative support, and maintaining compliance with HR regulations to foster a productive and supportive work environment.
Key Responsibilities
- Recruitment and Onboarding
- Assist in sourcing, screening, and shortlisting candidates for various roles.
- Coordinate and conduct interviews in collaboration with department heads.
- Handle onboarding processes, including preparation of offer letters, employment contracts, and induction schedules.
- Maintain and update job descriptions for all positions.
Employee Relations
- Act as a point of contact for employee queries and resolve issues in a timely manner.
- Support the implementation of employee engagement initiatives and programs.
- Promote workplace harmony by addressing employee concerns and escalating critical issues to HR management.
HR Administration
- Maintain and update employee records in HR databases, ensuring accuracy and compliance with legal requirements.
- Prepare monthly reports on employee attendance, leave, and payroll inputs.
- Assist in processing employee benefits, including health insurance, claims, and other entitlements.
- Ensure proper documentation of all personnel files, policies, and HR processes.
Performance Management
- Support the performance appraisal process, including documentation and tracking of employee goals and feedback.
- Assist in implementing training and development plans for employees.
- Monitor probation and contract renewal processes, ensuring timely follow-ups.
Compliance and Policies
- Ensure compliance with labor laws, company policies, and regulations.
- Assist in the preparation and communication of HR policies and guidelines.
- Conduct periodic audits of HR documents and processes to ensure compliance.
Administrative Support
- Coordinate HR events, meetings, and training sessions.
- Handle correspondence related to HR functions, including notices, announcements, and memos.
- Prepare reports and presentations for the HR department as needed.
Requirements
- Diploma/Degree in Human Resources, Business Administration, or a related field.
- 2–3 years of experience in an HR or personnel-related role.
- Familiarity with HR software and databases is a plus.
- Skills and Competencies
- Strong communication and interpersonal skills.
- Attention to detail and excellent organizational abilities.
- Ability to handle sensitive and confidential information with integrity.
- Knowledge of local labor laws and HR compliance requirements.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Personal Attributes
- Proactive and self-motivated.
- Problem-solving mindset and the ability to multitask.
- Team player with a collaborative approach to tasks.
