About us:
Welcome to Audrey Global Pte Ltd! We consist of 7 brands such as HOUZE, Table Matters, and many others which revolve around eCommerce. At HOUZE, we bring in the best household and lifestyle brands that are simple, yet aesthetically pleasing.
Join us on our venture to become Singapore’s top retail and eCommerce sector. We are rapidly expanding and we want you!
Basic Function of Position:
Schedule meetings and manage calendars, besides answering phone calls, emails, and messages. Taking accurate and comprehensive notes at meetings, helping with daily time management, running errands as requested and performing secretarial work, and providing senior managers with day-to-day administrative support.
*This is not a remote working position*
Roles & Responsibilities:
- Relief Director of administrative and other routine matters, allowing GM to focus on the management of the company
- Implementing Director’s instructions to the company, in strict accordance. Managing implementation issues and reporting back to GM on the degree of adherence and other feedback
- Coordinating and solving problems that straddle departments or do not fall under specific departments
- Relief Director of distracting routine tasks (i.e. mail, bills, telephone inquiries, etc.), to allow focus on management tasks
- Answering phone calls, assisting in inquiries and directing to relevant personnel
- Occasionally will be required to assist in retail sales and stock-taking
- Plan, schedule, and remind the Director of meetings and appointments
- Record-keeping of confidential and controlled documents
- Prepare minutes of meetings and correspondences meeting
- Prepare, monitor, and compile management reports, etc
- Perform full spectrum of administrative support
- Manage documents for quotations, proposals, projects, etc
- Provide support such as following up with departments and projects
- Provide administrative support such as filing, updating, and maintaining client and policy data
- Work with various business units, government agencies, and associations on behalf of the Managing Director
- Maintain proper filing system, including data management and file sharing for managing director
- Any other general duties as assigned by the Managing Director
- Have a strong work ethic and are eager to learn, including add-on services
Requirements:
- Min Diploma / Degree in any discipline
- Minimum 3 years of relevant work experience in a similar role preferred
- Class 3 Driving License
- High proficiency with MS Excel especially VLOOKUP
- Meticulous and able to work independently and as a team
- Able to work in a fast pace working environment
- Positive working attitude and pleasant personality to live and work well with colleagues
- Able to start work immediately
- Good interpersonal skills
- Is proficient in English
- Maintains confidentiality and exercises discretion
- Is detail-oriented and responsible
Benefits:
- Paid MC/ Hospitalization leaves
- Annual company retreats
- Outpatient/Medical reimbursement
- Dental allowance
- Open-space concept office
- Recreational facilities
- Free beverages and snacks
- Pet friendly office
