Total 2 admin job vacancies in Singapore

Job Description

• Manage phone calls and attend to walk in residents
• Maintaining proper records of enquiries or complaints received from residents/tenants.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. with accordance to standard operating procedures/handbook/by-laws.
• Support the maintenance for office facilities and equipment, coordinate with vendors / contractors / building management for the repair and maintenance of office and estate equipment / facilities when required.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Handle maintenance fee billing to residents, issue maintenance notice / reminder.
• Assist with MCST accounts for account receivable, account payable, and petty cash management.
• Assist with the coordination council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirement

• Applicants must be willing to work 5.5 days' work. (Alternate Sat upon confirmation)
• Preferably able to start immediately
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• 1 yr experience working in MCST environment/frontdesk/customer service will be an advantage.
• Proficient in MS Office
• Possess good work attitude
• Pleasant personality and able to work independently
• Good telephone etiquette and communication skill

• Perform general administrative duties related to the department such as filing of documents preparation of invoices and monitoring of petty cash payments.
• Assist in booking of facilities and necessary preparation of invoices /receipts and monitor deposit. Work closely with HQ accounts.
• Ensure accurate data updating and maintenance of information for HQ reports.
• Assist in daily operation in terms of answering calls and simple questions.
• Assist in calling and reminding resident on payment for MF/SF
• Assist in any events planning and help find simple quote such as stationery and office supplies.
• Assist and provide professional advice & solutions pertaining to customers enquiries.
• Assist manager in daily operation.
• Any other administrative support as required

Requirements

• Minimum O level and above for qualification
• Must have hand-on experiences on account AR, AP and GST. Must have bookkeeping experiences.
• Minimum 1 year relevant working experiences
• Able to work in team