Job Purpose:
Facilitating Business Development (Business Development Department) and communication by performing administrative duties and acting as personal assistant to the Managing Director and Business Development (International Business partnerships and administrating Joint-ventures administration)
Job Description / Duties:
• Providing office support including client and employee support for the department.
• Create and maintain up-to-date price, and prepare accurate and timely quotations for certain clients; especially pertaining to ex-SIN projects as well as clients involved in JV/M&A entities’ activities
• Assist to prepare bids and tenders to maintain and/or win new accounts and businesses.
• Utilizing company’s ERP systems or otherwise, perform sales admin tasks such as order confirmation, sales order & job order creation, project expenses tracking, work with Accounting Dept. to follow-up on invoices and payment collection.
• Follow-up on business communications externally with clients, and internally with relevant departments like Operations, Finance and Accounting.
• Prepare regular Reports (preferably with analysis) such as Sales Forecast Reports, Actual Sales Reports, Outstanding Projects Summary, Account Receivables Summary, etc.
• Track business and project costs and expenses by using spreadsheet or other tools.
• Researching company data and archived reports.
• Keeping well-organized files and records of business activities.
• Keeping computer databases up to date.
• Acting as a task and activity assistant to the Snr Executive team (MD & Business Development Department).
• Making travel arrangements for employees within Business Development Department.
• Scheduling appointments and events concerning Business Development Department.
• Ordering office stationery and other supplies for Business Development Department.
• Preparing meeting rooms by setting up chairs and getting refreshments.
• Participating in office meetings and taking meeting minutes.
• Giving feedback on office efficiency and suggesting possible improvements.
• Being ready for any other administrative tasks that are required.
Requirements:
• Postsecondary Education such as Diploma in Business Administration or Diploma in Sales and Marketing.
• Proven working experience in Business Administration, Sales and Marketing or a similar function preferably in the service sector.
• Experience in administrating business grant portal is a +
• Proficiency in relevant ERP systems like SAP, Oracle, Navision, Yonyou, etc.
• Proficiency in Microsoft Office Suite, in particular with Excel Spreadsheet (preferably with Macro knowledge and pivot data and trend-appreciation) and PowerPoint Presentation.
• Good networking and communication skills with strong relationship-building attribute.
• Able to work well in a fast-paced environment, with ability to prioritize.
• Good time management with multi-tasking ability.
• Possess problem solving mindset and ability.
• Pleasant and possess good interpersonal skills.
• Able to take initiatives to reach out to clients as and when required.
• Meticulous, resourceful, proactive and a team player.
• Fluent in written and spoken English and Mandarin.
• Exposed to corporate and international law documentation is a plus
• Proficient in Project management is a plus (example AGILE)
Please send your resume, complete with details of qualifications, experience, current and expected salary to [email protected] to fasten the recruitment process.
We regret that only short-listed applicants will be notified.
For more information about our company, you are invited to visit our website at:
www.bhskinetic.com
