Total 4 job vacancies by Barker Road Methodist Church

The incumbent will be required to provide pastoral leadership, care, and ministry support to the Youth Ministry (YM) in partnership with the Youth Committee and Church School Exco.

MAIN DUTIES AND RESPONSIBILITIES:
Being part of the Youth Ministry, the incumbent will be working closely in consultation with the pastor overseeing the Youth Ministry to plan, direct and grow the Youth Ministry through planning of activities/programmes/events, engaging of youth and their families and ministry volunteers, relational journeying alongside the youth and providing pastoral care, leadership and discipleship.

This role will require a willingness to work on non-traditional schedules which includes evenings and weekends, with the flexibility to get time off on a weekday.

The responsibilities include:
1. Plan the Central Teaching calendar in consultation with the pastor overseeing the Youth Ministry.

2. Ensure effective communication and the smooth running and effective conduct of Youth ministry activities and events (Youth Services and classes, Connect Group meetings, camps, outreach activities and mission trips etc) with the involvement of adult, youth volunteers and parents in alignment with the overall Youth ministry vision, direction and plans.

3. Recruit, engage, provide care and train/equip volunteers and parents:

• Ensure the consistent and timely communication of manpower needs in Youth ministry as well as the proper selection and deployment of volunteers.
• Care of Youth Ministry leaders to ensure that each belong to a Connect Group and has the opportunity to be mentored by a mature church member.
• Organise spiritual nurture and equipping sessions for youth and adult volunteers to enable fruitful ministry in the listed activities

4. Plan and facilitate smooth transitions of youth into and out of Youth Ministry in close coordination with the Church School – Children Ministry and Young Adults Ministry.

5. Provide basic counselling to youth as well as volunteers, and to make referral to the church pastors and Care Center when necessary.

6. Support the Church School – Children Ministry (e.g. Vacation Bible School) and other church activities upon approval by the pastor overseeing the Youth Ministry.

7. Participate and attend church leadership and staff meetings and ministry-related meetings.

8. Represent the pastors’ office in the absence of the pastor, especially during Youth Ministry committee and Church School Exco meetings.

9. As a BRMC Pastoral Team Staff, to fulfil assigned pastoral roles beyond Youth Ministry when re

quired:

• Serve as a Service Pastoral Team Staff during weekend church services (1st Sunday) and other church events.
• Provide spiritual care to Connect Group leaders.
• Conduct wake services.
• Hospital/home visits of church members.

10. Carry out additional responsibilities when assigned by immediate supervisor or Pastor-in-Charge.

QUALIFICATIONS REQUIRED:

• Qualifications and/with experience in a similar/related field. Qualifications in theological studies preferred.

RELEVANT EXPERIENCE AND SKILLSETS:

• Aligned with the doctrinal articles of religion and the general rules of the Methodist Church (as contained in the Book of Discipline of the Methodist Church in Singapore) and its Social Principles.
• Experience in Christian discipleship to Youth and serving in Youth Ministry.
• Able to work independently under minimal supervision.
• Good interpersonal and communication skills.
• A team player who enjoys and thrives when working as a team and seeks growth through evaluation and feedback.
• Understands the call to equip others for ministry and is able to facilitate this by example and empowering of others.
• Able to create and sustain a nurturing environment that attracts, inspires and renews volunteers and leaders.
• Understanding of contemporary youth culture and the biblical worldview.

This role will involve working alongside and providing support to the Worship & Music team and Pastors in the church in the planning and organising, implementation and ensuring the smooth running of the services, events, trainings and activities in the Worship & Music ministry.

This role will entail regular office hours but may require the individual to occasionally work on evenings and weekends (Holy Communion weeks and special services/events). All efforts will be made to keep such occasional work to a minimum, with appropriate time-off-in-lieu granted.

