Total 2 job vacancies by Arcelormittal Singapore Private Limited

The Office Administrator will report to the Office Manager and will be responsible for the General Office Maintenance and Office Administration.

General Office Maintenance

• Ensure Office facilities are in order and Office environment is kept clean and tidy.
• Ensure the inventory level of pantry and office supplies are well maintained.
• Coordinate with vendors for renewal of Office Maintenance Services and to ensure Office maintenance work is conducted timely as per Service Agreement.
• Liaise with the Office Building Maintenance Team for any matters relating to Office facilities matters.

Office Administrative Support

• Assist with flight, visa arrangement and hotel arrangement.
• Verification of SG&A invoices and staff claims before obtaining approval.
• SG&A Vendor Maintenance: Co-ordinate with SG&A Vendors to obtain the necessary documentation and information for creation and updating in the system.
• Assist with sourcing and conduct quotations comparison for office purchases, maintenance, and services, when necessary
• Assist with the onboarding of new joiners.
• Assist with organizing Company events and corporate gift purchases.
• Coordination of local and overseas courier services
• Co-ordinate with appointed vendor for archiving, destruction and retrieval of documents.
• Assist with filing, scanning, and photocopying of documents.
• Receiving and directing visitors
• Handle incoming and outgoing mails and Office mainline incoming phone calls.
• Run office errands when necessary (i.e.to the Banks)
• To assist with other office administrative duties as assigned

General Skills & Attributes

• Proficient in Microsoft Office applications, primarily in Microsoft Excel and Word and IT Savy.
• Ability to work independently.
• Detail-oriented and ability to maintain confidentiality.
• Excellent written and verbal communication skills to effectively interact with inter department, including the Management.
• Proactive with strong initiative and positive working attitude

Responsibilities:

• To prepare and provide weekly flash, monthly flash, monthly forecast, dashboard, and presentation slides.
• In charge of Inventory Management (e.g. half-yearly stock take, monthly inventory provision and Stock Sales analysis).
• Analyze and provide commentary of monthly balance sheet fluctuations.
• Submission of monthly CAPEX for Corporate reporting.
• Prepare monthly mark to market valuation of outstanding Hedging Contracts.
• Review and approve 3rd party and Intercompany payments.
• Involved with Treasury Management by ensuring there are sufficient funds for operational use by monitoring cash book and bank balances.
• To co-ordinate and facilitate reporting deadlines related to the Legal Entity such as statutory audit, tax compliance, government survey.
• Prepare yearly tax computation.
• To review the intercompany reconciliation prepared by the Assistant Accountant and make the necessary adjustments in the Group Reporting packages (BPM).
• Review Hedging requests and maintain proper records prepared by the Assistant Accountant
• Review Bank reconciliation prepared by the Assistant Accountant
• Responsible for accounting, secretarial and tax matters of subsidiary in Australia
• Manage Direct Report (Assistant Accountant) regarding organizational and daily operational matters.
• Monitors progress, review and supervise direct reports for work quality.

Requirements:

• Degree in accountancy or equivalent, preferably with CPA designation
• Minimum 3 years’ experience in similar position, preferably 5 to 8 years
• Advanced (knowledge of formulas) or professional skill level in Excel, experience in SAP will be a plus.
• Experience working for MNC will be a plus
• Understanding on concept of Managerial EBITDA and Managerial Free Cash Flow, Operating Working Capital Requirement will be a plus.
• Analytical, detailed oriented, accurate with a sense of urgency to complete projects.
• Independent, proactive with strong initiative and positive working attitude
• Able to organize and prioritize tasks well and work to tight deadlines or under pressure without close supervision with good time management skills.
• Will drive/execute key initiatives and see them through to successful implementation.
• Demonstrates good communication and interpersonal skills with employees of all levels.
• High level of written and spoken English.