Administrative Assistant (Scheduler)
Full-time
Junior Executive
8 months ago
Work Location: Tampines
Working Days: 5.5
Work Hours
Monday to Friday: 8 am to 6 pm
Saturday: 8 am to 1 pm
Job Responsibilities:
Responsible ..
Work Location: Tampines
Working Days: 5.5
Work Hours
Monday to Friday: 8 am to 6 pm
Saturday: 8 am to 1 pm
Job Responsibilities:
- Responsible for the scheduling of manpower slots and changes to meet daily project schedules.
- Coordinate attendance of the workers and report to the manager to promptly respond to the change of the schedule effectively and efficiently.
- Coordinate with appropriate parties, both internal (management and team) and external (clients, contractors, subcontractors, suppliers), to meet Scheduling goals and work to eliminate information silos.
- Prepare quotations for projects and send them to clients via Xero System.
- Responsible for AR, AP, and payment reconciliation.
- Manage and maintain the client database and ensure all the filings are updated.
- Provide general secretarial and administrative support to the Management.
- Perform other ad-hoc duties and initiatives as assigned and when required.
Job Requirements:
- Diploma graduated with at least 1 year of administrative experience.
- Computer literate with an excellent working knowledge of Xero Accounting Software, Microsoft Office, Outlook, and Google Apps for Scheduling.
- Demonstrate good teamwork ability and communication skills in both English and Chinese, as this position requires communication with employees who only speak Chinese.
- Ability to work in a focused manner and prioritize workload and requests.
- Experience in purchasing and managing supplier delivery.
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