MAIN DUTIES AND RESPONSIBILITIES

Organise, implement, execute, and manage operational workflows in the Worship & Music ministry, in close communication and collaboration with Pastoral Team Staff(PTS), Pastors, and laity. These include:

A) Service Planning

• Prepare the slides for the English services weekly, using relevant software tools
• Ensure that the liturgical cloths in the relevant worship venues are maintained and changed according to the liturgical seasons
• Oversee the care and maintenance of the liturgical furnishings in the various worship venues (including individual kneeling cushions, candles, altar book stand, standing cross, etc)
• Ensure that the Altar Books in the relevant worship venues are updated with the correct Great Thanksgiving at each Communion Service
• Maintain the stock of Holy Communion elements, including ordering, checking for expiry, and storing in a reverent manner elements that have been consecrated
• Prepare the Holy Communion elements in the trays and ensure that they are brought to their respective worship venues each week
• Liaise with relevant 3rd parties for special offerings (including getting slides/videos from them)
• Submit song reports to CCLI
• Record minutes for the Service Team Meetings and W&M Staff Team Minutes

B) Worship Services

• Roster ushers for all regular English services at the Barker Road campus, including special services
• Roster Communion Assistants for all regular English services at the Barker Road campus, including special services as required
• Brief Communion Assistants on the process and procedure for serving Holy Communion
• Assign Communion Assistants to their stations at each worship venue
• Support the pastors’ office in ad-hoc activities including special services, baptism interviews, and staff devotions

C) Floral Ministry

• Serve as liaison with the floral ministry
• Support the implementation of tools, courses, materials, and technologies
• Provide inputs and feedback on the general spiritual health of the ministry (including its volunteers), based on observations made during the course of work
• Execute all programmes and activities with sound budgeting and financial management
• Execute all programmes and activities in compliance with church policies and guidelines
• To carry out additional responsibilities when assigned by pastors or immediate supervisors in current ministry and/or other ministries

QUALIFICATIONS

• Diploma and above in any closely-related field

RELEVANT EXPERIENCE AND SKILLSETS

• An understanding of the liturgy of the Methodist Church
• Able to work independently under minimal supervision
• Strong interpersonal and communication skills (being able to communicate and collaborate effectively with various levels of staff and lay congregants)
• Strong administrative and organisational skills, meticulous with attention to detail
• An innovative team player, self-motivated, and pro-active
• Able to manage conflict professionally and with humility and respect
• Willingness and ability to leverage new technologies, where appropriate

Church School – a ministry to children and youth to make disciples of Christ who go and make other disciples of Christ.

MAIN DUTIES AND RESPONSIBILITIES:

1. Planning & Organising:
a) Assist the Committee or be responsible (whenever called upon) in planning, organising and the smooth running of Church School activities that is aligned to its ministry objectives;
b) Ensure that all such activities are relevant in meeting the needs and objectives of the Church School in the prevailing environment;
c) Ensure that all activities are aligned to the church calendar of events and here there are conflicts, to recommend alternatives to resolve such conflicts;
d) Recommend and implement strategies to attract, engage, inspire and retain Church School participation;

2. Spiritual Nurture (feed, train, protect, encourage):
a) Feed – Organise devotions, bible studies etc and other aspects of spiritual formation to Church School teachers;
b) Train – i) Initiate and organise training and development for Church School teachers so that they are kept abreast of the latest teaching materials and methodology;
ii) Build up in-house training programs by developing training curriculum for Church School;
c) Protect – Organise prayer and fellowship meetings;
d) Encourage – initiate opportunities to provide support to Church School teachers in their spiritual journey;

3. To provide pastoral care and counselling to Church School leaders;

4. To develop effective strategies to engage parents to raise awareness of the Church School as well as their participation in the ministry;

5. To be present at all Church School activities.

6. Pastors’ Office representative:
a) Liaise between the Ministry Committee and the Pastors’ Office;
b) Monitor the state of the Ministry and feedback to Pastors’ Office

7. To carry out additional responsibilities when assigned by pastors or immediate supervisors in current ministry and/or other ministries

This role will involve having to work on the weekends with the flexibility of a day off during the weekday.

QUALIFICATIONS

Degree/Diploma in Early Childcare or a relevant field; with preferance given for those with theological qualifications

RELEVANT EXPERIENCE AND SKILLSETS

Related Experience:
1. Minimum 1 year of relevant experience in Early Childcare or ministy experience in the area of Children Ministry.

