Roles & Responsibilities
The 'Administrative Executive' will provide administrative support to the daily operations of the hub. Scope responsibilities and duties will include but not limited to:
- Receptionist duties, greet public and refer them to the appropriate personnel, answer phone, route calls and take down messages
- Distribution and preparation of incoming and outgoing mails
- Scheduling of meetings, events, premise usage, maintenance services such as aircon, cleaning company etc.
- General office up-keep and maintenance: Ensure operation of office equipment, scheduling preventative maintenance, calling for repairs, maintaining equipment inventories
- Upkeep the stock balances and inventory of stationery & pantry supplies
- Collate invoices received and submission to accounts department
- Collate project and logistics receipts for submission to accounts department and upload in financial system
- Assist with application for business and work visas, hotel bookings, transport bookings
- Support HR operations to upkeep personnel and contractor competency database
- Communicate with clients on personnel and equipment logistics arrangements for projects, on behalf of the Project Managers, if required
- Assist registration of courses, arranging recertification at associated training centre
- Partake in planning and preparation for office excursions and quartely events.
- Extracting project travel costs for data entry and E-filing responsibilities in busniess sharepoint, printing, mailing, updating of company contact numbers etc.
- Travelling locally may be required to associated firms or banks for documents submission
- Other administrative and ad-hoc duties as assigned
Requirement:
- 6 monthly renewable contract
- Proficient in Microsoft Office
- Understanding Sharepoint
- Meticulous in data and filing
- Excellent communication and interpersonal skill
- Proactive and team work
- Outgoing personality
- Participate in outdoor events
Benefits:
- Positive and happy working environment
- 1 fixed days to work from home
- Participate in various events, outdoor activities quarterly
