Summary
Ambulance Wish (Singapore) Ltd. is a registered charity with an Institution of Public Character (IPC) status. Incorporated in May 2019, our work supports terminally ill patients and their loved ones through the simple but deeply meaningful act of wish-granting. By helping to fulfil these wishes, Ambulance Wish Singapore wants to transform the end-of-life experience for patients with a limited prognosis of less than 12 months, giving them and their families a measure of joy, peace and comfort. As a volunteer-led organisation, the work of Ambulance Wish Singapore is an extension of the provision of care for the dying that goes beyond the walls of hospitals and hospices, to impact homes and hearts. Ambulance Wish Singapore strives to fulfil wishes and celebrate lives.
This will be a full-time position, reporting to the Executive Director (ED), and will play a key role in supporting Ambulance Wish Singapore’s finance, governance and administrative functions.
Key Responsibilities
1. Finance
- Responsible for all accounting and financial functions of the organisation, including financial reporting, budgeting, and financial processes
- Provide input to the management on all business matters that impact revenue and expenses
- Continuously identify and implement process improvements to reduce costs throughout the organisation
- Manage all assets of the company including receivables, inventory, property, and leasehold improvements to maximize return on investment
- Manage interactions with external stakeholders, e.g. company’s banking personnel, auditors and consultants
- Direct documentation of accounting controls, policies and procedures, including implementation after approval
- Direct all activities to ensure compliance with charity code of governance, applicable regulatory laws and rules for financial reporting
- Liaise with Chairman, Treasurer, and ED on finance presentations to the Board and the Annual General Meeting
2. General Administration
- Coordinate and administer the overall policies and procedures in the office
- Monitor and ensure insurance plans are in place and reviewed and renewed periodically
- Direct all activities, PDPA and other regulations, to ensure compliance with charity code of governance, applicable regulatory laws and rules for corporation, and charitable filings
- Coordinate with company secretary to ensure compliance with the corporate compliance matters, including but not limited to AGM, annual return, Form 45, company resolution etc.
- Provide secretariat support to AWS subcommittees
- Support the ED as needed
3. Human Resources
- Assist the ED with the reviewing and creating of human resource policies and procedures and ensuring they are updated and included in the HR policies
- Support department heads to develop and advertise recruitment posts
- Coordinate on-boarding session with other departments and track on-boarding checklist
- Develop and maintain employee P-file (personnel/records maintenance, benefits/records)
- Ensure the conducting of exit interviews
- Oversee of personnel administration matters such as employee payroll, leave and claims
- Assist department heads in identifying employee training needs and handle administrative matters of the trainings including recommendation of training courses and training providers
- Ensure the smooth running of the performance management process
Requirements
Finance or Accounting degree from an accredited tertiary institution, or comparable qualification.
At least 5 years in a finance and administrative role, with a successful track record.
Experience of managing staff and associated employment issues.
Experience in the charity sector.
Results-driven team player, with experience working with a high degree of independence in time-sensitive environment.