Required Skillsets:
1. Ability to work independently under minimal supervision.
2. Ability to communicate effectively with all levels of staff.
3. An innovative team player, self-motivated, pro-active.
4. Ability to build good rapport with children and parents.

MAIN DUTIES AND RESPONSIBILITIES

Recruitment & Onboarding:
1. Administer and track the end-to-end recruitment process from pre-employment to onboarding.
2. Facilitate the New Hire Onboarding/Orientation programme and conduct the First-Day-at-Work orientation.

Maintenance of HR Documentation & Records:
1. Facilitate all staff movement from recruitment, to onboarding and offboarding; ensuring that each stage is performed smoothly and the documentation is complete and filed accordingly in the P-files.
2. Track key employee events and dates in the employee life cycle and responsible for data accuracy, integrity and timeliness of updates.
3. Prepare and update employment-related letters.
4. Prepare and regularly review/update the Standard Operating Procedures to ensure accuracy and completeness.
5. Prepare regular reports and dashboards for strategic decision-making to management.

HR System Administration:
1. Create and manage employee records in the HR E-Portal and payroll system.
2. Create and maintain leave calendars in the HR E-Portal.
3. Liaise with the payroll vendor and IT on any system trouble-shooting issues.

Processing of Claims:
1. Verify and approve HR-related claims.

Employee Insurance:
1. Gather quotations and make recommendations on insurance renewal (including preparation of all information and data required for quotations and renewals).
2. Processing, submission, and follow-up of claims.
3. Assist staff on Letter of Guarantee (if necessary) and claims submission.
4. Answer queries relating to insurance matters.

Training:
1. Collate training needs in an organization training plan, identify suitable training providers/resources/courses for staff when necessary.
2. Update staff training records in a timely basis.
3. Manage the Academic Program sponsorship and scholarship process.
4. Administer the application for and receipt of training funds from government agencies/ministries.
5. Upon receipt of staff training nomination form submissions, to perform first-level checks.

Performance Management:
1. Ensure performance management appraisals are duly completed and tracked as per timeline; including follow-up.
2. Ensure all performance management forms are filed.
3. Compile performance report for review/analysis

Payroll:
1. Administer payroll-related activities from ensuring all salary matters and pay records are updated in the payroll system, to initializing and processing pay records.
2. Verify downloaded claims for salary processing.
3. Prepare bonus & salary increment spreadsheets for review and approval by approving managers.

Other HR work:
1. Continuously review and provide inputs on streamlining of HR policies and processes.
2. Liaise with government agencies for funding of childcare leave, maternity leave, career support, Skills Future and other initiatives.
3. Prepare and complete government surveys.
4. Assist in employee engagement activities.
5. Administer the annual Conflict-of-Interest Declaration exercise
6. Prepare management reports as required.
7. Provide documentation and prepare data for audit purposes.
8. Process immigration pass applications/renewals/cancellations on a timely basis
9. Notify IRAS on tax-clearance matters for staff on immigration passes who leave the organisation.
10. Respond to inquiries on HR-related matters and provide guidance and interpretation to staff and managers on policy matters.
11. Carry out any other duties as assigned by the supervisor and/or Pastor-in-Charge.

QUALIFICATIONS:
1. Degree preferably in a HR-related field

RELEVANT EXPERIENCE AND SKILLSETS:
1. At least 5 years’ relevant HR experience in a HR Shared Services role (including payroll experience).

2. Strong working knowledge of multiple human resource disciplines including compensation and benefits, payroll, employee relations, performance management, Singapore Employment Act, Employment of Foreign Manpower Act, CPF Act, and the Tripartite Guidelines on Fair Employment Practices.

3. Familiarity with Access EasyPay will be required.
4. Strong administrative, planning and organisational skills.
5. Excellent interpersonal and communication skills.
6. Meticulous with attention to detail.
7. Able to handle confidential and sensitive information with discretion, confidentiality and integrity.

8. Able to work independently with minimal supervision.
9. An innovative team player, self-motivated and pro-active
10. Able to multi-task and work efficiently under pressure to meet deadlines .
11. Proficient in Microsoft Office applications (Word, Excel, PowerPoint).