We are looking for a passionate, highly organized and motivated Administrative Assistant to join us at Caritas Agape Village in Toa Payoh.
You will play a vital role in ensuring the smooth administrative operation of our organization. Your key responsibilities will include:
Meeting Support:
- Taking accurate minutes during board and committee meetings.
- Managing RSVPs for meetings and events.
Facilities Booking Management:
- Handling facilities booking and responding to inquiries.
- Coordinating with internal and external stakeholders to ensure seamless use of our facilities.
Event Management:
- Plan, coordinate, and execute events from concept to completion, ensuring seamless delivery including logistics, budgets, timelines, and vendor negotiations, ensuring all details are meticulously handled.
- Oversee event communication, promotion, and staff management, ensuring successful execution and post-event evaluation.
Administrative Support:
- Providing overall administrative support including attending to walk-in inquiries
- Assisting with various administrative tasks as needed to support the organization initiatives, projects and events.
- Compile and consolidate monthly data for management reporting.
Requirements:
- GCE A level or its equivalent
- Minimum of 5 years of experience in an administrative role
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to interact effectively with stakeholders at all levels, whether senior executives or working-level staff
- Ability to take detailed and accurate minutes of meetings.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Prior experience in an administrative role is preferred.
