Total 4 job vacancies by Atas Distribution Pte. Ltd.

Job Vacancy: Admin Executive

We are seeking a highly organized and proactive Admin Executive to manage our e-commerce operations across platforms like Lazada, Shopee, and Shopify. If you have a knack for multitasking, customer service, and managing online orders, we want you on our team.

Key Responsibilities:

• Manage and process shift orders on Lazada, Shopee, and Shopify platforms
• Ensure accurate and timely order fulfillment and delivery tracking
• Handle customer inquiries and reply to messages promptly via e-commerce platforms.
• Coordinate with warehouse and logistics teams to ensure smooth operations
• Handle administrative duties, including data entry, documentation, and filing

Requirements:

• Experience in e-commerce platforms such as Lazada, Shopee, and Shopify is a plus
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and work in a fast-paced environment
• Excellent written and verbal communication skills for customer interaction
• Proficiency in Microsoft Office (Word, Excel) and online tools
• Ability to work independently and as part of a team

Why Join Us?

• Collaborative and supportive working environment
• Opportunities for growth in the fast-growing e-commerce space
• Competitive salary and benefits package

• Support the Accounts Payable (AP) function.
• Ensure accurate vendor records in SAP.
• Review monthly bank reconciliations and prepare cash flow forecasts.
• Generate monthly management reports and respond to finance team inquiries.
• Prepare and reconcile monthly accrual schedules for expenses.
• Oversee GST submissions and ensure compliance.
• Reconcile third-party Goods-In-Transit (GIT) accounts.
• Manage the fixed asset register and organize capex documentation.
• Liaise with tax consultants, external auditors, and the company secretary on audit and legal matters.
• Prepare XBRL filings for financial statements.
• Submit periodic reports to the Department of Statistics.
• Any other duties as assigned.
• With experience with using Quickbook software for handling account related work is preferred.
• Monthly cash book closing.

• Recruit, train, motivate, and evaluate team performance, resolving conflicts as needed.
• Contribute to strategic planning, manage project timelines and resources, and make decisions.
• Collaborate with other departments and report progress and needs to senior management.
• Develop and monitor budgets, allocate tasks and personnel effectively.
• Identify inefficiencies and implement improvements to increase productivity.
• Ensure adherence to company policies and manage potential risks.

• Manage daily storehouse operations
• Prepare proper documentation for all daily transactions
• Inspect goods and stock taking
• Ensure proper processing on all inventory movement
• Maintain and ensure database is accurate
• Monitor stock records and maintain a healthy stock level
• Report management if discrepancy is found
• Carrying of heavy load