GENERAL DESCRIPTION
We are looking for an organized, efficient Accounting Assistant with an eye for detail and high level of accuracy. Accounting assistant can expect to handle communications with vendors, clients, and internal departments, assist with inventory, database, and record maintenance, prepare financial reports, issue checks and making deposits, and generally ensure that the office operations are running smoothly. You should be professional and courteous with strong computer skills and a thorough understanding of accounting and financial principles.
RESPONSIBILITIES
Accounts receivables
· Daily monitoring of collections from all sources, communicate to reservation team member on timely manner to ensure it is correctly and timely Registered in reservation system.
· Bill the sales orders after verifying with the report download from reservation system and ensure sales invoices are all closed.
· Register on-board sales, if any.
Accounts payable
· Prepare PO.
· Register all invoices on timely basis to correct account and maintain accounts payable listing with due dates.
· Prepare payments as per due date through online banking based on the due date on a weekly basis.
· Register the payments into accounting system.
· Email payment voucher to respective suppliers.
Cash management.
· Petty cash management.
· Prepare weekly cash/bank position.
· Support the preparation of monthly cash flow forecast.
Month end closing tasks.
· Monthly reconcile all of Bank and payment gateway accounts and register bank interest and bank charges at the month end.
· Register month end Journal entries for accrual, depreciation, and prepayments.
· Register intercompany Journal entries on timely manner and co-ordinate with subsidiaries to register the corresponding intercompany entries.
· Assist in Intercompany reconciliation at the end of the month.
Others
· Communicate with subsidiaries, banks and suppliers when needed.
· Ensure proper and timely filing of the documents.
· Visit bank if needed.
· Any other adhoc admin duties as required by supervisors/managers.
