Position Summary:
An organized and detail-oriented professional responsible for managing day-to-day administrative tasks and providing high-level executive support to the CEO. You will coordinate with internal departments and external partners to ensure the smooth execution of strategic initiatives across the region. The ideal candidate will demonstrate excellent communication skills, a proactive approach to problem-solving, and the ability to work effectively in a fast-paced environment.
Key Responsibilities:
Office Administration:
- Office Operations: Ensure seamless daily office operations, including supply management, equipment upkeep, and coordination of office services.
- Interdepartmental Liaison: Facilitate collaboration between internal departments, ensuring effective communication flow.
- Event & Meeting Management: Coordinate internal and external events, meetings, and visits, including logistics and hospitality arrangements.
- Document & Records Management: Maintain an organized system for contracts, reports, and key documents, ensuring easy access and tracking.
- Expense Management: Track and manage office and administrative budgets, ensuring timely reporting on expenditures.
Travel & Logistics:
- Travel Planning: Arrange all aspects of the CEO’s travel, including flight bookings, accommodation, transport, and visa processing.
- Regional Executive Support: Provide travel assistance to other senior executives as necessary.
Competencies & Experience:
- Experience: Minimum 5 years of experience in a similar role within the company or a comparable organization, with a strong focus on executive support and office administration.
- Skills: Strong organizational and time-management skills, with the ability to manage multiple tasks effectively.
- Software: Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook). Familiarity with internal tools and systems is advantageous.
- Communication: Excellent communication skills in English (both written and verbal). Regional language proficiency is an advantage.
- Teamwork: Ability to collaborate with regional and cross-functional teams, maintaining a professional and approachable manner.
